Tidy Space Policy: Difference between revisions

Latest revision as of 18:22, 29 May 2025

Tidy Space Policy V3 (2024)

What is TidySpace?

The Tidy Space policy is designed to make the “space” in “hackerspace” easier for everyone to use. It introduces a visual system of marking and tagging to indicate when something is out of place, and gives people tools to help keep things orderly. It relies on participation from every member, but is administered by Deputies. It is, of course, to be executed alongside the Pumping Station: One Membership Agreement and the overarching rule: “be excellent to each other.”

It is strongly recommended that all personal property is labeled. It is much more likely your belongings can be returned to you if there is identifying information present. Pumping Station: One is not responsible for lost, damaged, or stolen personal property. (See Membership Agreement.) Leave items at your own risk.

Deputies

All Board Members, Area Hosts, and Volunteer Authorizers are Tidy Space Deputies. Additional persons can be deputized by an Area Host or Board Member.

Being Excellent

Be respectful of our communal space by not leaving your belongings out and potentially hindering others from making. Be respectful of the property of others and be gentle when moving what is not yours.

Green Ticket

What it is

We understand that not all projects can be completed in a single day. In that light we want to have a way to respectfully communicate the status and the day when an item may be removed. Green tickets are used as a formal request to procure an acceptable space for a limited time with a maximum of 72hrs. Green tickets can be renewed, unless red ticketed or otherwise informed. Requests for extended time may be granted by a deputy.

Red Ticket

What it is

Red Tickets are used to inform interested parties of the unacceptable state and the change in status of ticketed items. Upon ticketing, items must be removed within 72 hours (except as designated elsewhere in this policy) before being moved to Salvage. Only Deputies may move expired Red Tickets to Salvage.

Who can issue

Red tickets may be issued by any Deputy. Red Tickets will be placed on anything found in the space without a Green Ticket, in a No-Go Zone, or with an improperly filled or expired Green Ticket. Deputies will use good faith and common sense to differentiate trash from personal property when deciding whether to issue a Red Ticket.

Process

Both a physical Red Ticket and submission via the Red Ticket Machine are required for valid Red Tickets.

Red Ticket statuses will be posted to current official channels. Deputies are not required to contact via outside channels.

Salvage

What it is

Salvage is a clearly marked area dedicated to almost-trash. Anyone may remove anything from Salvage at any time.

What can be put in Salvage and who can put it there?

Deputies: Items with valid Red Tickets that have expired.
All members: Items you own.

Salvage Rules:

Do not bring items to PS1 specifically to put in Salvage.
Items must fit on the shelves.
Anyone may remove anything from Salvage at any time.

Personal Storage

Upon the expiration of storage rental, items are subject to the same policy as items in Temporary Storage.

Temporary Storage

Temporary Storage Areas are designated places for members to store Green Ticketed items. Typically these areas will be labeled.

No-Go Zones

What it is

A No-Go Zone is any designated space that cannot be used to store member projects. These include areas dedicated to storing PS:One equipment. When possible, No-Go Zones should be clearly marked, but a degree of common sense is assumed.

Types of No-Go Zones

Worktables - A Worktable is a surface to be used only for projects currently being worked on. Worktables must never be used to store projects not currently being worked on except those that qualify as “Standing Projects.”

Walkways - Walkways are specially marked areas which are kept free of obstructions so that individuals may pass through them unhindered.

Access Areas - An Access Area is floor space that must be kept clear to allow for access to tools, cabinets, toolboxes, or any other resource. These areas should be marked similarly to walkways, but a degree of common sense is assumed. Electrical panels, light switches, doors, etc.

What happens to things in a No-Go Zone?

Items in a No-Go Zone will be ticketed as normal, but the Red Ticket period will be 24 hours instead of 72 hours. If items cannot be easily moved to Temporary Storage, then they can be moved directly to Salvage/Trash at the discretion of any two Deputies. The Red Ticket Machine must still be used for notification and documentation.

Exceptions

Properly labeled Standing Projects are allowed to be left on Worktables, subject to the details below.

Standing Projects

If you need to leave a project for a short time (3 hour maximum) you are expected to put a note on your project with the time you are leaving and contact information. If 3 hours pass after that time, the item may be moved to Temporary Storage in the same manner of an untagged item. If a project is going to be left for longer than 3 hours, a Green Ticket should be written and the item should be stored properly, either in a personal locker/shelf or Temporary Storage.

