Board Meeting Notes 2020-01-07: Difference between revisions
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** Paul OCampo | |||
** Molly Adamski | |||
** Max Rashes | |||
** David Earle | |||
* Other Members | * Other Members | ||
** Andrew C | |||
** Aaron | |||
** Andrew M | |||
** Alex B | |||
== Agenda == | == Agenda == | ||
| Line 25: | Line 33: | ||
* Old business | * Old business | ||
== Minutes | === Minutes and Agenda Approval === | ||
* Minutes approved 3:0:1 | |||
* Consent Agenda - None | |||
=== Committee Reports === | === Committee Reports === | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
* General Ops | |||
** Did a Red Tickets Blitz | |||
** Starting to work on Catwalk | |||
*** Earle - Its sagging - Ops team to Investigate | |||
*** Brian’s dad found it | |||
** Budget is over, to discuss later | |||
*** Andrew C - Lighting may be the thing to drop - General area only has consumables to reallocate it over to ops team | |||
*** Andrew M - Started evaluating the lights, but came to do we want a 5 year savings or a quick fix. | |||
*** Ops goal to cut a couple grand | |||
* MMT | * MMT | ||
** Scholarships | ** Scholarships | ||
** Staffing Report | ** Staffing Report | ||
*** Andrew C interested in being a Team Lead | |||
*** Two other applicants to the team in general | |||
*** Vote to make Andrew C Team Lead - 4:0:0 | |||
* DRC | |||
** Working on a few cases | |||
** Team to be the same break down of board members to not accurate | |||
** to wait till election to decide | |||
=== Mail === | === Mail === | ||
* We were approved for a loan | |||
=== Financial Report === | === Financial Report === | ||
* NO Treasurer, Max to get these values. | |||
* '''Chase Checking:''' | * '''Chase Checking:''' | ||
* '''Chase Savings:''' | * '''Chase Savings:''' | ||
| Line 48: | Line 73: | ||
=== Membership Report === | === Membership Report === | ||
* '''Number of Members:''' | * '''Number of Members: 547''' | ||
* '''Quorum:''' | * '''Quorum: 54''' | ||
=== Review the PayPal and banking transactions === | === Review the PayPal and banking transactions === | ||
* None | |||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
* Email should be sent to Members after they leave | |||
* Will receive feedback in the future | |||
* Go to president email | |||
=== Freshdesk === | === Freshdesk === | ||
* Shoutout to Carl and Jennie for Killing 100s of tickets! | |||
=== Old Business === | |||
* WA/Stripe Issue - Unresolved | |||
** Two month people didn’t get recurring payments | |||
** Molly made a way to track these issues | |||
* Technology Team Review - outline complete, need board approval and to prepare application form | |||
** Pushed to Next Meeting | |||
* New Small Metals area host needed | |||
** Alex asked for a list of duties from Aushra | |||
** Alex to post it on the google groups asking for applicants | |||
=== New Business === | === New Business === | ||
* STAX-1 sales tax exemption application status | * STAX-1 sales tax exemption application status | ||
** Was applied for in 2017, we are not qualified for this | |||
* Tax status | * Tax status | ||
** In the mail from last year | |||
** Jennie and Carl have this years in progress | |||
** Accountant named Mike Riggs | |||
* Treasurer plans / QuickBooks status | |||
* Budget Review | * Budget Review | ||
** David Earle to be the point person on the Budget | |||
** Action Items - per Slack and Email | ** Action Items - per Slack and Email | ||
** Discrepancies | |||
*** We projected fewer members which led to it looking lower | |||
*** We also have more volunteers | |||
*** Earle to look at it | |||
** Area Budgets Review | ** Area Budgets Review | ||
** Fiscal Big Picture Review | ** Fiscal Big Picture Review | ||
* | * Board communication and scheduling - decide what platform(s) we will use to discuss issues | ||
** Slack to be used as main source of communication | |||
** Molly to send out scheduling list for us to know when we are all free | |||
* Officers expectations | |||
** Some officers not interested in slack, we want to harden communication channels | |||
** to be discussed at another meeting | |||
* What do the cleaners do? - Earle | |||
** Andrew C, sweeping/toilets/tables. Board should meet with them | |||
* Volunteer appreciation party planning | |||
** Volunteers to go to Metropolis Brewing, late Jan-Early Feb. Broad all volunteers. | |||
* Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page) | * Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page) | ||
** Sponsored projects policy rather than moving to an area? | |||
** Andrew C - I have never seen a ticket for this | |||
** To have a discussion with all this - Max | |||
* Schedule budget overview meeting | * Schedule budget overview meeting | ||
== | == Votes == | ||
== | == Action Items == | ||
* Earle | |||
** Owns Budget, to be in votable state by Next board meeting | |||
*Molly | |||
** Email out schedule | |||
** Sharing folder about the stripe discrepancies | |||
* Sky | |||
** Email setup for David | |||
** David to get on Freshdesk/Wild Apricot | |||
* Max | |||
** update treasury info in the minutes | |||
** Power racing series follow | |||
* Paul | |||
** Contact cleaning staff to decide what we want | |||
** Notify new Authorizers | |||
