User:Books/Club Vote: Difference between revisions

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 In addition to establishing a policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.
-# Power Racing Series (Andrew Camardella)
+# Power Racing Team (Andrew Camardella)
 # Cycle Station: One (Eli Underhill-M)
-# Renegade Recycling (Violet Recycles)
+# Renegade Recycling (Violet Lucas)
 Andrew Camardella is already a volunteer, so this represents no membership status change for him. Eli Underhill-M is a member who has been extremely active in organizing the cycle repair station. This vote will grant him free membership and volunteer status. Violet previously had free access to the space through a reciprocal arrangement with Redemptive Plastics, so this change will grant her membership, but will not change her payment status.
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 == Language of the Vote ==
+=== Terms for the Status Quo ===
+This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.
 A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the Membership Agreement. This vote does not change any aspect of that agreement, and for reference the section on guests current in 2024 is reproduced below:
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 The Membership agreement is currently the primary document that governs guest behavior in the space.
-'''Club Minutes''' (referred to in brief as "Minutes") are a digital report of a scheduled club activity or meeting. The essential components of that report are
+A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.
+A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum.
+'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
 # a list of the names of people in attendance.
 # a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.
-Minutes may contain any number of names, but to count toward the criteria set for Boosted Clubs, there must be at least three people present, and if there are people who are not members in that group, at least one of the group must be a sponsor.
+An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.
-Minutes for a scheduled meeting or activity must be submitted to the Secretary of the Board of Pumping Station: One within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to the secretary is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities.
+=== Boosted Clubs ===
+'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary.
+'''Boosted Clubs''' are groups of people that meet the following criteria:
+# Have a designated Club Host
+# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
+# Are recognized by the board or by vote as a Boosted Club
+Boosted Clubs are expected to
+# Hold (at a minimum) one boost-qualifying Club Event every calendar month
+# Report Minutes via email to the Pumping Station: One Board Secretary.
+Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.
+Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.
-A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
+For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
 # It must appear on Pumping Station: One's calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
 # If all attendees are not members, must be attended by at least one Sponsor
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 This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.
-'''Boosted Clubs''' are groups of people that meet the following criteria:
+Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor.
-# Have a designated Club Host
+Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.
-# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
-# Are recognized by the board or by vote as a Boosted Club
-Boosted Clubs are expected to
-# Hold (at a minimum) one boost-qualifying Club Event every calendar month
-# Report Minutes via email to the Pumping Station: One Board Secretary.
-Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.
-A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed.
+A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will lose their boosted status. Its Club Host will no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space will become subject to either the Area Host's rules or the rules governing general areas. The Club Host will no longer be permitted to spend member funds earmarked for their Club's events.
-=== Boosted Clubs ===
+A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.
-The following Clubs are Boosted by this vote.
+=== The following Clubs are Boosted by this vote ===
-# Power Racing Team is a boosted Club. Andrew Camardella is granted free membership and volunteer status for as long as he is Power Racing Club Host. Power Racing Team is granted storage in the General Area.
+# '''Power Racing Team'''. Andrew Camardella is granted free membership and volunteer status for as long as he is Power Racing Club Host. Power Racing Team is granted storage in the General Area.
-# Cycle Station: One is a boosted Club. Eli Underhill-M is granted free membership and volunteer status for as long as he is Cycling Club Host. CS:1 is granted reserved space in the General Area. Their space includes the Bicycle repair station and the bicycle ceiling hoists.
+# '''Cycle Station: One'''. Eli Underhill-M is granted free membership and volunteer status for as long as he is Cycling Club Host. CS:1 is granted reserved space in the General Area. Their space includes the Bicycle repair station and the bicycle ceiling hoists.
-# Renegade Recycling is a boosted Club. Violet Recycles is granted free membership and volunteer status for as long as she is Recycling Club Host. Renegade Recycling is granted to equipment and tool storage in the Cold Metals area according to their arrangement with the Cold Metals Area Host.
+# '''Renegade Recycling'''. Violet Lucas is granted free membership and volunteer status for as long as she is Recycling Club Host. Renegade Recycling is granted to equipment and tool storage in the Cold Metals area according to their arrangement with the Cold Metals Area Host.