Board Meeting Notes 2017-10-03: Difference between revisions

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Meeting Start:  
Meeting Start:  
7:00PM
7:20PM


== Attendance ==
== Attendance ==
* Board Members
* Board Members
** Brian
** Brian
** Andrew
** Ray
** Carl
** Ed
** Simon
** Jennie


* Other Members
* Other Members
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** Standardizing trash cans
** Standardizing trash cans
** Signage
** Signage
** Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access
** Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access
** Remote access to desktops
** Remote access to desktops
** Glow in the dark Signage next to lights
** Glow in the dark Signage next to lights
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** Invite Madeline to next board meeting
** Invite Madeline to next board meeting
** Matt Keith wants to be an authorizer
** Matt Keith wants to be an authorizer
** Discourse for critical communications: appropriate?  blockers?  replace/add to whatever we currently do?
**vote announcements
** door code (I think it is ok to send it out, unless we go with personalized codes)
**area host solicitations
**outages (power is out, clean up day don't work on projects.. space rented out to Warner Brothers to do Transformers...)
**TidySpace limbo announcements
**Notes from the Pres: please take out your trash!!!
**Misc?
** Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability
** Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability
** Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT)
** Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT)
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== Minutes ==
== Minutes ==
=== Discussion on previous minutes ===


=== Consent Agenda ===
=== Consent Agenda ===
 
* Vote: approve previous meeting minutes passes
=== Committee Reports ===
 
Reports from [[Committees]]
 
=== Mail ===


=== Financial Report ===
=== Financial Report ===
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* '''Total Members: 480'''  
* '''Total Members: 480'''  
* '''Quorum: 47'''  
* '''Quorum: 47'''  
=== Review the PayPal and banking transactions ===
=== Member Leaving Reason Reports ===
=== RT ===


=== New Business ===
=== New Business ===
* hiring a space manager
* Discourse for communications
* Standardizing trash cans
** Discourse - we will build an instance that builds off LDAP.
* Signage
* Matt Keith wants to be a CNC authorizer
* Generate list of members that discontinued membership so that general area  host can more efficiently manage storage and Google group access
** We’ll open up a call for CNC authorizers. Matt can apply.
* Remote access to desktops
* Open House Todos
* Glow in the dark Signage next to lights
** Done: Insurance certificate has been sent over, we’re approved by OHC.
* Mark out fire lanes in second half of building and by breaker box
** Emergency Lighting
* Get emergency lighting done
*** Todo: Get quote from electrician for emergency lighting and lots of other things too.
* Clearly marked Wut zones
*** Proposed: authorize the board of directors to spend up to $1500 on electrical work.
* Corkboard
****Vote passes unanimously 
* Scholarship improvement
** Todo: mark out fire lanes in second half of building
* Invite Madeline to next board meeting
* Vote proposal: spend up to $500 on safety equipment
* Matt Keith wants to be an authorizer
** Vote passes
* Discourse for critical communications: appropriate?   blockers? replace/add to whatever we currently do?
* Lawyer update:
** Review of liability issues is nearly done:
*** Draft waiver in near complete stages,
*** authorization/canvas,
*** Loaned tool considerations
*** We are ready to start shopping for insurance.
**** Andrew is making initial inquiries with insurers.
**** If you have suggestions for insurance companies, let Andrew know.
***** Questions about supervision and project approval
** Still to do:
*** We need to review Alcohol policy review
*** Waiting on minor policy review from lawyer
*** In the future lawyer will work on bylaws, but that is predicated on other work completion.
** Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues.
*** Vote passes.
* Alcohol insurance is due for renewal.
** Proposed: renew alcohol policy
*** Vote passes.
* Hiring an employee
** What are the issues that this would solve? Brainstorm and discuss next meeting.
* Additional board meeting / retreat?
** Opportunity to brainstorm and do long-term planning.
** October 12 evening planned
*vote to remove space ops position
** Passes


=== Old Business ===
=== Old Business ===


== Votes ==
== Votes ==
* Canvas ?
*** Proposed: authorize the board of directors to spend up to $1500 on electrical work.
* Member Points
****Vote passes unanimously 
* Vote proposal: spend up to $500 on safety equipment
** Vote passes
** Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues.
*** Vote passes.
** Proposed: renew alcohol policy
*** Vote passes.
*vote to remove space ops position
** Passes
 
Meeting closes 8:02
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