Digital Signage Communications Project Vote

Title

Digital Signage Communications Project

Sponsor

Skylar Nova

Co-Sponsors

James Lamken
TBD

Vote Results

 Quorum:[ ]
 Yea Votes: [ ]  
 Nay Votes: [ ]
 Present or Abstain: [ ]

Definition of "Language"

"The wording of a legal document." [tfd.com/language]

Schedule

Proposal Date

Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

[DATE]

Member Input

Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

[ ] YES [ ] NO

Vote Announcement and Beginning Date of the Discussion Period

The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. (Certain exceptional vote types have longer discussion periods. Check the Bylaws if you are unsure.) If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time.

[DATE]

Language Lock Date and Start of Voting

Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place.

[DATE]

Day of the Vote

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

[DATE]

Background

After successfully deploying a new signage solution to the front door TV, we are looking to implement a digital signage solution in all areas of the space to provide targeted information for every area and room in the space.

The space has historically struggled with active communication to the membership. Despite our increased engagement on Discord, there is still a large portion of the membership that is not engaged with the communication channels that we have, and many things are not broadcast to members who physically come into the space.

Synopsis

Every room in the space will receive a TV that can be used by the various areas in each one for communicating custom information per area to the membership.

They can display various things, including:

Area information
Area host announcements, reminders
Organization announcements
Fundraising announcements and updates
Tool status
Other widgets

The current goal is to allow area hosts and volunteers to update select pages using standard wiki pages with custom CSS, enabling quick and easy updates.

Volunteers will also be able to add custom images and videos using the PiSignage platform powering the signage.

Language of the Vote

Authorize the Board to spend $X,XXX towards the purchase and installation of a digital signage solution.

This authorization shall expire at midnight on December 31st, 2025.