Board Meeting Notes 2016-03-15: Difference between revisions
From Pumping Station One
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** | **Justin Conroy | ||
** Lyn Cole | |||
** Michael Skilton | |||
** Simon Pyle | |||
* Other Members | * Other Members | ||
** | ** None | ||
== Agenda == | == Agenda == | ||
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=== Discussion on previous minutes === | === Discussion on previous minutes === | ||
* N/A | |||
* Previous meeting minutes approved unanimously | |||
=== Consent Agenda === | === Consent Agenda === | ||
=== Committee Reports === | === Committee Reports === | ||
Reports from [[Committees]] | |||
====Space Committee==== | |||
* Working on three proposals | |||
** Considering wall moves | |||
* Not recommending adding new area hosts | |||
* Three plans expect to be presented by end of March to membership | |||
* Currently ~$15,000 cost projected for buildout | |||
* How will the vote to run? | |||
** Ranked choice voting, two rounds, or something else? | |||
* Suggestions: give members longer than a week for review of plans | |||
====Safety Committee=== | |||
* Waiting for a lease date | |||
* "Landlord works addendum" - items we need the landlord to fix | |||
** Needs to be updated in current lease draft | |||
====Bylaws Committee==== | |||
* Formed but not yet met | |||
=== Mail === | === Mail === | ||
* Letter from the IRS | |||
** '''We got 501(c)3 status!''' Thanks to everybody who worked towards making this happen. | |||
* Returned check from Adams Refrigeration | |||
** Justin to write a new check to Adams Refrigeration | |||
=== Financial Report === | === Financial Report === | ||
* '''Chase Checking:''' | * '''Chase Checking:''' $48,412.35 | ||
* '''Chase Savings:''' | * '''Chase Savings:''' $73,644.66 | ||
* '''PEX:''' | * '''PEX:''' $1,727.12 | ||
* '''PayPal:''' | * '''PayPal:''' $2,537.24 | ||
* No transactions in quickbooks other than Paypal since the last meeting | |||
=== Membership Report === | === Membership Report === | ||
* '''Starving Hackers:''' | * '''Starving Hackers:''' 271 | ||
* '''Full Members:''' | * '''Full Members:''' 112 | ||
* '''Total Members:''' | * '''Total Members:''' 383 | ||
* '''Quorum:''' | * '''Quorum:''' 38 | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
(Covers past 4 weeks) | |||
* Didn't take advantage of the space, didn't have a project | |||
* Negativity towards people who are not authorized on equipment | |||
* Live in Libertyville, drive was difficult; difficult to get trained on laser & makerbot | |||
* Moved away | |||
* Too busy | |||
* Didn't have need for tools, would have liked to have more table workspace | |||
* Moving to Evanston, saving money | |||
* Lives far away. ID check was annoying - took 4 trips. Too many places to check for authorization information. | |||
* Didn't visit often enough, not enough free time | |||
* Member leaving reports take up a lot of the meeting time | |||
* Can we share member leaving reports in a way outside of the meeting? | |||
=== RT === | === RT === | ||
=====Member Point Requests==== | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4405 4405] Ryan requests points for 3 blog posts and office hours with 7 attendees | |||
** Vote to grant 4 points | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4397 4397]] Jesse requests member points | |||
** 2 points | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4362 4362]] Anna requests point for Jason | |||
** 1 point | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4361 4361]] Ray requests point for laser authorization | |||
** 1 point | |||
* Vote for all member points passes unanimously | |||
* Side note: our budget for member point is 4 per meeting | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4407 4407]] Ryan requests spend 2 member points | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 4354]] Spend request | |||
** Michael to handle spend requests | |||
Member spend point process: | |||
* Make a comment approving the point. Make a note in the ticket of whether you updated the member point balance on the member site. Add it to the Treasury queue, and Brian will handle it from there. | |||
** Michael to handle member point spend requests | |||
=== New Business === | === New Business === | ||
====ADA Compliance==== | |||
* Space planning committee has asked us to seek professional opinion about what ADA regulations we may need to comply with | |||
** Ask our current attorneys? | |||
** If they can't give advice, at least give a referral | |||
** Justin to ask lawyers for an opinion on ADA compliance | |||
* Michael to talk to Jennie about donation forms | |||
*Open Suspended Payment Tickets | |||
* New status on member payment queue - for tickets that we need to followup on in the near future | |||
** Ask Dave to add a new status to member payment queue for Paypal suspended payment cases | |||
=== Old Business === | === Old Business === | ||
==== | ====Liability Coverage==== | ||
* Michael to share information about liability coverage to Director's Google Drive | |||
* We have about $77,850 of coverage | |||
* Michael has identified roughly $122,000 of assets based on wiki values and receipts | |||
* Rough guess of assets is $175,000 | |||
* Brian will contact insurance company to get a quote to cover identified assets | |||
** Michael has a number of locks with similar keys | |||
* Ray to order business cards | |||
* Ray will send pdfs of cards - DONE | * Ray will send pdfs of cards - DONE | ||
* Jennie to collect Ron's key to donation box | * Jennie to collect Ron's key to donation box - DONE | ||
** Hot metals key was at the board meeting | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) | ||
* Simon to check in with Brian about Flying Broomstick payments - DONE | * Simon to check in with Brian about Flying Broomstick payments - DONE | ||
* Michael will look into a template for written agreements with volunteers | * Michael will look into a template for written agreements with volunteers - DONE | ||
** They tend to specify no compensation of any kind | |||
* Michael to ask Eric to push Dan to sign a lease - DONE | * Michael to ask Eric to push Dan to sign a lease - DONE | ||
* Michael to handle member point tickets - DONE | * Michael to handle member point tickets - DONE | ||
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* Simon to let Brian know about Treasury tickets 4354 & 4336 for when he's recovered - DONE | * Simon to let Brian know about Treasury tickets 4354 & 4336 for when he's recovered - DONE | ||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen the tripod mount - DONE | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen the tripod mount - DONE | ||
** Turns out we did find it. Didn't hear back from those shooting though. | |||
== Votes == | == Votes == | ||
==To Do== | |||
** Justin to write a new check to Adams Refrigeration | |||
* Michael to talk to Jennie about donation forms | |||
** Michael to handle member point spend requests | |||
* Brian will contact insurance company to get a quote to cover identified assets (~122K) | |||
* Ray to order business cards | |||
** Ask Dave to add a new status to member payment queue for Paypal suspended payment cases | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) | |||
