User:Books/Grant Writing Group Vote: Difference between revisions
From Pumping Station One
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== Language of the Vote == | == Language of the Vote == | ||
The Grant Writing Group (abbreviated as GWG) is established and behaves similar to a Boosted Club, as established in the Club Vote. This means it is expected to hold a public meeting at least once a month, reports on its activities, and has a sponsor and Club Host, both of which are Andrew Locke. | The Grant Writing Group (abbreviated as GWG) is established and behaves similar to a Boosted Club, as established in the Club Vote. This means it is expected to hold a public meeting at least once a month, reports on its activities, and has a sponsor and Club Host, both of which are Andrew Locke. As the Board of Pumping Station: One has ultimate fiscal responsibility for the organization, the GWG Host plays an advisory role, and is responsible for presenting grant opportunities and potential contractual grant writers to the Board for approval. | ||
=== Public Meetings === | === Public Meetings === | ||
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Aside from the perks of GWG Host (Work In Lieu of Dues, optional storage), funding for the GWG must come entirely from donations restricted to grant writing at Pumping Station: One. Money acquired through member dues will not be used to fund grant writing or pay for associated grant writing costs of the GWG. | Aside from the perks of GWG Host (Work In Lieu of Dues, optional storage), funding for the GWG must come entirely from donations restricted to grant writing at Pumping Station: One. Money acquired through member dues will not be used to fund grant writing or pay for associated grant writing costs of the GWG. | ||
=== Minimum Attendance === | |||
In order for Boosted Clubs to maintain their status, there needs to consistently be at least three people in attendance at its monthly public activities or meetings. Failure to meet minimum attendance requirements three months in a row can result in the Club losing its Boosted Status. As the Grant Writing Group has a focus on grant writing over socializing, the three person minimum is waived so long as the Grant Writing Group has restricted funds in their budget. Updates on grant writing activities that occur outside of scheduled public meetings are encouraged to be included in monthly reports. | |||
=== Group Dissolution === | |||
The GWG can be dissolved; once dissolved, the GWG Host no longer benefits from the privileges specified in this vote. If the GWG is dissolved while holding unspent restricted funds, those funds must be returned to the donors they came from unless written permission from the donors permit another course of action. | |||
The GWG may be dissolved in the following ways: | |||
1. If the GWG does not have funds in its budget, and does not submit minutes of Public Meetings for three months in a row, it may be dissolved. The Committee for Club Oversight is responsible for dissolving the group, and in the absence of such a Committee the Board Secretary is responsible. | |||
2. If the GWG does not have funds in its budget, and its Public Meetings do not meet minimum attendance of three people for three months in a row, it may be dissolved. The Committee for Club Oversight is responsible for dissolving the group, and in the absence of such a Committee the Board Secretary is responsible. | |||
3. The GWG Host may choose to dissolve the GWG by sending a written letter of intent to the Committee for Club Oversight, The Board, or both. | |||
=== Receiving Restricted Funds === | === Receiving Restricted Funds === | ||
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Similar to members or non-members paid to make material improvements to the space, grant writers are treated as contractors. The treasurer is required to issue a 1099 tax form for individuals paid $600 or more in a calendar year. The payment schedule should be laid out by the GWG Host, and approved by the board when the matter is brought to them for approval. | Similar to members or non-members paid to make material improvements to the space, grant writers are treated as contractors. The treasurer is required to issue a 1099 tax form for individuals paid $600 or more in a calendar year. The payment schedule should be laid out by the GWG Host, and approved by the board when the matter is brought to them for approval. | ||
