User:Books/Grant Writing Group Vote: Difference between revisions
From Pumping Station One
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Aside from the perks of GWG Host (Work In Lieu of Dues, optional storage), funding for the GWG must come entirely from donations restricted to grant writing at Pumping Station: One. Money acquired through member dues will not be used to fund grant writing or pay for associated grant writing costs of the GWG. | Aside from the perks of GWG Host (Work In Lieu of Dues, optional storage), funding for the GWG must come entirely from donations restricted to grant writing at Pumping Station: One. Money acquired through member dues will not be used to fund grant writing or pay for associated grant writing costs of the GWG. | ||
== Receiving Restricted Funds === | |||
Restricted funds are donations designated for a specific purpose that cannot be used freely by an organization for other purposes. Restricted funds must be held or tracked separately to ensure they are not commingled with other assets or used for other purposes. | |||
Donor who stipulate that their donations be used for grant writing will receive written acknowledgment from the Treasurer of their donation for tax reporting purposes. Additionally, the Treasurer will sign a Donation Agreement by which it will acknowledge the restriction and contractually bind Pumping Station: One to utilizing the funds for grant writing. Restricted fund amounts will also need to be documented by the Treasurer in financial reports and audits. | |||
Restrictions on contributions may be removed with the donor’s written consent. Donated funds which are no longer restricted are also no longer available for use by the GWG, and are part of Pumping Station: One's general funds. | |||
=== Approving Grants and Grant Writing Payments === | |||
Section VIII.6 of the Bylaws currently requires the majority of directors to approve grant applications. While it is possible to amend the bylaws to establish the Grant Writing Group with authority to fully oversee the grant writing process, the vote does not amend the bylaws and operates within the current bylaw structure. | |||
In addition to supporting people writing grants for the organization, The GWG Host's role is to present potential grants and grant writing candidates to the board for approval. The status of the Host as an authority on grant writing and the Host's familiarity with the culture and mission of Pumping Station: One is essential for this role. | |||
The final determination whether a grant is applied for, and that restricted funds are dispersed for this purpose is made by a vote of the majority of the Pumping Station: One Board. | |||
=== Paying Grant Writers === | |||
Similar to members or non-members paid to make material improvements to the space, grant writers are treated as contractors. The treasurer is required to issue a 1099 tax form for individuals paid $600 or more in a calendar year. The payment schedule should be laid out by the GWG Host, and approved by the board when the matter is brought to them for approval. | |||
=== Minimum Attendance === | === Minimum Attendance === | ||
