Board Meeting Notes 2016-04-05: Difference between revisions
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** | **Justin Conroy | ||
** Lyn Cole | |||
** Michael Skilton | |||
** Simon Pyle | |||
* Other Members | * Other Members | ||
| Line 24: | Line 27: | ||
* Check RT queue | * Check RT queue | ||
* New business | * New business | ||
** Lease | |||
* Old business | * Old business | ||
| Line 29: | Line 33: | ||
=== Discussion on previous minutes === | === Discussion on previous minutes === | ||
* N/A | |||
* Previous meeting minutes approved unaninmously | |||
=== Consent Agenda === | === Consent Agenda === | ||
| Line 35: | Line 40: | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
====Space Committee==== | |||
* Working on three proposals | |||
** Considering wall moves | |||
* Not recommending adding new area hosts | |||
* Everett meeting with Maria to make changes | |||
* Three plans to be presented by end of March to membership | |||
* Currently ~$15,000 cost for buildout | |||
* How will the vote to run? | |||
** Ranked choice voting, two rounds, or something else | |||
* Suggestions: longer than a week for review of plans | |||
====Safety Committee=== | |||
* Waiting for a lease date | |||
* "Landlord works addendum" - items we need the landlord to fix | |||
** Needs to be updated in current lease draft | |||
====Bylaws Committee==== | |||
* Formed but not yet met | |||
=== Mail === | === Mail === | ||
* Letter from the IRS | |||
** '''We got 501(c)3 status!''' Thanks to everybody who worked towards making this happen. | |||
* Returned check from Adams Refrigeration | |||
** Justin to write a new check to Adams Refrigeration | |||
=== Financial Report === | === Financial Report === | ||
* '''Chase Checking:''' | * '''Chase Checking:''' $48,412.35 | ||
* '''Chase Savings:''' | * '''Chase Savings:''' $73,644.66 | ||
* '''PEX:''' | * '''PEX:''' $1,727.12 | ||
* '''PayPal:''' | * '''PayPal:''' $2,537.24 | ||
* No transactions in quickbooks other than Paypal since the last meeting | |||
=== Membership Report === | === Membership Report === | ||
* '''Starving Hackers:''' | * '''Starving Hackers:''' 271 | ||
* '''Full Members:''' | * '''Full Members:''' 112 | ||
* '''Total Members:''' | * '''Total Members:''' 383 | ||
* '''Quorum:''' | * '''Quorum:''' 38 | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
(Covers past 4 weeks) | |||
* Didn't take advantage of the space, didn't have a project | |||
* Negativity towards people who are not authorized on equipment | |||
* Live in Libertyville, drive was difficult; difficult to get trained on laser & makerbot | |||
* Moved away | |||
* Too busy | |||
* Didn't have need for tools, would have liked to have more table workspace | |||
* Moving to Evanston, saving money | |||
* Lives far away. ID check was annoying - took 4 trips. Too many places to check for authorization information. | |||
* Didn't visit often enough, not enough free time | |||
* Can we share member leaving reports in a way outside of the meeting? | |||
=== RT === | === RT === | ||
=====Member Point Requests==== | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4405 4405] Ryan requests points for 3 blog posts and office hours with 7 attendees | |||
** Vote to grant 4 points | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4397 4397]] Jesse requests member points | |||
** 2 points | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4362 4362]] Anna requests point for Jason | |||
** 1 point | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4361 4361]] Ray requests point for laser authorization | |||
** 1 point | |||
* Vote for all member points passes unanimously | |||
* Side note: our budget for member point is 4 per meeting | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4407 4407]] Ryan requests spend 2 member points | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points | |||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 4354]] Spend request | |||
** Michael to handle spend requests | |||
Member spend point process: | |||
* Make a comment approving the point. Make a note in the ticket of whether you updated the member point balance on the member site. Add it to the Treasury queue, and Brian will handle it from there. | |||
** Michael to handle member point spend requests | |||
=== New Business === | === New Business === | ||
====ADA Compliance==== | |||
* Space planning committee has asked us to seek professional opinion about what ADA regulations we may need to comply with | |||
** Ask our current attorneys? | |||
** Maybe the landlords can | |||
** Justin to ask lawyers for an opinion on ADA compliance | |||
* Michael to talk to Jennie about donation forms | |||
