Board Meeting Notes 2025-03-04: Difference between revisions

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 == Attendance ==
 * Board Members
-**
+**James
+**Ian
+**Nick
+**Lindsay
+**Uwe
+**Eric
 * Other Members
-**
+**Andrew Masek
+**Andrew Wingate
+**Ron Olson
+**Carl Karsten
+**Jennie Plasterer
 == Agenda ==
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 === New Business ===
-*PR Officer
+*Uwe asks for a Scholarship update
+**Claire has a demographic questionnaire that she wants Shauen to look over
+**Uwe wants to give out new scholarships now
+**Ian will ask Claire to give the board an update
+*Nick wants to appoint a PR Officer
 **Nick recommends Ilya Moskvin for PR Officer, with Andrew Masek as Social Media Volunteer
+**Board votes, and it passes
+*Sky wants to talk about stuff
+**Bitwarden is fixed, which is excellent
+**Surveymonkey is expired, which is excellent (because we don't use it anymore)
+**Sky was contacted by an alternative energy provider
+***We use AEP energy for electric, and Constellation energy for Gas
+***Constellation told us there will be a price hike soon
+***We could sign a rate-lock contract for ~4 years
+***These contracts are no-to-low-risk, meaning no or low ETF if we want to back out.
+***The upside is impossible to calculate, because we do not know what the market will do over the course of this contract
+***She wants to know if the board wants her to continue to pursue this.
+*Ian scheduled an inspection for this Friday 3/7 at 11am.
+**Hopefully it won't snow
+**We will discuss our next conversation with the landlord at the next board meeting, once we have the inspection report + the inspection report.
 *Andrew Wingate has been working on grant writing.
-**
+**He has been working on a $300k grant application
+**It is a significant time investment
+**He would like to be paid $1,250 to finish this grant proposal.
+**Uwe asks whether we have precedent for our ability to pay members to do stuff
+***James says we do, citing electricians as an example
+**The board discusses the details of the grant, which are documented elsewhere
+**The board votes to pay him upon submission of the grant.
+*Ian would like to raise a thing that Ben Tiefeld would like him to raise.
+**Ben Tiefeld wants to direct donations towards specific areas / equipment budgets
+***Treasury says this is hard and creates a lot of work for them.
+***The whole room goes back and forth on whether this is desirable, possible, legal or excellent.
+***We can do this case-by-case
+**Ben has also floated the idea of moving to a 'more traditional non-profit accounting system'
+***No one seems to have any idea exactly what this entails
-*Sky has a thing
+*Andrew Wingate asks for the authority to conduct business on behalf of the organization in order to submit parts of this grant
-**
+**Joe says this is a clear violation of the membership agreement and a bad idea.
+**Uwe wants to know about this in advance going forward.
+**The board agrees that would have been excellent, and this is fine for now.
 === Old Business ===
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 == Votes ==
 *The board votes to appoint Ilya Moskvin as PR Officer, and Andrew Masek as a Social Media volunteer, both with W.I.L.D. status.
-**For:
+**For: 6
-**Against:
+**Against: 0
-**Abstain:
+**Abstain: 0
+*The board votes to pay Andrew Wingate $1,250, to be paid upon submission of the Tech Incubator grant.
+**For: 4
+**Against: 0
+**Abstain: 2
+*The board votes to authorize Andrew Wingate to conduct business on behalf of PS:1 for the purposes of the Tech Incubator grant.
+**For: 5
+**Against: 0
+**Abstain: 1
 [[Category:Board_Meetings]]
 [[Category:2025 Board Meetings]]