Board Meeting Notes 2025-06-03: Difference between revisions

Latest revision as of 19:44, 3 June 2025

Board Meeting Minutes
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Meeting Start:

Attendance

Board Members
- James
- Lindsay
- Nick
- Donzell
- Uwe
- Peter
- Eric (remotely)

Other Members

Agenda

Consent Agenda
Committee Reports
Read mail
Financial/membership report
Review the PayPal and banking transactions
Member leaving reason reports
Check Freshdesk queue
New business
Old business

Minutes

Discussion on previous minutes

Consent Agenda

Committee Reports

Reports from Committees

Mail

Financial Report

Chase Checking: 71,388.65
Chase Savings: 100,009.25
PEX: 26,980.37
PayPal: 4,466.72
Building Fund 150,000
Contingency Fund 40,000
Total available 12,844.99
- note that the Building and Contingency funds are within the bank accounts, not separate from them

Membership Report

Number of Members: 702
Quorum: 71

Review the PayPal and banking transactions

Member Leaving Reason Reports

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

The meeting began in a closed session
Eric, Ian - building purchase negotiations
- Eric sent a counteroffer to Dan
  - He just got a notice back, that our contact is now Tony
  - He got a text from our attorney, that they countered 1.25 (our offer was 1.2)
  - Carl suggested offering a lower down payment, like 18%
  - The board is generally in favor of accepting the terms as offered
  - We will put together a member vote, targeting to begin voting 6/12 and close 6/17
Wingate, Lindsay, Carl - financial reporting
- Lindsay has put together a dashboard, consolidating information about our income and spending.
- It is generally excellent
- She says she can easily run it before every board meeting
- We discussed a discrepancy between Stripe income and Quickbooks income
  - This will be dug into later
- Carl has also put together a presentation
  - It say that after making a 250k down payment, we will have 84k left. (334k total at the end of may 2026)
- Wingate also has a graph to show us
  - It also says that we are basically trending OK - currently ~13k above the building + contingency funds
Books - WCARS field day
- Going to be an event at the end of June
- Anyone can do radio stuff which is cool
- PR should advertise this
Books - grant writing donations
- Books has secured funding, specifically to be used to write more grants with
  - Total of $2400 for 2 grants, with more available
- The biggest concern is the legal implications of paying members to write grants on an ongoing basis
  - We have paid members for certain tasks in one-off scenarios, but this would become part of our regular course of business
- Eric suggests looking into external consultants
- Locke does grant work professionally, can help oversee but does not want to write them.
- Wingate says that his grant has still not said no, they are still deciding.

Old Business

Votes

Vote to add Nick to the DRC, as Ian stepped down: Passes Vote to check the cameras for earlier today in electronics, due to soldering iron left on: Passes

@@ Line 12: / Line 12: @@
 **Lindsay
 **Nick
-**
+**Donzell
+**Uwe
+**Peter
+**Eric (remotely)
 * Other Members
@@ Line 66: / Line 69: @@
 === New Business ===
 *The meeting began in a closed session
-*Wingate, Lindsay, etc - financial reporting
 *Eric, Ian - building purchase negotiations
+**Eric sent a counteroffer to Dan
+***He just got a notice back, that our contact is now Tony
+***He got a text from our attorney, that they countered 1.25 (our offer was 1.2)
+***Carl suggested offering a lower down payment, like 18%
+***The board is generally in favor of accepting the terms as offered
+***We will put together a member vote, targeting to begin voting 6/12 and close 6/17
+*Wingate, Lindsay, Carl - financial reporting
+**Lindsay has put together a dashboard, consolidating information about our income and spending.
+**It is generally excellent
+**She says she can easily run it before every board meeting
+**We discussed a discrepancy between Stripe income and Quickbooks income
+***This will be dug into later
+**Carl has also put together a presentation
+***It say that after making a 250k down payment, we will have 84k left. (334k total at the end of may 2026)
+**Wingate also has a graph to show us
+***It also says that we are basically trending OK - currently ~13k above the building + contingency funds
 *Books - WCARS field day
+**Going to be an event at the end of June
+**Anyone can do radio stuff which is cool
+**PR should advertise this
 *Books - grant writing donations
+**Books has secured funding, specifically to be used to write more grants with
+***Total of $2400 for 2 grants, with more available
+**The biggest concern is the legal implications of paying members to write grants on an ongoing basis
+***We have paid members for certain tasks in one-off scenarios, but this would become part of our regular course of business
+**Eric suggests looking into external consultants
+**Locke does grant work professionally, can help oversee but does not want to write them.
+**Wingate says that his grant has still not said no, they are still deciding.
 === Old Business ===
 == Votes ==
+Vote to add Nick to the DRC, as Ian stepped down: Passes
+Vote to check the cameras for earlier today in electronics, due to soldering iron left on: Passes
 [[Category:Board_Meetings]]
 [[Category:2025 Board Meetings]]