Board Meeting Notes 2016-11-01: Difference between revisions

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== Attendance ==
== Attendance ==
* Board Members
* Board Members
**
** Justin
** Lyn
** Jennie
** Ray
** Simon
** Brian
** Michael


* Other Members
* Other Members
**
** Erik W.


== Agenda ==
== Agenda ==
Line 34: Line 40:


=== Discussion on previous minutes ===
=== Discussion on previous minutes ===
 
* NA
=== Consent Agenda ===
=== Consent Agenda ===
* Minutes approved by verbal assent


=== Committee Reports ===
=== Committee Reports ===


Reports from [[Committees]]
Reports from [[Committees]]
* Justin to followup with lawyers re:bylaws


=== Mail ===
=== Mail ===
* People's Gas, Quickbooks, City of Chicago -given to


=== Financial Report ===
=== Financial Report ===
* '''Chase Checking:'''  
* '''Chase Checking:''' $18,759.40
* '''Chase Savings:'''  
* '''Chase Savings:''' $105,668.59
* '''PEX:'''  
* '''PEX:''' $15,231.86
* '''PayPal:''' $12,374.98
* '''PayPal:''' $12,374.98


=== Membership Report ===
=== Membership Report ===
* '''Starving Hackers:'''  
* '''Starving Hackers:''' 293
* '''Full Members:'''  
* '''Full Members:''' 129
* '''Total Members:'''  
* '''Total Members:''' 422
* '''Quorum:'''
* '''Quorum:''' 43


=== Review the PayPal and banking transactions ===
=== Review the PayPal and banking transactions ===
*


=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
* Credit card issue - got resolved
* Not enough time, hasn't been here
* Too busy
* Lives too far away, heading towards SSH


=== RT ===
=== RT ===
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5515 Lyn requesting to redeem a member point
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5581 Lyn requesting reimbursement
** Justin to issue check
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5508 Jason requesting member point
**
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5578
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5515
** Michael to redeem Lyn's member point
* Simon to let members know they can email directors@


=== New Business ===
=== New Business ===
* Doorcode change
** Old codes will expire January 1
** New codes will go out December 1
** Let people know that door codes will be changing this month
** Simon to let people know that door codes will be changing
** Ray to put a lock on the filing cabinet and share access
* CNC / buildout budget
* CNC / buildout budget
** Requested to put spending on hold until we have a full accounting of funds
**
** To write a vote, we need to know what has been spent and what funds are needed
** Jennie will create a rough draft of CNC budget extension boot
** Area hosts ought to have a sense of their own running total of expenses
*** We ask hosts to
*** Encourage area hosts to commit to keeping track of
** If buildout budget is spent, future spending should be individual votes
**
** For the future
** How can we encourage members
**
** https://rt.pumpingstationone.org/Ticket/Display.html?id=5560
**
* Vote to name Aushra as official board
* Board planning 2017
* Board planning 2017
** Invite members to future meetings, especially if they are interested in being on the board
* 2017 budget
* 2017 budget
* Board goals for Q4
** Will itemize more items for general administrative costs
** Will run separate votes for each area budget
**
 
* Board goals
** Goal to have new members agree to our policies on waiver and website
** Working on implementing non-voting members concept (that is in bylaws)


=== Old Business ===
=== Old Business ===


== Votes ==
== Votes ==

Revision as of 19:07, 1 November 2016


Board Meeting Minutes
<< Board Meeting Notes 2016-10-18 2016 Board Meetings Board Meeting Notes 2016-11-15 >>

Meeting Start:

Attendance

  • Board Members
    • Justin
    • Lyn
    • Jennie
    • Ray
    • Simon
    • Brian
    • Michael
  • Other Members
    • Erik W.

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
    • CNC / buildout budget
    • Board planning 2017
    • 2017 budget
    • Board goals for Q4
  • Old business

Minutes

Discussion on previous minutes

  • NA

Consent Agenda

  • Minutes approved by verbal assent

Committee Reports

Reports from Committees

  • Justin to followup with lawyers re:bylaws

Mail

  • People's Gas, Quickbooks, City of Chicago -given to

Financial Report

  • Chase Checking: $18,759.40
  • Chase Savings: $105,668.59
  • PEX: $15,231.86
  • PayPal: $12,374.98

Membership Report

  • Starving Hackers: 293
  • Full Members: 129
  • Total Members: 422
  • Quorum: 43

Review the PayPal and banking transactions

Member Leaving Reason Reports

  • Credit card issue - got resolved
  • Not enough time, hasn't been here
  • Too busy
  • Lives too far away, heading towards SSH

RT


New Business

  • Doorcode change
    • Old codes will expire January 1
    • New codes will go out December 1
    • Let people know that door codes will be changing this month
    • Simon to let people know that door codes will be changing
    • Ray to put a lock on the filing cabinet and share access
  • CNC / buildout budget
    • Requested to put spending on hold until we have a full accounting of funds
    • To write a vote, we need to know what has been spent and what funds are needed
    • Jennie will create a rough draft of CNC budget extension boot
    • Area hosts ought to have a sense of their own running total of expenses
      • We ask hosts to
      • Encourage area hosts to commit to keeping track of
    • If buildout budget is spent, future spending should be individual votes
    • For the future
  • Board planning 2017
    • Invite members to future meetings, especially if they are interested in being on the board
  • 2017 budget
    • Will itemize more items for general administrative costs
    • Will run separate votes for each area budget
  • Board goals
    • Goal to have new members agree to our policies on waiver and website
    • Working on implementing non-voting members concept (that is in bylaws)

Old Business

Votes

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