Board Meeting Notes 2016-02-02: Difference between revisions

Browse history interactively

← Older edit Newer edit →

VisualWikitext

@@ Line 9: / Line 9: @@
 == Attendance ==
 * Board Members
-**
+** Justin
+** Jennie
+** Lyn
+** Michael
+** Ray
+** Simon
+** Brian
 * Other Members
@@ Line 37: / Line 42: @@
 === Discussion on previous minutes ===
+* Followup on discussion of last week's meeting
+** Brian to email Jason to follow up on question about communication with lawyers in RT
 === Consent Agenda ===
+** Unanimously passed
 === Committee Reports ===
@@ Line 44: / Line 52: @@
 Reports from [[Committees]]
 *Space Planning Committee
+** Reviewed the surveys to sort things into more and less viable options for the new space
+** Compared with the area host surveys
 * Safety Committee
+** No work until we get access to next door
+** Have a list of things to look at
+** Last news was that Dan wanted Tony out by April 1
+** Erik is our contact with Dan about the lease, Justin is contact for anything else
 === Mail ===
+* Patrick, Tony
+* Chase
+* Janet Dornhoff past member - Ray emailed to let her know she has something here
+* IRS
+** Need more information for determination of 1023 application / 501(c)3 status
+** Response should be submitted by February 23
+** Justin will scan and email to lawyers
 === Financial Report ===
-* '''Chase Checking:'''
+* '''Chase Checking:''' $33,007.40
-* '''Chase Savings:'''
+* '''Chase Savings:''' $73,642.17
-* '''PEX:'''
+* '''PEX:'''  $9,783.40
-* '''PayPal:'''
+* '''PayPal:''' $7,690.47
 === Membership Report ===
-* '''Starving Hackers:'''
+* '''Starving Hackers:''' 263
-* '''Full Members:'''
+* '''Full Members:''' 113
-* '''Total Members:'''
+* '''Total Members:'' '376
-* '''Quorum:'''
+* '''Quorum:'''38
+===Review Banking Transactions ===
+*Chase
+** Home Depot
+*** Cold Metals & Tool Cage
+** Account Maintenance Fee
+** Rent
+** Utilities
+** Insurance
+** Adobe CC
+*Paypal
+** Brad, Todd, Ray, Jason, Lyn, Jenny - member points
+**Zachary S. - full refund
+**Reimbursements
+*** Andy L
+*** Triano
+*** Anna Y
+** Andrew
 === Member Leaving Reason Reports ===
 *
 === RT ===
+* #4215 Justin will write Flying Broomstick and send a check
+** Still waiting for ACH to be fixed
+* 3536 - buy trash bags
+** put all expenditures into treasury queue
+* #3820 - all emails to invalid emails @pumpingstationone.org go to info@ and create rt tickets
+** Room agrees that these emails should bounce instead
+** Justin will ask Dave to fix this
+* 3803 - Insurance ticket outstanding todos
+** Itemize large equipment changes since Feb 2015
+*** Tig welder
+*** New planer
+*** New band saw
+*** Michael will itemize these items and any new large equipment that we buy throughout the year
+** Compare membership total from Feb 2015 to now to see if we need more liability.
+*** Number now is approximately the same
+*** We may need to increase once we get 400 members (need to doublecheck)
+** Get umbrella quote from Paul.
+* 3586 & 3463- new email template for full member upgrade (and downgrade) & welcome back email
+** How long are authorizations good for if people have left and returned?
+*** Good question for another day
+** Simon will write these emails
+*3393 - Need to create a privacy policy
+** Justin will contact lawyers
+** Would be helpful to look at other privacy policies
+** Should incorporate it into member agreement
+** Would have to be a member vote
+** Talk at a future meeting about creating a committee to work on this
+* 4082 - PS1 2015 Annual Financials - DRAFT
+** This is available for members to review behind the RT login
+** Still a draft - waiting on resolving a few things before closing out Q4
+** Need to close out Q4 by the end of the month
+* 3960 - Donation box accounting
+** Need to account for the cash
+** Anna has access to Electronics donation boxes
+** Nobody has access to CNC
+** Assume Ron has the key to his area
+** Kitchen has donation box
+** Justin will give guidance
+** New policy:
+*** Board will collect keys
+*** Board will have at least two people collect and count on a regular basis (once or twice a month to start)
+*** The amounts will get logged and added to area host budgets
+*** Justin will contact area hosts with info
+* 3288 - pay epilog for shipping epilog tube for repair
+** Brian will call epilog to find out if we owe them money
+* 4155 - Pay Smolk
+** Brian will take care of this
+* 4146 - Justin will pay Flying Broomstick
+* Member points
+** 4221 - trygve wants to redeem point- Justin to email to see if he wants to upgrade or a discount
+** 4219 - Jason wants to redeem two points - Dave will handle
+** 4186 - Ray requesting 1 point - unanimously approved -  Dave will handle
+** Dave will handle 4183, 4179
 === New Business ===
+* New Hot Metals Authorizer
+** Lauren Svedland is selected
+** Justin will notify
+* Respond to IRS
+** Covered as above
+* Order new business cards
+** Ray will order new business cards
+** Everyone to email Ray with the contact info you want on the business cards
+* Authorize spending to add more board members to the LastPass account
+** Simon wants access to LastPass to have access to votes@
+** Vote: Add one license to the LastPass for $24
+*** Pass unanimously
+** Vote: Authorize funding Last Pass site license for the next year
+*** Passes unanimously
+* Need to have gathering events again
+** Pi day, shop cleanups again, etc.
+** Lyn will take on increasing parties
 === Old Business ===
+*Bylaw committee
+** Table for next meeting
 == Votes ==