PEX User Guide: Difference between revisions
From Pumping Station One
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*The PEX app | *The PEX app | ||
**It’s great. And it is the only way to submit receipts that we accept. Why? Because hunting receipts through 6 different channels is miserable and we don’t want to do it. Download it immediately, please. | **It’s great. And it is the only way to submit receipts that we accept. Why? Because hunting receipts through 6 different channels is miserable and we don’t want to do it. Download it immediately, please. | ||
*Receipts | *Receipts | ||
**All receipts must be attached to expenses via the PEX app. | **All receipts must be attached to expenses via the PEX app. Like this: [[PEX]] | ||
***If they are not attached within 2 weeks of the purchase, we may deactivate your card until you are up-to-date with your receipts | ***If they are not attached within 2 weeks of the purchase, we may deactivate your card until you are up-to-date with your receipts | ||
***If we see suspicious activity we may discontinue your account at any time and ask you for more information, and if it is not provided, we may never reactivate your card. | ***If we see suspicious activity we may discontinue your account at any time and ask you for more information, and if it is not provided, we may never reactivate your card. | ||
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**We keep PEX cards roughly balanced at $500. | **We keep PEX cards roughly balanced at $500. | ||
***This is done manually, on a roughly weekly basis, so if you are spending a lot in a short period of time, you may run into a depleted account problem. | ***This is done manually, on a roughly weekly basis, so if you are spending a lot in a short period of time, you may run into a depleted account problem. | ||
***If you are intending to make a large purchase or a series of purchases, please send us an email | ***If you are intending to make a large purchase or a series of purchases, please send us an email many days in advance and we can boost your account. **Tell us how much, why, and when you intend to spend it. If we see it sitting in your account with mold growing on it, we will remove it. | ||
If you have a reason why you would like a resting balance of more than 500, let us know and we will ^^^consider^^^ it. | If you have a reason why you would like a resting balance of more than 500, let us know and we will ^^^consider^^^ it. | ||
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**It happens. We’d rather it didn’t, but it does. Please keep an eye out when making purchases to avoid this. | **It happens. We’d rather it didn’t, but it does. Please keep an eye out when making purchases to avoid this. | ||
**Should it happen, let us know as soon as you know. Otherwise, we will reach out to you about it and figure out a reimbursement method, typically Chase Quickpay or Paypal. We might turn off your PEXcard if we are concerned you’ve gone rogue | **Should it happen, let us know as soon as you know. Otherwise, we will reach out to you about it and figure out a reimbursement method, typically Chase Quickpay or Paypal. We might turn off your PEXcard if we are concerned you’ve gone rogue. | ||
*Accidental PEX Charges on personal card | *Accidental PEX Charges on personal card | ||
**This is handled the same as other reimbursements. | **This is handled the same as other reimbursements. | ||
