Board Meeting Notes 2014-01-21: Difference between revisions

Revision as of 19:34, 21 January 2014

Board Meeting Minutes
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Meeting start: 7:xx pm

Attendance

Board Members

Hailey
Bry
Eric
Josh
Farkas
Adam
Ed

Other Members

Agenda

read mail
Financial/membership report
Review the paypal and banking transactions.
Check the money@pumpingstationone.org inbox weekly.
Member leaving reason report
Review Trello board, report progress made.
review complaints@pumpingstationone.org
check talk page for board meeting notes, see if any discussion on the agenda took place
new business
old business
go over Trello

Trello things

New Business

Old Business

Backburner

Minutes

We have no mail
Steve went over financial report
we reimbursed drew for beagle bone and anna for supplies for electronics
no new member leaving reports
nothing in complaints at

Trello Ideas
- Fix Amazon Payments -
- Update Safe Space Agreement draft considering our comments and revision ideas -
- follow up with Eric the grant writer? -
- print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
- Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
- Acting on 501c3 -
- Set up a paid job board. -
- make a trello archiver (if we end up using this) -
- Maybe get our money back from Chuhak and Tecson? -
- audit ps1 member list and remove non-members from the list. -
- post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
- safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
- Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
- inventory and ownership status of old landlord's stuff left on our side. -
- Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
- Address corporations using us as a cheap tool shop for their employees -
- Macro in zoho to tell people they have points. -
- Reimbursement forms? -
- Training for how the law currently affects nonprofits for new boards? -
- Audit shelf registry to affirm full member status -
- 2 more picture frames for area host pictures -
- Get pictures done for rest of area hosts -
- Discuss: how should reimbursements for hackerspace projects work? -
- leader board of existing member points - publically viewable -
- Think about charging more for manual payments to offset the work. -
- Think about safe for soda fund. -
- Trademark PS1 -
- Think about putting a hint about member points when people leave for financial reasons -
Trello To Do
- Equipment loan agreement -
- tool care area host - applications and choose host -
  - done
- Spend up to $100 on fire extinguisher mounting stuff -
  - jaku slacking off
- Sue the old landlord -
  - no progress
- Non-paypal people tracked correctly in Zoho? -
  - no progress
- Fix join page "for other people" information -
  - eric updated a little bit, but still needs more work
- Anna's reimbursements for 2013 -
  - steve working on it
- Paper towels out -
  - bry is ordering it
Trello Doing
- beagle bone
  - its been 30 days since we turned in revised paperwork, steve is following up with drew
- Work out meetup theft -
  - no progress
- Limited amount cards with names for area hosts, up to their budget limits -
  - no progress
- fix address on liability waiver, other problems with liability waiver -
  - no progress
- Justin Conroy dues -
  - he paid eric- eric is paypalling it to steve
- Solving the "I need to give steve this receipt, but where is he?" issue -
  - scanner is on the fritz
- Contact Insurer about additional insured for landlord -
- Flourish wrapup paperwork for donation from Flourish 2013 -
  - no progress
- Liability Insurance review with Goldstein et. al -
  - ed sent his questions
- Get building electrical systems to a good state -
  - will be moved to another list
- Corporate Filings -
  - depending on audit
Trello Financials
- Get accounting software and use it -
  - ongoing
- Get paypal transactions into QB -
  - all 2013 transactions are in, bry is looking for a way to automatize it
- Categorize historical transactions in QB -
- Audit status/ Status of repayments / New historical books -
- Create 2014 budget -
  - bry and farkas working on it
Trello Done
- review and sign comcast contract -
- Oddly timed ComEd payment -
  - was fine, just due in early january, usually tony gets it to us much later
- Talk to chris knight about employee -
  - eric talked to him
- Categorize 2013 transactions in QB -
  - there were six different transactions that bry couldnt categorize

votes

Membership Report

full members: 96
starving hackers: 192
friend: 1
total: 289

Meeting end: ?? pm

@@ Line 18: / Line 18: @@
 *Farkas
 *Adam
-*
+*Ed
 '''Other Members'''
@@ Line 50: / Line 50: @@
 ==== Minutes ====
+* We have no mail
+* Steve went over financial report
+* we reimbursed drew for beagle bone and anna for supplies for electronics
+* no new member leaving reports
+* nothing in complaints at
+* Trello Ideas
+** Fix Amazon Payments -
+** Update Safe Space Agreement draft considering our comments and revision ideas -
+** follow up with Eric the grant writer? -
+** print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
+** Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
+** Acting on 501c3 -
+** Set up a paid job board. -
+** make a trello archiver (if we end up using this) -
+** Maybe get our money back from Chuhak and Tecson? -
+** audit ps1 member list and remove non-members from the list. -
+** post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
+** safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
+** Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
+** inventory and ownership status of old landlord's stuff left on our side. -
+** Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
+** Address corporations using us as a cheap tool shop for their employees -
+** Macro in zoho to tell people they have points. -
+** Reimbursement forms? -
+** Training for how the law currently affects nonprofits for new boards? -
+** Audit shelf registry to affirm full member status -
+** 2 more picture frames for area host pictures -
+** Get pictures done for rest of area hosts -
+** Discuss: how should reimbursements for hackerspace projects work? -
+** leader board of existing member points - publically viewable -
+** Think about charging more for manual payments to offset the work. -
+** Think about safe for soda fund. -
+** Trademark PS1 -
+** Think about putting a hint about member points when people leave for financial reasons -
+* Trello To Do
+** Equipment loan agreement -
+** tool care area host - applications and choose host -
+***done
+** Spend up to $100 on fire extinguisher mounting stuff -
+***jaku slacking off
+** Sue the old landlord -
+***no progress
+** Non-paypal people tracked correctly in Zoho? -
+***no progress
+** Fix join page "for other people" information -
+*** eric updated a little bit, but still needs more work
+** Anna's reimbursements for 2013 -
+*** steve working on it
+** Paper towels out -
+*** bry is ordering it
+* Trello Doing
+** beagle bone
+*** its been 30 days since we turned in revised paperwork, steve is following up with drew
+** Work out meetup theft -
+*** no progress
+** Limited amount cards with names for area hosts, up to their budget limits -
+*** no progress
+** fix address on liability waiver, other problems with liability waiver -
+*** no progress
+** Justin Conroy dues -
+*** he paid eric- eric is paypalling it to steve
+** Solving the "I need to give steve this receipt, but where is he?" issue -
+***scanner is on the fritz
+** Contact Insurer about additional insured for landlord -
+** Flourish wrapup paperwork for donation from Flourish 2013 -
+***no progress
+** Liability Insurance review with Goldstein et. al -
+*** ed sent his questions
+** Get building electrical systems to a good state -
+*** will be moved to another list
+** Corporate Filings -
+***depending on audit
+* Trello Financials
+** Get accounting software and use it -
+*** ongoing
+** Get paypal transactions into QB -
+*** all 2013 transactions are in, bry is looking for a way to automatize it
+** Categorize historical transactions in QB -
+** Audit status/ Status of repayments / New historical books -
+** Create 2014 budget -
+*** bry and farkas working on it
+* Trello Done
+** review and sign comcast contract -
+** Oddly timed ComEd payment -
+***was fine, just due in early january, usually tony gets it to us much later
+** Talk to chris knight about employee -
+***eric talked to him
+** Categorize 2013 transactions in QB -
+*** there were six different transactions that bry couldnt categorize
 ==votes==