Board Meeting Notes 2023-06-06: Difference between revisions

Revision as of 18:58, 6 June 2023

Board Meeting Minutes
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Meeting Start:

Attendance

Board Members
- V.
- Donzell G.
- James L.
- Joe M. (Remote)
- Jesse S. (Remote)
- Fidel G. (Remote)
- Tim B. (Remote)

Other Members
- Andrew Morris
- Andrew Wingate
- Jim L.
- Julia
- John J.

Agenda

Preferred method of contact for treasury
Proportional scholarship count
Newsletter game plan

New business

Old business

Minutes

Discussion on previous minutes

Consent Agenda

Committee Reports

Reports from Committees

Gen Ops
- Upstairs AC working again
- Still working on issues w/ downstairs AC
- Still helping with Jointer in woodshop
  - replacing capacitor

Kitchen Area
- Last two mondays there has been a lot of reorganizing
- Continue searching and organizing through utensils
- Working on plan to move coffee roaster to right of oven by end of the month
- Hood fan isn't working too great, might look into replacing
- Added a bluetooth amp to the speakers
- Pex card should arrive this week
- purchasing some cleaning supplies when it arrives

Electronics Area
- Pile of junk is gone!
- AC is working!
- This years project is new table and some cool stuff, spruce up the area

Tech Team
- migration is done from old super micro onto new blade servers
  - Super micros have been shut down and powered off.
  - decomissioning timeline tbd
  - noise is quite reduced
  - door off for now is better with less noise while working on permanent AC solution
- Bitwarden transition is happening from LastPass
  - Hoping we can abandon soon
  - James has taken over the project since he hates LastPass
- Discussion spirals off for a bit about HVAC ducting again. Nothing novel here that hasn't been documented elsewhere.

Mail

No mail.

Financial Report

Chase Checking:
Chase Savings:
PEX:
PayPal:

Membership Report

Number of Members: 553
Quorum: 55

Review the PayPal and banking transactions

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

Nothing of note. Under control.

New Business

Preferred method of contact for treasury
- Send an email to treasurer@pumpingstationone.org
Proportional scholarship count
- V proposes tying scholarship count to current member count
- He proposes 5%
- Joe agrees, and offers to co-sponsor a membership vote.
Newsletter game plan
- Can WA be used to send the newsletters, V asks?
  - That is rough. - James
  - Not elegant - Joe
  - Looking to use Mailgun, which we use already for discourse
- Are we looking to replace WA?
  - Yes, but not anytime soon.
- Where is new member email sent from?
  - WA.
Fidel: A couple of months ago we talked about financial concerns. Should we be more concerned now that we have these infrastructure projects?
- We have chilled out vote spending, so it shouldn't be a problem.
- Sam has been talked into a less industrial drum sander - Donzell
- We have had a good membership gain over the last couple of months
"Be the planer you want to see in the world." - James
One issue w/ volunteer stressed out with the tasks they had. - Donzell
- Donzell suggests reaching out to volunteers to make sure they are doing okay, and asking if they need anything.
- "we've got good volunteers, we don't want to lose them" - Donzell
- James suggests asking Lyn if she would be interested in helping organize the volunteer appreciation party
  - We can send out the invitation and then in the same email invite feedback and requests for support.
- Donzell will reach out to Lyn to discuss planning the party.
- Julia counts 67 WILD volunteers in WA.
- Jesse asks if there are specific volunteers of concern.
  - This has been moved to board slack for closed meeting
Donzell raises an objection to spending money on loaned tools
- James and Joe don't see that as a problem, as we do that regularly for loaned tools
- It encourages tools being loaned into the space to help fill niches we don't have
- James does caveat that the order of magnitude of spending should be taken into account.
- Donzell thinks Joe is awesome, but only some days.
  - Joe thanks him :)
- Jesse would like Drew R. or someone to move her art piece back into the lounge, so it doen't get damaged.

