Board Meeting Notes 2020-01-21: Difference between revisions

Revision as of 20:17, 21 January 2020

Board Meeting Minutes
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Meeting Start:

Attendance

Board Members

Other Members

Agenda

Minutes and Agenda Approval
- Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-01-07
Committee Reports
- MMT
- General Ops
- DRC
Officer Reports
- PR
- CTO
- Treasurer
Read mail
Financial/membership report
Review the PayPal and banking transactions
Member leaving reason reports
Check RT queue
Old business
- WA/Stripe Issue - Unresolved
- Technology Team Review - outline complete, need board approval and to prepare application form
- New Small Metals area host needed
- Applicants have till next week
- Previous Action Items
  - Budget - David
  - Email Setup (David) - Sky
  - PRS Follow Up - Max
  - Door Code Removal - Andrew C
New business
- Membership Management - Molly
  - DRC Free Membership
  - Dust Collection Member Points
- Volunteer Appreciation Party - Molly
- Home Depot Kart - Molly
- Officer Selection/Review - Molly
  - Process
  - Timeline

Minutes and Agenda Approval

Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-01-07

Committee Reports

Reports from Committees

General Ops
- Waiting on the budget, have been waiting since October to handle the spray booth
- One open position

MMT
- Meeting on Sunday, also covering orientation
- Daniel to help on the team
- Getting someone for Scholarships - Morgan can do it remotely

DRC
- - EOY wrap in progress waiting on election
  - Multiple cases pending

Officers

PR
- Building a team - photography just got
- This should come in the week
- External PR is in progress - Director of Latitude - Photography
- In march the West Loop library branch want to do a collab with us. Date pending
- Newsletter is still waiting on a pex card transaction. We are blocked from mail chimp Due to this.

CTO
- We are waiting to figure out the tech team. Need board approval, asked for five but can be brought down
  - Outline link - https://docs.google.com/document/d/1gQoNU1X45569VvOEUFAhZ58c89o7Vd9b5ZMsk395R1g/edit?usp=sharing
- First weekend of february we will take down the server room and rebuild the rack. Notice to be given
- Security cameras are up, and have more to put up. To reach out to Gen Ops - ACTION

Treasury
- Not present
- Out for another week

Financial Report

Chase Checking:
Chase Savings:
PEX:
PayPal:

Membership Report

Number of Members: 533
Quorum: 53

Review the PayPal and banking transactions

Treasurer Was out

Member Leaving Reason Reports

None

Freshdesk

MMT on top of it

Old Business

WA/Stripe Issue - Unresolved
- Max Emailed out
- Molly gave up and hates this
- Follow up with David doing calls
- Maybe try deleting them and making new accounts - Aushra to join David helping.
- MMT fits well for this
New Small Metals area host needed
- Applicants have till next week
Previous Action Items
- Budget - David
  - Paul to go and modify budgets as we suggested
  - Slack to be how we hash out
  - Aim of this weekend to be board approved
- Email Setup (David) - Sky
  - DONE
- PRS Follow Up - Max
  - NOT DONE, Max to do soonish (tm)
- Door Code Removal - Andrew C
  - Waiting for Ron - Potentially Sunday

New Business

DRC Free Membership - Molly
- They are spending the time for the space, they should get volunteer member level
Dust Collection Member Points
- Done through Airtable
- All three members of Dust Collection team
Volunteer Appreciation Party - Molly
- Backup can be done with a check
Home Depot Kart - Molly
- There was a stolen Home depot cart in our alley by our garage
- This person has been suspended from the Shopbot for some time by the Shopbot Authorizer
Officer Selection/Review - Molly
- We should set some expectations. Offsite in Late February?
- Paul to Own. ACTION TO MAKE GOOGLE DOC

Votes

Minutes - 4:0:0 DRC Volunteer - 4:0:0 Dust Collection Member Point - 4:0:0

Action Items

Paul
- Budget Refinement this weekend
- Officer Selection Outline and expectations