====Open Suspended Payment Tickets==== | |||
* New status on member payment queue - for tickets that we need to followup on in the near future | |||
** Ask Dave to add a new status | |||
=== Old Business === | === Old Business === | ||
====Liability Coverage==== | |||
* Michael to share information about liability coverage to Director's Google Drive | |||
* We have about $77,850 of coverage | |||
* Michael has identified roughly $122,000 of assets based on wiki values and receipts | |||
* Rough guess of assets is $175,000 | |||
* Brian will contact insurance company to get a quote | |||
** Michael has a number of locks with similar keys | |||
* Ray to order business cards | |||
== Votes == | == Votes == | ||
Revision as of 19:24, 15 March 2016
[[Category:{{{YYYY}}} Board Meetings]]
| Board Meeting Minutes | ||
|---|---|---|
| << Board Meeting Notes 2016-03-15 | [[:Category:{{{YYYY}}} Board Meetings|{{{YYYY}}} Board Meetings]] | Board Meeting Notes 2016-04-13 >> |
Meeting Start:
Attendance
- Board Members
- Justin Conroy
- Lyn Cole
- Michael Skilton
- Simon Pyle
- Other Members
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Lease
- Old business
Minutes
Discussion on previous minutes
- N/A
- Previous meeting minutes approved unaninmously
Consent Agenda
Committee Reports
Reports from Committees
Space Committee
- Working on three proposals
- Considering wall moves
- Not recommending adding new area hosts
- Everett meeting with Maria to make changes
- Three plans to be presented by end of March to membership
- Currently ~$15,000 cost for buildout
- How will the vote to run?
- Ranked choice voting, two rounds, or something else
- Suggestions: longer than a week for review of plans
=Safety Committee
- Waiting for a lease date
- "Landlord works addendum" - items we need the landlord to fix
- Needs to be updated in current lease draft
Bylaws Committee
- Formed but not yet met
- Letter from the IRS
- We got 501(c)3 status! Thanks to everybody who worked towards making this happen.
- Returned check from Adams Refrigeration
- Justin to write a new check to Adams Refrigeration
Financial Report
- Chase Checking: $48,412.35
- Chase Savings: $73,644.66
- PEX: $1,727.12
- PayPal: $2,537.24
- No transactions in quickbooks other than Paypal since the last meeting
Membership Report
- Starving Hackers: 271
- Full Members: 112
- Total Members: 383
- Quorum: 38
Member Leaving Reason Reports
(Covers past 4 weeks)
- Didn't take advantage of the space, didn't have a project
- Negativity towards people who are not authorized on equipment
- Live in Libertyville, drive was difficult; difficult to get trained on laser & makerbot
- Moved away
- Too busy
- Didn't have need for tools, would have liked to have more table workspace
- Moving to Evanston, saving money
- Lives far away. ID check was annoying - took 4 trips. Too many places to check for authorization information.
- Didn't visit often enough, not enough free time
- Can we share member leaving reports in a way outside of the meeting?
RT
=Member Point Requests
- [4405 Ryan requests points for 3 blog posts and office hours with 7 attendees
- Vote to grant 4 points
- [4397] Jesse requests member points
- 2 points
- [4362] Anna requests point for Jason
- 1 point
- [4361] Ray requests point for laser authorization
- 1 point
- Vote for all member points passes unanimously
- Side note: our budget for member point is 4 per meeting
- [4407] Ryan requests spend 2 member points
- [4385] Jason requests spend the rest of his points
- [4354] Spend request
- Michael to handle spend requests
Member spend point process:
- Make a comment approving the point. Make a note in the ticket of whether you updated the member point balance on the member site. Add it to the Treasury queue, and Brian will handle it from there.
- Michael to handle member point spend requests
New Business
ADA Compliance
- Space planning committee has asked us to seek professional opinion about what ADA regulations we may need to comply with
- Ask our current attorneys?
- Maybe the landlords can
- Justin to ask lawyers for an opinion on ADA compliance
- Michael to talk to Jennie about donation forms
Open Suspended Payment Tickets
- New status on member payment queue - for tickets that we need to followup on in the near future
- Ask Dave to add a new status
Old Business
Liability Coverage
- Michael to share information about liability coverage to Director's Google Drive
- We have about $77,850 of coverage
- Michael has identified roughly $122,000 of assets based on wiki values and receipts
- Rough guess of assets is $175,000
- Brian will contact insurance company to get a quote
- Michael has a number of locks with similar keys
- Ray to order business cards