Old Business

Votes

@@ Line 10: / Line 10: @@
 == Attendance ==
 * Board Members
+** V.
+** Donzell G.
+** James L.
+** Joe M. (Remote)
+** Jesse S. (Remote)
+** Fidel G. (Remote)
+** Tim B. (Remote)
 * Other Members
+** Andrew Morris
+** Andrew Wingate
+** Jim L.
+** Julia
+** John J.
@@ Line 34: / Line 46: @@
 Reports from [[Committees]]
+* Gen Ops
+** Upstairs AC working again
+** Still working on issues w/ downstairs AC
+** Still helping with Jointer in woodshop
+*** replacing capacitor
+* Kitchen Area
+** Last two mondays there has been a lot of reorganizing
+** Continue searching and organizing through utensils
+** Working on plan to move coffee roaster to right of oven by end of the month
+** Hood fan isn't working too great, might look into replacing
+** Added a bluetooth amp to the speakers
+** Pex card should arrive this week
+** purchasing some cleaning supplies when it arrives
+* Electronics Area
+** Pile of junk is gone!
+** AC is working!
+** This years project is new table and some cool stuff, spruce up the area
+* Tech Team
+** migration is done from old super micro onto new blade servers
+*** Super micros have been shut down and powered off.
+*** decomissioning timeline tbd
+*** noise is quite reduced
+*** door off for now is better with less noise while working on permanent AC solution
+** Bitwarden transition is happening from LastPass
+*** Hoping we can abandon soon
+*** James has taken over the project since he hates LastPass
+** Discussion spirals off for a bit about HVAC ducting again. Nothing novel here that hasn't been documented elsewhere.
 === Mail ===
+* No mail.
 === Financial Report ===
@@ Line 46: / Line 90: @@
 === Membership Report ===
-* '''Number of Members: TBD'''
+* '''Number of Members: 553'''
-* '''Quorum: TBD'''
+* '''Quorum: 55'''
 === Review the PayPal and banking transactions ===
@@ Line 55: / Line 99: @@
 Login link: https://pumpingstationone.freshdesk.com
+* Nothing of note. Under control.
 === New Business ===
+* Preferred method of contact for treasury
+** Send an email to treasurer@pumpingstationone.org
+* Proportional scholarship count
+** V proposes tying scholarship count to current member count
+** He proposes 5%
+** Joe agrees, and offers to co-sponsor a membership vote.
+* Newsletter game plan
+** Can WA be used to send the newsletters, V asks?
+*** That is rough. - James
+*** Not elegant - Joe
+*** Looking to use Mailgun, which we use already for discourse
+** Are we looking to replace WA?
+*** Yes, but not anytime soon.
+** Where is new member email sent from?
+*** WA.
+* Fidel: A couple of months ago we talked about financial concerns. Should we be more concerned now that we have these infrastructure projects?
+** We have chilled out vote spending, so it shouldn't be a problem.
+** Sam has been talked into a less industrial drum sander - Donzell
+** We have had a good membership gain over the last couple of months
+* "Be the planer you want to see in the world." - James
+* One issue w/ volunteer stressed out with the tasks they had. - Donzell
+** Donzell suggests reaching out to volunteers to make sure they are doing okay, and asking if they need anything.
+** "we've got good volunteers, we don't want to lose them" - Donzell
+** James suggests asking Lyn if she would be interested in helping organize the volunteer appreciation party
+*** We can send out the invitation and then in the same email invite feedback and requests for support.
+** Donzell will reach out to Lyn to discuss planning the party.
+** Julia counts 67 WILD volunteers in WA.
+** Jesse asks if there are specific volunteers of concern.
+*** This has been moved to board slack for closed meeting
+* Donzell raises an objection to spending money on loaned tools
+** James and Joe don't see that as a problem, as we do that regularly for loaned tools
+** It encourages tools being loaned into the space to help fill niches we don't have
+** James does caveat that the order of magnitude of spending should be taken into account.
+** Donzell thinks Joe is awesome, but only some days.
+*** Joe thanks him :)
+** Jesse would like Drew R. or someone to move her art piece back into the lounge, so it doen't get damaged.