Sky
- Reach out to Gen ops to setup security cams

Max
- PRS Follow up
- Follow up Stripe issue

Andrew C
- Door Code Disablement

Aushra
- Assist on stripe issue along with David and potentially MMT

@@ Line 51: / Line 51: @@
 *** Timeline
-== Minutes ==
+=== Minutes and Agenda Approval ===
-=== Minutes and Agenda Approval ===
+Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-01-07
 === Committee Reports ===
@@ Line 60: / Line 60: @@
 * General Ops
+** Waiting on the budget, have been waiting since October to handle the spray booth
+** One open position
 * MMT
+** Meeting on Sunday, also covering orientation
+** Daniel to help on the team
+** Getting someone for Scholarships - Morgan can do it remotely
 * DRC
+*** EOY wrap in progress waiting on election
+*** Multiple cases pending
+=== Officers ===
+* PR
+** Building a team - photography just got
+** This should come in the week
+** External PR is in progress - Director of Latitude - Photography
+** In march the West Loop library branch want to do a collab with us.  Date pending
+** Newsletter is still waiting on a pex card transaction.  We are blocked from mail chimp Due to this.
-=== Mail ===
+* CTO
+** We are waiting to figure out the tech team.  Need board approval, asked for five but can be brought down
+*** Outline link - https://docs.google.com/document/d/1gQoNU1X45569VvOEUFAhZ58c89o7Vd9b5ZMsk395R1g/edit?usp=sharing
+** First weekend of february we will take down the server room and rebuild the rack.  Notice to be given
+** Security cameras are up, and have more to put up.  To reach out to Gen Ops - ACTION
+* Treasury
+** Not present
+** Out for another week
 === Financial Report ===
@@ Line 77: / Line 98: @@
 === Membership Report ===
-* '''Number of Members: '''
+* '''Number of Members: 533 '''
-* '''Quorum: '''
+* '''Quorum: 53'''
 === Review the PayPal and banking transactions ===
+* Treasurer Was out
 === Member Leaving Reason Reports ===
+* None
 === Freshdesk ===
+* MMT on top of it
 === Old Business ===
+* WA/Stripe Issue - Unresolved
+** Max Emailed out
+** Molly gave up and hates this
+** Follow up with David doing calls
+** Maybe try deleting them and making new accounts - Aushra to join David helping.
+** MMT fits well for this
+* New Small Metals area host needed
+** Applicants have till next week
+* Previous Action Items
+** Budget - David
+*** Paul to go and modify budgets as we suggested
+*** Slack to be how we hash out
+*** Aim of this weekend to be board approved
+** Email Setup (David) - Sky
+*** DONE
+** PRS Follow Up - Max
+*** NOT DONE, Max to do soonish (tm)
+** Door Code Removal - Andrew C
+*** Waiting for Ron - Potentially Sunday
 === New Business ===
+* DRC Free Membership - Molly
+** They are spending the time for the space, they should get volunteer member level
+* Dust Collection Member Points
+** Done through Airtable
+** All three members of Dust Collection team
+* Volunteer Appreciation Party - Molly
+** Backup can be done with a check
+* Home Depot Kart - Molly
+** There was a stolen Home depot cart in our alley by our garage
+** This person has been suspended from the Shopbot for some time by the Shopbot Authorizer
+* Officer Selection/Review - Molly
+** We should set some expectations.  Offsite in Late February?
+** Paul to Own.  ACTION TO MAKE GOOGLE DOC
 == Votes ==
+Minutes - 4:0:0
+DRC Volunteer - 4:0:0
+Dust Collection Member Point - 4:0:0
+== Action Items ==
+* Paul
+** Budget Refinement this weekend
+** Officer Selection Outline and expectations
+* Sky
+** Reach out to Gen ops to setup security cams
+* Max
+** PRS Follow up
+** Follow up Stripe issue
-== Action Items ==
+* Andrew C
+** Door Code Disablement
+* Aushra
+** Assist on stripe issue along with David and potentially MMT