Board Meeting Notes 2015-06-09: Difference between revisions

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Meeting Start:  
Meeting Start: 7:07 PM


=== Attendance ===
=== Attendance ===
* Board Members
* Board Members
**  
** Derek
** Sevin
** Ryan
** Doorman Dave
** Ray
** Sheila
** Jenny


* Other Members
* Other Members
**  
** Carl
 
** Justin


=== Agenda ===
=== Agenda ===
Line 29: Line 35:


=== New Business ===
=== New Business ===
*


=== Old Business ===
=== Old Business ===
Line 36: Line 41:
** Chase
** Chase
*** Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
*** Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
** Waste Management and Comcast:
*** Farkas and Doorman Dave got in touch. No luck with Comcast. Dave will phone Comcast and Waste Management.
* Ray to get business cards for Board members, and "generic" PS:One cards.
* Ray to get business cards for Board members, and "generic" PS:One cards.
** Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
** Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
Line 46: Line 49:
* Insurance Review
* Insurance Review
** Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
** Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
** Cameras - Ryan spoke with insurance agent, waiting for agent to get approval from underwriters.
** Cameras - Ryan spoke with insurance agent, got approval from underwriters, just need to buy and install.
** New policies - Waiting for agent on how to proceed.
** Need to update waiver.
* Need to consider scheduling Area Host and Volunteer Authorizer review.  
* Need to consider scheduling Area Host and Volunteer Authorizer review.  
* Billing landlord for his share of electricity
* Billing landlord for his share of electricity
Line 52: Line 57:


=== Minutes ===
=== Minutes ===
*  
* Mail: Bank statements, Power Racing mail has been distributed.
* Membership report:
* Full members: 112
* Starving hackers: 291
* Total: 403
* Financial report given.
* Member leaving reason report (1):
** Moving out of region.
* RT
** 2905 - Air conditioner repair. Voted $750 for Justin to fix this. Loaded on his PEX card.
** 2601 - Reimburse Bry for birthday cake. She wants a check. Derek will write check tonight if Bry is here.
** 2900 - Invoice from cleaners. Derek set up payment for this.
** 2894 - 1 point to Jason for authorizing 5 people on laser.
** 2892 - Jesse spending 1 member point as dues reduction. Done.
** 2884 - 2 points for Doorman Dave - hosting TOOOL and blog post.
** 2880 - Mike Skilton spends 2 points as a dues reduction. Done.
* New Business
** Adding Sheila to PayPal.
* Old Business
** Account Delegation
*** Doorman Dave setting up LastPass for account credential storage. Funds voted for this.
** Emergency Lights
*** Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
** T-shirt swag
*** Samples made. Buying some for people going to Maker Faires.
** Insurance Review
*** Costco does not sell the security camera system in the store. Derek will order one. Doorman Dave will help with install.
*** Doorman Dave will take care of updating the liability waiver. Ryan will review it and send it to Dave.
 
Board meeting closed at: 7:40 PM


=== Votes ===
=== Votes ===
* Vote for $750 to fix air conditioner out of general funds. Approved unanimously.
* Vote for up to $100 for password management software for Board of Directors. Approved unanimously.
* Vote to purchase 10 shirts for Maker Faire. Approved unanimously.

Latest revision as of 18:40, 9 June 2015


Board Meeting Minutes
<< Board Meeting Notes 2015-06-02 2015 Board Meetings Board Meeting Notes 2015-06-16 >>

Meeting Start: 7:07 PM

Attendance

  • Board Members
    • Derek
    • Sevin
    • Ryan
    • Doorman Dave
    • Ray
    • Sheila
    • Jenny
  • Other Members
    • Carl
    • Justin

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check money@pumpingstationone.org
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review complaints@pumpingstationone.org
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

Old Business

  • Account delegation
    • Chase
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
    • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
  • Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
    • Looks like the firm may be interested.
    • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
  • Costco business membership
  • Insurance Review
    • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
    • Cameras - Ryan spoke with insurance agent, got approval from underwriters, just need to buy and install.
    • New policies - Waiting for agent on how to proceed.
    • Need to update waiver.
  • Need to consider scheduling Area Host and Volunteer Authorizer review.
  • Billing landlord for his share of electricity
    • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.

Minutes

  • Mail: Bank statements, Power Racing mail has been distributed.
  • Membership report:
  • Full members: 112
  • Starving hackers: 291
  • Total: 403
  • Financial report given.
  • Member leaving reason report (1):
    • Moving out of region.
  • RT
    • 2905 - Air conditioner repair. Voted $750 for Justin to fix this. Loaded on his PEX card.
    • 2601 - Reimburse Bry for birthday cake. She wants a check. Derek will write check tonight if Bry is here.
    • 2900 - Invoice from cleaners. Derek set up payment for this.
    • 2894 - 1 point to Jason for authorizing 5 people on laser.
    • 2892 - Jesse spending 1 member point as dues reduction. Done.
    • 2884 - 2 points for Doorman Dave - hosting TOOOL and blog post.
    • 2880 - Mike Skilton spends 2 points as a dues reduction. Done.
  • New Business
    • Adding Sheila to PayPal.
  • Old Business
    • Account Delegation
      • Doorman Dave setting up LastPass for account credential storage. Funds voted for this.
    • Emergency Lights
      • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
    • T-shirt swag
      • Samples made. Buying some for people going to Maker Faires.
    • Insurance Review
      • Costco does not sell the security camera system in the store. Derek will order one. Doorman Dave will help with install.
      • Doorman Dave will take care of updating the liability waiver. Ryan will review it and send it to Dave.

Board meeting closed at: 7:40 PM

Votes

  • Vote for $750 to fix air conditioner out of general funds. Approved unanimously.
  • Vote for up to $100 for password management software for Board of Directors. Approved unanimously.
  • Vote to purchase 10 shirts for Maker Faire. Approved unanimously.
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