Board Meeting Notes 2012-10-30

Board Meeting Minutes
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Meeting start: 07:10 pm

Attendance

• Tim Saylor
• Patrick Callahan
• Shawn Blaszak
• Steve Farkas
• Dan Meyers
• Eric Stein

Agenda

Old Business

• Tim
  • Status of money owed by the old landlord? (Steve's letter formally asking for the deposit back)
  • Electric bill paid?

• Patrick
  • Cleaning service status.

• Dan

• Steve Finkleman

• Shawn
  • Has the old maid service tried to charge us?

• Eric

• Steve Farkas
  • Audit
  • finance tracking going forward
  • Tax exemption letter
  • Organisation of the PS:1 banking records
  • Tally of missing money
  • Has the rent been paid?

• Unassigned
  • Change address update.
  • We need to verify the code status of the fire door in the metal shop
  • We need to improve our implementation of the tool certification process.
  • Dust management in the shop
  • inventory and ownership status of old landlord's stuff left on our side.
  • Bill-of-materials for the workshop build-out

New Business

• Financial/membership report
• Donations through the school factory versus directly to us. We got notification of a materiel donation form Kathy on the director list, on 10/18. How are we supposed to track those? Do we need to?
• insurance paperwork/quotes/status (liability, d&o, business property)
• Get Adam Beattie's info about our legal requirements
• Re-codify the by-laws: http://wiki.pumpingstationone.org/Bylaws_cleanup
• Scan our official documents (articles of incorporation, lease, etc.) and organise on dropbox.
• Power Wheels stuff needs to get out of the space.
• Motorcycle needs to get out of the space.

Minutes

• • Membership Report -
    • Full Members:
    • Starving Hacker:
    • Friends of PS1:
    • Total:

• Tim

• Patrick

• Dan
• Dan has purchased some supplies for installing a welding area.

• Steve Finkelman

• Steve Farkas
• Steve is working on completely documenting our past transactions. He should be done in two weeks.

• Shawn

• Eric

• Unassigned

• New business
  • Dan wants to know if we have made any movement on fixing the lights in the warehouse area
    • He has price list for the bulbs
    • Dan will create a letter asking Tony to check with his guy to see how much it would cost to have him fix all of the lights. Tim will send it to Tony.
  • The board has agreed to take the present copy of the bylaws and present them to the lawyers for review.
  • Eric will set up a Google drive in the space's domain so that the board can share documents.
  • Shawn gave the financial report
  • Tim requested that we all review the bylaws over the next week and decide if we feel any changes need to be made.
  • Tim requested that we review the new member packet on the wiki and make any changes we feel needed.
  • Tim wants to discuss the bylaws and the rules about co-mingling of funds with the lawyer.
  • Tim has set up an area host meeting for next Tuesday at 7pm.
  • Patrick has found a process server for serving the old landlord with our demand for our safety deposit and overpaid rent.
  • Power Wheels has changed their plans but should be getting their stuff out of the space soon.
  • We will be talking with Jordan about removing his motorcycle from the space before he moves.

Meeting End: 08:10 pm