Standing projects should be tagged by their owner with the following:

Name and contact information
Date and time the items are being left
Time of expected return
Explanation (examples: "wet paint", "home depot run", "dinner")

Make sure your tag is visible, legible, and securely attached to your items.

Moving Other People’s Projects

If you encounter what appears to be an abandoned project after looking for a Standing Project Note and verifying that the person is not at the space, proceed to move the project to Temporary Storage while keeping the following in mind:

Respecting other people's property is part of Being Excellent.
Move items to Temporary Storage if there is space available. If no space is available, move items out of the way and contact an Area Host to let them know about the items in question.

Special Interest Groups / Clubs

Any group of members that seek out dedicated space for supplies and tools for a common purpose (ie: photography, Power Racing, Cycle Station One) will go through the Area Host for permission, and can be exempted from the Tidy Space policy.

Links:

File:Green ticket front layout.pdf

File:Red ticket front layout.pdf

File:Ticket back layout.pdf

@@ Line 1: / Line 1: @@
-=TidySpace=
+{{Ambox|type=content|text=This page should not be edited without a membership vote. This policy was created by the [[Vote to Update Tidy Space Policy (2024)]] on 11/5/2024.}}
-==Limbo==
+==Tidy Space Policy V3 (2024)==
-There is only one limbo. It is one clearly designated area with shelving units, floor to top shelf. Limbo operates as a queue, as in “first in, first out”. Every item in limbo must have a date placed on it. Two weeks after being placed in limbo, an object is eligible for EJECTION from the space. When limbo is considered full, the items will be PURGED.
-==Lost and/or Found==
-Lost and/or Found (hereby known as LAF)  is one or more container of a reasonable size that clearly labeled “Lost and/or Found” or any variation thereof. Ideally there should be one in each distinct area of the space.
-Items in LAF are eligible for EJECTION after two weeks. LAF may be PURGED when full.
+===What is TidySpace?===
-Items in LAF should have a date placed on them.
+The Tidy Space policy is designed to make the “space” in “hackerspace” easier for everyone to use. It introduces a visual system of marking and tagging to indicate when something is out of place, and gives people tools to help keep things orderly. It relies on participation from every member, but is administered by Deputies. It is, of course, to be executed alongside the Pumping Station: One Membership Agreement and the overarching rule: “be excellent to each other.”
-Area hosts should attempt to regularly inspect the contents of the Lost and/or Found containers as there may be things or bits that are important to their respective area contained within.
+It is strongly recommended that all personal property is labeled. It is much more likely your belongings can be returned to you if there is identifying information present. Pumping Station: One is not responsible for lost, damaged, or stolen personal property. (See Membership Agreement.) Leave items at your own risk.
-If the item in question seems like someone’s personal belonging, email the private list with [found] in the subject. Describe the object or include a photo if you want. Obviously valuable objects (smart phones, ipods, laptops, purses, backpacks, etc.) should be placed in a safe location. Use discretion and always try to get items back to their respective owners.
+===Deputies===
+All Board Members, Area Hosts, and Volunteer Authorizers are Tidy Space Deputies.  Additional persons can be deputized by an Area Host or Board Member.
-==Clean Tables==
+===Being Excellent===
-To be respectful of the shared workspace, you should clean your workspace before leaving the space. If you have not cleaned your workspace (table, bench, whatever), the object(s) left on said workspace are then eligible for EVICTION into the Lost and/or Found or Limbo.
+Be respectful of our communal space by not leaving your belongings out and potentially hindering others from making. Be respectful of the property of others and be gentle when moving what is not yours.
-Eligibility rules:
+===Green Ticket===
-) Item(s) have been seen unlabeled and unattended on the same work surface for more than twelve (12) hours may be placed in Lost and/or Found or Limbo.
+====What it is====
+We understand that not all projects can be completed in a single day. In that light we want to have a way to respectfully communicate the status and the day  when an item may be removed. Green tickets are used as a formal request to procure an acceptable space for a limited time with a maximum of 72hrs. Green tickets can be renewed, unless red ticketed or otherwise informed. Requests for extended time may be granted by a deputy.
-) Item(s) have been seen unattended, but with a BLESS-THIS-MESS note attached for more than thirty-six (36) hours may be placed in Lost and/or Found or Limbo.
+===Red Ticket===
