Board Meeting Notes 2022-01-04: Difference between revisions
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{{Board Meeting Notes | {{Board Meeting Notes | ||
| Previous 2021-12-21 | | Previous YYYY-MM-DD= 2021-12-21 | ||
| Next 2022-01-18 | | Next YYYY-MM-DD= 2022-01-18 | ||
| YYYY= | | YYYY=2021 | ||
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** | ** Tim B, Skylar, Paul O, Donzell G, Jennie, Joe M, Nathan U, Ryan P | ||
* Other Members | * Other Members | ||
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== Minutes == | == Minutes == | ||
Please note that this was the first meeting of year with a new board. It was kind of ad-hoc and when I (tbielawa) took the notes, I didn't realize we had a template I was supposed to be following. | |||
---- | |||
Skylar: Objections to starting account transfer process? | |||
will create g-suite accounts for new directors | |||
will add access to last pass as necessary | |||
Donzell: what do we do with this account anyway? | |||
Skylar: Log in, set up 2factor, use for official ps1 activities as necessary | |||
Will add new folks to director mailing lists, drc as necessary | |||
Convert accounts to "board" status in wild apricot | |||
Get DM's to google account sent to google listing | |||
Keys to building: to be distributed, David's was returned | |||
One on on meet up with Sky to get bldg keys, or leave in secure area of building for individual pick up | |||
Joe: Vote proposed by Ryan P | |||
https://discourse.pumpingstationone.org/t/discussion-2022-vaccine-requirement-policy-vote/1067 | |||
https://wiki.pumpingstationone.org/2022_COVID-19_Vaccine_Requirement_Policy_Vote | |||
Joe: How to enforce? | |||
<Wild apricot integration possible, "airtable"> | |||
Joe: Manually add check to accounts to save vaccination status | |||
Sky: People could submit digital proof | |||
Ported into Apricot | |||
Joe: Exemption plan? | |||
<re: 72 hour testing requirement> | |||
<needs to be checked in vote language> | |||
<there's a lot to figure out about how to enforce this> | |||
Joe: Possibly have to ask sponsors to delay vote until more details are figured out | |||
Sky: committment from volunteers to process vaccination status data promptly is requirement | |||
<side-bar about door data> | |||
Sky: What about data retention for vaccination PROOF? | |||
Delete proof data after entry? | |||
Keep only in Air table? Fewer people can see that | |||
Ryan: How much data to keep? How granular? | |||
<much more implementation detail discussion> | |||
Tim: retention and processing should be part of the vote. it's too ambiguous right now | |||
Joe: Too much gray area in vote. Not fully defined plan. Thinking of asking them to push back after adding more data | |||
Ryan: How much info goes into the vote language to define how it's handled in the future | |||
Joe: more language about what's visible in WA. More language about how to handle exemptions. More language on volunteers committment enforcement. Right now enforcement is entirely up to the board. | |||
Gary: Language about vetting religious and medical exceptions should be included? | |||
Joe: What is that definition? Can't find anything official from Illinois state. | |||
Tim: Are enforcers expected to call Drs & Religious officiators to verify exemption? | |||
Joe: Suggestion: see more language in vote before board runs the vote. Less vague and left up to the board to define later. | |||
Ryan: Proposing within 24h: enforcement and exemption language is rehashed for lock on thursday, so vote on 11th is possible. Less time for implementation by 24th | |||
<ACTION ITEMS> | |||
Ryan: needs for updating vote language: | |||
data retention | |||
statement of volunteering for this | |||
stuff on medical exemptions | |||
---------------------- | |||
Sky: New business | |||
Management of active volunteers in WA + other systems | |||
Some volunteers who are no longer here still have admin access to system | |||
WA has awful security controls | |||
Want to minize admin access to systems | |||
Challenge: Who *NEEDS* access is a challenge. | |||
No single-source of volunteer data | |||
<ACTION ITEMS> | |||
James: Discuss next board meeting? How to prune lists | |||
Sky: Volunteer/Member audit | |||
Ryan: Make sure wiki is up to date w/ WA | |||
---------------------- | |||
Tim: concern over tuesday meetings w/ current covid spikes | |||
We can do digital for member meetings | |||
Paul: But, open houses are how we get members | |||
Sky: Make sure everyone who shows up knows that it's digital only for tuesday meetings | |||
Joe: VR tours were shit last time | |||
<what about people who show up for open house>? | |||
Donzelle: Open house people, do they just show up? | |||
yes | |||
d: add to posts: open house requires proof of vaccination | |||
d: add vacc status to waiver info for open house people, extra info | |||
Sky: | |||
Note outside building: SORRY! Closed for next few weeks for member meetings/open house | |||
Get volunteer for someone to walk around and give tour on video call | |||
or slideshow w/ pics | |||
etc? | |||
Joe: People still ok w/ giving tours | |||
<oh, turns out not a lot of people are actually going to member meetings these days> | |||
<just a handfull of new members show up for open house> | |||
<ACTION ITEMS> | |||
Nathan: | |||
Add to agenda for next meeting to revisit the covid concerns | |||
Joe: Vote to shut down in-person meetings for time being | |||
'''Vote to cancel all future member meetings, and discourage public gatherings in the space, effective after tonights board meeting (2022-01-04), until further notice.''' | |||
AGAINST: <none> | |||
ABSTAIN: <none> | |||
Unanimous passage, 5 votes FOR | |||
SKY: Will update website | |||
TIM: Add post to discord | |||
SKY: Update "People" page on website | |||
=== Discussion on previous minutes === | === Discussion on previous minutes === | ||
=== Consent Agenda === | === Consent Agenda === | ||
