Board Meeting Notes 2016-02-16: Difference between revisions

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 * Old Todos:
 ** <span style="background:#00ff00">Justin will scan and email IRS letter to lawyers</span>
-** <span style="background:#ffffFF">Justin will contact area hosts with info about new donation box accounting approach</span>
+** Justin will write response to IRS
+** <span style="background:#FFFF00">Justin will contact area hosts with info about new donation box accounting approach</span>
+*** Jennie messaged area hosts
+*** Money is counted and now in the lockbox
+*** Andrew is going to try to put new keys
+*** Jennie to follow up with area hosts and collect keys
 ** <span style="background:#ffffFF">Justin will contact lawyers to see if they have any input on writing privacy policies</span>
+** to do
 ** <span style="background:#00ff00">Justin will notify new hot metals authorizer - ''done''</span>
 ** <span style="background:#00FF00">Justin will ask Dave to bounce incoming emails sent to invalid @pumpingstationone.org instead of sending them to info@ ''done''</span>
+*** Dave handled this, gets a response email
 ** 4221 - trygve wants to redeem point-
-*** <span style="background:#ffffFF">Justin to email to see if he wants to upgrade or a discount</span>
+*** <span style="background:#00FF00">Justin to email to see if he wants to upgrade or a discount</span>
-** <span style="background:#ffffFF">#4215 Justin will write Flying Broomstick and send a check</span>
+** <span style="background:#00FF00">#4215 Justin will write Flying Broomstick and send a check</span>
 ** <span style="background:#00FF00">Brian to email Jason to follow up on question about communication with lawyers in RT - ''done''</span>
 ** <span style="background:#00FF00">Brian will call epilog to find out if we owe them money - ''done''</span>
-** <span style="background:#ffffFF">Brian will take care of paying Smolk</span>
+** <span style="background:#FFFF00">Brian will take care of paying Smolk</span>
+*** There were two payments to Paul in Quickbooks
 ** <span style="background:#00FF00">Dave will handle 4183, 4179, 4219, 4186 member point tickets ''done, 1 pending response''</span>
-** <span style="background:#ffffFF">Ray will order new business cards</span>
+** <span style="background:#FFFF00">Ray will order new business cards</span>
-** <span style="background:#ffffFF">'''All Directors''' to to email Ray with the contact info you want on business cards</span>
+***
+** <span style="background:#FFFF00">'''All Directors''' to to email Ray with the contact info you want on business cards</span>
+*** Have Brian, Simon, Justin, Michael | Lyn sent the info
+***
 ** <span style="background:#00FF00">Lyn will take on increasing parties & fun events at the space 'ongoing and 1st one planned for 2/14/16'</span>
-** <span style="background:#FFFF00">Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''</span>
+** <span style="background:#00FF00">Michael will take on itemize new items since Feb 2015 and any new large equipment that we buy throughout the year - ''95% done''</span>
+*** Done & ongoing project
 ** <span style="background:#00FF00">Simon will write new email templates for member upgrade and welcome back - ''done''</span>
+*** Simon to add a downgrade template
+** Dave to scan IRS letter
 == Minutes ==
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 === Member Leaving Reason Reports ===
-Going back to Jan 24
+(Reports going back to January 24)
 * Moving away for a few months, hope to rejoin on return
 * Too busy, not using space often enough, not able to get certified on shopbot & lasercutter
@@ Line 140: / Line 155: @@
 * Not enough time to work on projects or visit
 ** Plan on returning when more free time
+* Leaving Chicago
+* Leaving town
+** Take Sam Reicks name off the shelf
+* Bought my own tools and not many projects right now
+* Live far away, don't use the space enough
+* Need more internal motivation to use the space
+* Traveling too much right now, use PS:One for wifi and social interactions, probably back in a month or so
+* Too busy to spend time in the shop
+* Not using my membership much
 * Multiple reasons:
-# Live far away
+** Live far away
-# Couldn't get authorized on Shopbot - didn't want to attend two classes
+** Couldn't get authorized on Shopbot - didn't want to attend two classes
-# Went to Milwaukee hackerspace instead
+** Went to Milwaukee hackerspace instead
 *** Feels like more people in Milwaukee
-# Suggest more security:
+**Suggest more security:
 *** Want the wifi more secured, separate subnets for public & private use
-# New member procedures
+** New member procedures
 *** Didn't want to come to different meetings
 *** Orientation felt redundant with Tuesday meeting
@@ Line 154: / Line 181: @@
 ***** Front wiki page isn't easy to navigate for new members
 ***** Form a committee to look at welcome process
-# Authorizations
+** Authorizations
 *** Want more times available for authorizations
-# Storage - would like more space
+** Storage - would like more space
 ** We could suggest storage spaces nearby
-# Dues
+** Dues
 ** Milwaukee is $40 / person
 === RT ===
+* 4291 - pay Flying Broomstick
+** Justin to pay Flying Broomstick
+* 4294 - Nomination for Trygve to earn a member point
+** Passes unaninimously
+** TODO
+* Simon spend
+** Dave will refund for Simon member point
+* 4242 - Ray member point request
+** 1 point for 5 members
+** 6 in favor, 1 abstain
+* 4085 -  Dave owes a member point
+* Dave will handle member point tickets
 === New Business ===
+==== Volunteer Liability====
+* Directors are covered, volunteers are not
+** Specifically area hosts & authorizers
+** Question for insurance agent - does our current coverage this?
+*** Michael's research suggests no
+** Justin will introduce Michael to Insurance agent
+** Michael will investigate getting coverage
+** Michael will look into options
+** Andrew has a recommendation - will send to Michael
+====Birthday Party budget====
+* $1200 budget for the whole year. Don't spend more than half.
+====Bylaws Revision====
+* Proposal: Create committee, recruit a chair, select board member to be liaison
+** Lawyers need to be involved and approve bylaws
+** Lyn will lead the search for a committee chair
+** Unanimous vote to approve creation of the committee
+** Justin will be the liaison between committee and lawyers
+**
 ====Welcome Committee====
+* Simon will start email thread
 === Old Business ===
 == Votes ==