Member Sponsored Club Vote

Sponsor

Books

Co-Sponsors

James Lamken?
Ian Sampson?
Nick Hawley?
David Earl?
Lidiya Miller?
Violet Recycles?
Eli Underhill-M?

Vote Results

 Quorum:[ ]
 Yea Votes: [ ]  
 Nay Votes: [ ]
 Present or Abstain: [ ]

Statement of Purpose

Pumping Station: One has had a long history and culture of members organizing clubs that meet and operate with the help of PS:1's infrastructure. James Lamken has identified the need to expand on the clubs and activities we have at PS1, and the importance of member involvement. The goal of this policy is to:

Recognize and support activities and organization in the space that don't or don't yet qualify as deserving of 'Area' status, but would greatly benefit from member sponsorship in the form of:
1. Authorization to spend member funds
2. Reserved space on PS:1 premises
3. and/or Waiving membership dues for the Club Host,
Facilitate and encourage member initiative in organizing special interest groups in the space.

This policy is motivated in part by items being removed and budgets reduced in the Area Host budget vote. Concern was raised that items for member clubs were included in Area Host budgets where they didn't seem thematically appropriate. This vote will give funding to those projects without the bureaucratic overhead of writing separate votes. So in addition to establishing a policy and framework for member-sponsored clubs, this vote will establish four existing organizations as member-sponsored clubs.

Power Racing Series
Photography Club
Cycle Station: One
Renegade Recycling

Giving the formalized status and support to these clubs comes with the responsibility to report regularly to the board secretary on attendance and activity. Clubs that consistently fail to fulfill this requirement may be dissolved.

Finally, this vote established an alternative path besides passing a vote to establish member-supported clubs. Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the board secretary. After 3 months of fulfilling these requirements, the club will become eligible for member-sponsored club status and able to request privileges from the board without a member vote.

Schedule

Proposal Date

Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

[DATE]

Member Input

Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

[ ] YES [ ] NO

Vote Announcement and Beginning Date of the Discussion Period

The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. (Certain exceptional vote types have longer discussion periods. Check the Bylaws if you are unsure.) If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time.

[DATE]

Language Lock Date and Start of Voting

Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place.

[DATE]

Day of the Vote

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

[DATE]

Background

The circumstance or context that justifies the need for this vote and what the new policy does to address it.

Synopsis

A summary or outline of the vote language can be included here.

Language of the Vote

Here is the actual text that will be recorded as, for example, an expense authorization, a Policy of the Corporation, a proposal for the change of a director or officer, etc. The Language of the Vote, as voted on by the Membership, must include the actual language of any externally referenced documents. Links are not allowed. Amendments to existing Policies always place the entire Policy up for vote, not just the part being amended.