Board Meeting Notes 2016-05-17: Difference between revisions

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 == Attendance ==
 * Board Members
-**
+** Justin
+** Lyn
+** Jennie
+** Dave
+** Michael
+** Brian
+** Simon
 * Other Members
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 ** Loaned equipment agreement, process and form.
 **Offsite backup and redundant access for critical systems and information.
+**
 * Old business
 ** Area Host followup
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 === Consent Agenda ===
+* Unanimously approved
+=== Committee Reports ===
+* Space planning committee has been quiet
+** Would be good to do a vote on layout soon, since we'll be occupying the new space soon.
-=== Committee Reports ===
+* Safety committee is meeting tonight
+** Michael has a list of items to address
+** Heating contractors came today to look at ACs
+** Gave quote to replace two units
+** Tony is in the process of moving out
+* Bylaw committee
+** Finished reviewing current bylaws and lawyer version
 Reports from [[Committees]]
 === Mail ===
+* Endorsement from insurance company for increase in coverage to $122,000
 === Financial Report ===
-* '''Chase Checking:'''
+* '''Chase Checking:''' $46,920.84
-* '''Chase Savings:'''
+* '''Chase Savings:''' $73,649.48
-* '''PEX:'''
+* '''PEX:''' $13,007.49
-* '''PayPal:'''
+* '''PayPal:''' $15,736.90
 === Membership Report ===
-* '''Starving Hackers:'''
+* '''Starving Hackers:''' 292
-* '''Full Members:'''
+* '''Full Members:''' 115
-* '''Total Members:'''
+* '''Total Members:''' 407
-* '''Quorum:'''
+* '''Quorum:'''39
+===Transaction Check===
+* Receipts from area hosts are coming in
 === Member Leaving Reason Reports ===
+* Never took advantage of membership, waiting to have a project to rejoin
+* Just moved away, hopes to return
+* Too much traffic getting here, not visiting enough
+* Not using the membership, canceled until have a project
 === RT ===
+* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4700 Lyn requested member point]
+* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4640 Ray requested member point for laser]
+* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4647 Request for point for Josh]
+** All three member points are approved unanimously
+** Dave will award member points
+** We are right on budget for awarding member points
+* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4659 Transfer member points]
+** Dave will handle this
+* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4630 Pagely is still billing Derek's debit card]
+** Justing & Dave will work on resolving
 === New Business ===
+* New insurance update
+** Vote to increase spend on insurance by $151 to $682 annually - passes unanimously
+** Current coverage is up to 415 members
+*CTO update
+** Dave has been able to work with the PS1 auth data, moving forward on linking to member database
+** Dave will work on Paypal integration this week
+*** Double Union in SF has a system called Aroo - open source etc.
+* Lease
+** Justin reviewed
+** Will sign and send to Eric / Tony
+** Michael volunteered to be our point of contact after lease is signed
+* Loaned equipment agreement, process and form.
+** Michael has some examples
+** Tabled for a future meeting
+*Offsite backup and redundant access for critical systems and information.
+** Dave takes occasional snapshots of ps1 auth, rt, wiki, member database
+** These are all backed up nightly on local machine
+** Occasional offsite backups happen
+** Current focus is member management work, will try to work on both in parallel
+** Will mention in passing at member meeting tonight
+* Cleaning service
+** Brian talked to cleaners, they suggest more frequent cleaning
+** Brian will look into getting a quote for cleaning for more space, more frequently
+* Taxes
+** Accountant is preparing 990 forms for the past three years
+** Having some issues with having forms delivered  to us for signatures
+** Federal filing is in progress
+** State filing is held-up, need to register with the state
+** IL due in June
+** Having some issues with having forms delivered  to us for signatures
+* President's absence
+** Justin will be gone the next two Tuesdays, back June 1
+=== Old business ===
+* Area Host Agreement:
+** Change line about authorization policy: You are expected to know the authorization policy and follow it
+** Insurance side note about coverage for guests using machines (in line with the authorization policy):
+*** If they are a volunteer, unpaid, doing work for the benefit of PS1 then they are covered by our insurance. If they are paid, then they may not be.
+** Include some of the elements from the version 1.0 document about our support / responsibility to area hosts
+*Privacy/HR policy and access control.
+** e.g. clarity about how security cameras at entrances work, how long they keep recordings for
+** Michael to find privacy policies
+*Legal advice requests, ADA and business license.
+** Space committee asked for legal guidance about ADA & business license question
+** Michael talked to Alderman, looking for business resource council etc.
+*** Michael will contact North River Development Committee and continue to followup
+*Current status of rent payments.
+** Justin will follow up with Dan about overpayments
+** We will see that the ach payments are correct for the first time at the end of this month
+*Abbey electrical billing
+** Tony has an invoice
+** Tony told Michael he would take care of it before he leaves the space
+* Member on-boarding committee.
+** Tabling for the time being
+** Adriana is creating a "disorientation" for new members
-=== Old Business ===
 == Votes ==