-) Item(s) that seem like a personal item that was forgotten by someone who may have recently left the building may be placed in Lost and/or Found.
+====What it is====
+Red Tickets are used to inform interested parties of the unacceptable state and the change in status of ticketed items. Upon ticketing, items must be removed within 72 hours (except as designated elsewhere in this policy) before being moved to Salvage. Only Deputies may move expired Red Tickets to Salvage.
-==Clean Floors==
+====Who can issue====
-In order to keep a clean and safe workspace, you will not leave unlabeled things on the floor. Leave a BLESS-THIS-MESS or a PARKING-PERMIT attached or it is immediately eligible for Limbo or Lost and/or Found.
+Red tickets may be issued by any Deputy.  Red Tickets will be placed on anything found in the space without a Green Ticket, in a No-Go Zone, or with an improperly filled or expired Green Ticket. Deputies will use good faith and common sense to differentiate trash from personal property when deciding whether to issue a Red Ticket.
+====Process====
+Both a physical Red Ticket and submission via the Red Ticket Machine are required for valid Red Tickets.
-==BLESS-THIS-MESS==
+Red Ticket statuses will be posted to current official channels. Deputies are not required to contact via outside channels.
-Write “Please bless this mess” on a sheet of paper along with your name, contact info, the date and time as well as any other relevant information.
-This note gives you a 36 hour window to return and clean up after yourself.
+===Salvage===
+====What it is====
+Salvage is a clearly marked area dedicated to almost-trash. Anyone may remove anything from Salvage at any time.
-==PARKING-PERMIT==
+====What can be put in Salvage and who can put it there?====
-If you have large material or a project that doesn’t fit in a personal locker or shelf easily, then apply for a parking permit with an Area Host, Director or Officer that is not you (in that order).
-Parking Permits will be valid for one month after it being issued or until the date specified. Whichever comes first.
+*Deputies: Items with valid Red Tickets that have expired.
+*All members: Items you own.
-Parking Permits are valid for placing things in non-member storage or in designated floor space. Items must be kept in containers when applicable and must not obstruct pathways or workspaces. Under special consideration, Parking Permits may be used for designating table space for long term project storage.
+====Salvage Rules:====
-Parking permits may be revoked at any time by a majority vote of a minimum of three board members and area hosts.
+*Do not bring items to PS1 specifically to put in Salvage.
+*Items must fit on the shelves.
+*Anyone may remove anything from Salvage at any time.
-Once a permit is revoked or expired, items must be dealt with within seven days or they will be subject to Limbo or Lost and/or Found. Owners will be notified at the beginning of the seven day period.
+===Personal Storage===
+Upon the expiration of storage rental, items are subject to the same policy as items in Temporary Storage.
-Q: What is on the form?
+===Temporary Storage===
+Temporary Storage Areas are designated places for members to store Green Ticketed items. Typically these areas will be labeled.
-A: The tag includes a brief description of the material covered, the maximum square footage taken up by the material, the name and contact information of the individual responsible for the material, the date the permit was issued and the name and signature of the issuer.
+===No-Go Zones===
-Q: Can they be renewed?
+====What it is====
+A No-Go Zone is any designated space that cannot be used to store member projects. These include areas dedicated to storing PS:One equipment. When possible, No-Go Zones should be clearly marked, but a degree of common sense is assumed.
-A: The renewal process is the same as getting a new one.
+====Types of No-Go Zones====
+Worktables - A Worktable is a surface to be used only for projects currently being worked on. Worktables must never be used to store projects not currently being worked on except those that qualify as “Standing Projects.”
-Q: Is there an appeal process if the permit is revoked?
+Walkways - Walkways are specially marked areas which are kept free of obstructions so that individuals may pass through them unhindered.
-A: The appeal process is the same as getting a new one.
+Access Areas - An Access Area is floor space that must be kept clear to allow for access to tools, cabinets, toolboxes, or any other resource. These areas should be marked similarly to walkways, but a degree of common sense is assumed. Electrical panels, light switches, doors, etc.
-==Parking Ticket==
+====What happens to things in a No-Go Zone?====
-There is no parking ticket. Just send a timestamped and photographed complaint to complaints@pumpingstationone.org
+Items in a No-Go Zone will be ticketed as normal, but the Red Ticket period will be 24 hours instead of 72 hours. If items cannot be easily moved to Temporary Storage, then they can be moved directly to Salvage/Trash at the discretion of any two Deputies. The Red Ticket Machine must still be used for notification and documentation.
