Board Meeting Notes 2014-05-27: Difference between revisions

Revision as of 18:54, 20 May 2014

Board Meeting Minutes
<< Board Meeting Notes 2014-05-13	2014 Board Meetings	Board Meeting Notes 2014-05-27 >>

Meeting Start:

Attendance

Board Members
- Adam
- Everett
- Bry
- Derek
- Noony
- Hef in late

Other Members
- Josh K
- Peter N
- Carl
- Sheila
- Jessie

Agenda

read mail
Financial/membership report
Review the paypal and banking transactions.
Check money@pumpingstationone.org
Member leaving reason report
Check RT queue
Review Trello board, report progress made.
review feedback@pumpingstationone.org
check talk page for board meeting notes, see if any discussion on the agenda took place
new business
old business

New Business

Peter has some info and recommendations regarding our bylaws.
ShopBot failed to deliver and wants an appointment for Thursday, 10:00-16:00.
Check needed for Ed Chambers; invoice emailed to directors list ($355)
Bookkeeping to finish space finances and file taxes/501c3

Old Business

Pex cards are on their way.
- We got an NFP price - $20/month for up to 30 cards. This saves us ~$600/yr.

Backburner

Minutes

Mail
- A thing from... shopbot. Invoice. Paid.
- A bill for checks. We're gonna pay it.
Financial Report
- We have some money
Member Leaving Report
- Accidental Cancellation
- Moving out of state
- Living too far away
RT Queue
- Red paper is an office supply.
- RT IS HARD
Trello Financials
- Reimburse Steve for receipt book - No receipt, no money
- Limited amount cards with names for area hosts, up to their budget limits - They're in the mail!
- Rent overpayment - Gotta bother Tony and steve
- Figure out safeguard thing -
Results for our member survey will be posted Sunday
Peter presents his recommendations for our bylaws and policies.
- Adam offers 15 high fives in exchange for this presentation.
Noony on bookkeeping/taxes/501c3
- Talked to accountant.
- Not uncommon for orgs to have taxes unfiled as long as we have.
- 501c3 should be started ASAP - this is for tax reasons.
- There is a bookkeeper who can get us up to date through 2013 - Noony wants to hire her and give her all docs
Discussion RE non-profit status, school factory et al.
Meeting Adjourned at 7:52

Votes

Member Points:
- Two member points for Jason S for cleaning and servicing laser
- One member point for Carl for waiting for the ShopBot - even if it didn't show up
- Two point for Peter N for cleaning all over the place
Approve up to $1200 (10-20 hours @ $50/hr) to hire bookkeeper to prepare finances for tax filings. All present board members vote in favor.

Membership Report

@@ Line 1: / Line 1: @@
 {{Board Meeting Notes
-| Previous YYYY-MM-DD= 2014-05-20
+| Previous YYYY-MM-DD= 2014-05-13
 | Next YYYY-MM-DD= 2014-05-27
 | YYYY=2014
@@ Line 9: / Line 9: @@
 === Attendance ===
 * Board Members
-**
+** Adam
+** Everett
+** Bry
+** Derek
+** Noony
+** Hef in late
 * Other Members
-**
+** Josh K
+** Peter N
+** Carl
+** Sheila
+** Jessie
 === Agenda ===
 * read mail
 * Financial/membership report
@@ Line 23: / Line 31: @@
 * Check RT queue
 * Review Trello board, report progress made.
-* review complaints@pumpingstationone.org
+* review feedback@pumpingstationone.org
 * check talk page for board meeting notes, see if any discussion on the agenda took place
 * new business
 * old business
-=== Trello things ===
 === New Business ===
+* Peter has some info and recommendations regarding our bylaws.
+* ShopBot failed to deliver and wants an appointment for Thursday, 10:00-16:00.
+* Check needed for Ed Chambers; invoice emailed to directors list ($355)
+* Bookkeeping to finish space finances and file taxes/501c3
 === Old Business ===
+* Pex cards are on their way.
-* Farkas needs to deal with rent overpayment.
+** We got an NFP price - $20/month for up to 30 cards. This saves us ~$600/yr.
 ==== Backburner ====
 === Minutes ===
+* Mail
+** A thing from... shopbot. Invoice. Paid.
+** A bill for checks. We're gonna pay it.
+* Financial Report
+** We have some money
+* Member Leaving Report
+** Accidental Cancellation
+** Moving out of state
+** Living too far away
+* RT Queue
+** Red paper is an office supply.
+** RT IS HARD
+* Trello Financials
+** Reimburse Steve for receipt book - No receipt, no money
+** Limited amount cards with names for area hosts, up to their budget limits - They're in the mail!
+** Rent overpayment - Gotta bother Tony and steve
+** Figure out safeguard thing -
+* Results for our member survey will be posted Sunday
+* Peter presents his recommendations for our bylaws and policies.
+** Adam offers 15 high fives in exchange for this presentation.
+* Noony on bookkeeping/taxes/501c3
+** Talked to accountant.
+** Not uncommon for orgs to have taxes unfiled as long as we have.
+** 501c3 should be started ASAP - this is for tax reasons.
+** There is a bookkeeper who can get us up to date through 2013 - Noony wants to hire her and give her all docs
+* Discussion RE non-profit status, school factory et al.
+* Meeting Adjourned at 7:52
 === Votes ===
+* Member Points:
+** Two member points for Jason S for cleaning and servicing laser
+** One member point for Carl for waiting for the ShopBot - even if it didn't show up
+** Two point for Peter N for cleaning all over the place
+* Approve up to $1200 (10-20 hours @ $50/hr) to hire bookkeeper to prepare finances for tax filings. All present board members vote in favor.
 === Membership Report ===