Board Meeting Notes 2025-11-18: Difference between revisions

Latest revision as of 19:26, 18 November 2025

Board Meeting Minutes
<< Board Meeting Notes 2025-11-04	2025 Board Meetings	Board Meeting Notes 2025-12-02 >>

Meeting Start:

Attendance

Board Members
- James
- Ian
- Nick
- Uwe
- Peter
- Donzell

Other Members

Agenda

Consent Agenda
Committee Reports
Read mail
Financial/membership report
Review the PayPal and banking transactions
Member leaving reason reports
Check Freshdesk queue
New business
Old business

Minutes

Discussion on previous minutes

Consent Agenda

Committee Reports

Reports from Committees

Mail

Financial Report

Chase Checking: 263,351.92
Chase Savings: 10,016.79
PEX:
PayPal:
Building Fund: $225,000
Contingency Fund: $40,000
- note that the Building and Contingency funds are within the bank accounts, not separate from them
Available for Votes:
- note that as of 9/2/2025, this is calculated as (Checking + Savings) - (Building Fund + Contingency Fund)
- note that due to the accelerated closing on the building 12/1, the board would not actually spend any money on votes right now

Membership Report

Number of Members: 717
Quorum: 72

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

Building purchase stuff
- Any update re: closing?
  - Carl to talk to Kevin tomorrow, will ask for quote of final expenses at closing, etc
  - We need to get info for the wire transfer several days in advance and set this up at the bank
- Property taxes
  - Previously folks have stated that this years taxes are paid, and next payment is $30k due in January - Nick says Cook County website says $15k due in December.
  - There is a bunch of disorganized discussion about this, but ultimately it is all meaningless until we see something from the title company
- Board vote to spend contingency fund
  - Vote passes
2026 Budget
- Locke sent an email to the board about the budget vote he is planning to run
  - It is a Q1 budget for area upkeep (no capital expenses) and an annual budget for admin/facility expenses
  - He has reached out to the area hosts 3 times via email and discord, if they do not respond they won't be part of this budget vote
  - Vote planned to run in the first week of December
  - Carl says that 0 budget would make things difficult, and suggests giving them a small amount if they don't answer
  - Books wants to include some club spending in this vote

Old Business

Votes

BoD votes to authorize spending the contingency fund created in the 2025 budget vote
- Vote passes unanimously
BoD votes to check the cameras 11/12 to find Wingates hoodie
- The vote fails

@@ Line 9: / Line 9: @@
 == Attendance ==
 * Board Members
-**
+**James
+**Ian
+**Nick
+**Uwe
+**Peter
+**Donzell
 * Other Members
@@ Line 39: / Line 44: @@
 === Financial Report ===
-* '''Chase Checking:'''
+* '''Chase Checking:''' 263,351.92
-* '''Chase Savings:'''
+* '''Chase Savings:''' 10,016.79
 * '''PEX:'''
 * '''PayPal:'''
-* '''Building Fund:'''
+* '''Building Fund:''' $225,000
-* '''Contingency Fund:'''
+* '''Contingency Fund:''' $40,000
 **''note that the Building and Contingency funds are within the bank accounts, not separate from them''
 * '''Available for Votes:'''
-**''note that as of 9/2/2025, this is calculated as (Checking + Savings) - (Building Fund + Contingency Fund)
+**''note that as of 9/2/2025, this is calculated as (Checking + Savings) - (Building Fund + Contingency Fund)''
+**''note that due to the accelerated closing on the building 12/1, the board would not actually spend any money on votes right now''
 === Membership Report ===
-* '''Number of Members:'''
+* '''Number of Members:''' 717
-* '''Quorum:'''
+* '''Quorum:''' 72
 === Freshdesk ===
@@ Line 60: / Line 66: @@
 === New Business ===
 *Building purchase stuff
-**Board vote to spend contingency fund
 **Any update re: closing?
+***Carl to talk to Kevin tomorrow, will ask for quote of final expenses at closing, etc
+***We need to get info for the wire transfer several days in advance and set this up at the bank
 **Property taxes
 ***Previously folks have stated that this years taxes are paid, and next payment is $30k due in January - Nick says Cook County website says $15k due in December.
+***There is a bunch of disorganized discussion about this, but ultimately it is all meaningless until we see something from the title company
+**Board vote to spend contingency fund
+***Vote passes
 *2026 Budget
+**Locke sent an email to the board about the budget vote he is planning to run
+***It is a Q1 budget for area upkeep (no capital expenses) and an annual budget for admin/facility expenses
+***He has reached out to the area hosts 3 times via email and discord, if they do not respond they won't be part of this budget vote
+***Vote planned to run in the first week of December
+***Carl says that 0 budget would make things difficult, and suggests giving them a small amount if they don't answer
+***Books wants to include some club spending in this vote
 === Old Business ===
@@ Line 71: / Line 86: @@
 == Votes ==
 *BoD votes to authorize spending the contingency fund created in the 2025 budget vote
-**
+**Vote passes unanimously
-*BoD votes to check the cameras 11/12 to find WIngates hoodie
+*BoD votes to check the cameras 11/12 to find Wingates hoodie
-**
+**The vote fails
 [[Category:Board_Meetings]]
 [[Category:2025 Board Meetings]]