-It is currently 2013 and most people have a phone that can take photographs and send email.
+====Exceptions====
+Properly labeled Standing Projects are allowed to be left on Worktables, subject to the details below.
-After emailing the complaint, the issue will be read and the problem will be appropriately dealt with.
+===Standing Projects===
+If you need to leave a project for a short time (3 hour maximum) you are expected to put a note on your project with the time you are leaving and contact information. If 3 hours pass after that time, the item may be moved to Temporary Storage in the same manner of an untagged item. If a project is going to be left for longer than 3 hours, a Green Ticket should be written and the item should be stored properly, either in a personal locker/shelf or Temporary Storage.
-==Rent-A-Table==
+Standing projects should be tagged by their owner with the following:
-Do none of these options suit you or your project? Can your project or materials not be disturbed due to fragility or complexity?
-You now have the option of RENTING A TABLE.
+*Name and contact information
+*Date and time the items are being left
+*Time of expected return
+*Explanation (examples: "wet paint", "home depot run", "dinner")
-This table will be officially and clearly designated as your personal workspace and will not be subject to Limbo and Lost and/or Found item eviction rules. Also, items that are not yours will be immediately subject to Limbo or Lost and/or Found eviction rules by you.
+Make sure your tag is visible, legible, and securely attached to your items.
-Q: How many tables will be up for rent?
+===Moving Other People’s Projects===
+If you encounter what appears to be an abandoned project after looking for a Standing Project Note and verifying that the person is not at the space, proceed to move the project to Temporary Storage while keeping the following in mind:
-A: Exactly four : One in the electronics area, one in the craft area, and two in the workshop.
+*Respecting other people's property is part of Being Excellent.
+*Move items to Temporary Storage if there is space available. If no space is available, move items out of the way and contact an Area Host to let them know about the items in question.
-Q: How much will the table cost me?
+===Special Interest Groups / Clubs===
+Any group of members that seek out dedicated space for supplies and tools for a common purpose (ie: photography, Power Racing, Cycle Station One) will go through the Area Host for permission, and can be exempted from the Tidy Space policy.
-A: A minimum of $100 per month, subject to board approval. Prices subject to change every month based on demand.
-Q: Minimum of $100? You mean they can cost more?
+Links:
-A: Prices will rise based solely on demand. Tables will be rented on a first come, first serve basis. There will be a waiting list. Table rental is renewable. Upon renewal, if the next person on the waiting list outbids you, you must give up the table to the next person.
+[[:File:Green ticket front layout.pdf]]
-==NOTES==
+[[:File:Red ticket front layout.pdf]]
-Most of this requires people to use common sense. It is very easy to follow. The purpose of these policies are to help settle conflicts about space usage by members.
-Anyone found to be not following the procedures in an unkind or malicious manner or abusing the leniency of these policies will be dealt with in an appropriate way.
+[[:File:Ticket back layout.pdf]]
-Anything that is found to pose a legitimate safety risk or obstruct walkways will be immediately subject to Limbo or Lost and/or Found EVICTION rules. BLESS-THIS-MESS or PARKING-PERMITs will not save you or your item(s).
+[[Category:Policy]]
-Items that pose SIGNIFICANT safety or health risks regardless of location will be responsibly disposed of immediately.
-Q: How will I know if an item should go into Limbo or Lost and/or Found? Where should I put this thing I found?
-A: Use your discretion. If it seems like it should belong in the area you found it (i.e. equipment or tools), put it in the Lost and/or Found. If it seems like someone’s personal belongings, put it in Lost and/or Found.
-==TERMS + DEFINITIONS==
-EJECTION:
-The process of physically removing the item from the hackerspace. Valid options include: breaking down the item into VALUABLE AND USABLE parts for the hackerspace, taken home, thrown out, recycled or given to another organization to recycle. Preferably the “most responsible” and reasonable option.
-PURGE:
-The process of EJECTING the oldest and largest items in Limbo or Lost and/or Found storage.
-Purging will remove either: A) up to two months of objects B) up to half of the objects. Whichever is smaller.
-EVICTION:
-The process of moving an item from common shared workspace into either Limbo or Lost and/or Found.
-FULL:
-When something needs to be moved around to put a new thing in, or it just seems full. Member’s discretion.