Board Meeting Notes 2025-03-18: Difference between revisions

Latest revision as of 17:23, 15 April 2025

Board Meeting Minutes
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Meeting Start:

Attendance

Board Members
- Nick
- Uwe
- James
- Ian
- Lindsay
- Donzell
- Peter (arrived after closed session)
- Eric (arrived after closed session)

Other Members
- Jennie
- Sky
- Books
- Illya
- Maria
- Carl

Minutes

Discussion on previous minutes

Consent Agenda

Committee Reports

Reports from Committees

Mail

Financial Report

Chase Checking: 77,039.85
Chase Savings: 100,004.34
PEX: 15,863.06
PayPal: 5,243.73

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

New Business

The meeting began at 630 with another closed session to discuss yet another thing.
- This then became three more things.
The meeting reopened at 730
Board discussed MMT and scholarship stuff
- Ian says that Claire is still out of town, and will come to the next board meeting
- We should get the scholarships out soon, but perfect is the enemy of good enough.
- Ian will talk to Claire and we will figure out what we're doing.
- Uwe wants to pick 5 random people from 2024 who filled in every question with modicum of thought.
We got a letter from the Illinois Department of Revenue
- About 6 weeks ago, Nick and Jennie applied for a sales tax exemption which involved a whole bunch of forms.
- The IDOR wants more detail / corrections on two of those forms - the financial report, and the description of programs.
- Nick and the treasury team will work on this.
- It's very exciting that progress is being made on this. Everyone is excited.
The building inspection is back
- Eric thinks that the roof is the biggest concern
- The walls are damaged but stable
- Fixing the roof will stop further damage to the walls
- We will get some quotes from roofers
- There are many smaller issues in the inspection, but Eric recommends focusing on 1-2 big ticket items in negotiations.
- Ian will get quotes, and Eric will tell Dan to expect to hear from us soon.
- Eric will then make a verbal counter, we don't need to write a full counteroffer until we agree on terms.
- Eric will be in Taxes for 1-1.5 months, but will try to call in.
Sky has three things
- Last meeting she had stuff from constellation energy
  - Their prices change daily, so the logistics are complex
  - We will discuss this at the next board meeting
- She also wants Carl's server to stop beeping
  - It has been beeping since the beginning of time
  - This escalated quickly and everyone started yelling at eachother.
The WCARS is now a boosted club, and their host has WILD status, per the Club Oversight Committee
The board asks Sky to make a Discord role that mutes people.

Votes

@@ Line 9: / Line 9: @@
 == Attendance ==
 * Board Members
-**
+**Nick
+**Uwe
+**James
+**Ian
+**Lindsay
+**Donzell
+**Peter (arrived after closed session)
+**Eric (arrived after closed session)
 * Other Members
-**
+**Jennie
+**Sky
-== Agenda ==
+**Books
+**Illya
-* Consent Agenda
+**Maria
-* Committee Reports
+**Carl
-* Read mail
-* Financial/membership report
-* Review the PayPal and banking transactions
-* Member leaving reason reports
-* Check Freshdesk queue
-* New business
-* Old business
 == Minutes ==
@@ Line 39: / Line 39: @@
 === Financial Report ===
-* '''Chase Checking:'''
-* '''Chase Savings:'''
-* '''PEX:'''
-* '''PayPal:'''
-=== Membership Report ===
-* '''Number of Members:'''
-* '''Quorum:'''
-=== Review the PayPal and banking transactions ===
+* Chase Checking: 77,039.85
+* Chase Savings: 100,004.34
-=== Member Leaving Reason Reports ===
+* PEX: 15,863.06
+* PayPal: 5,243.73
 === Freshdesk ===
@@ Line 58: / Line 50: @@
 === New Business ===
+*The meeting began at 630 with another closed session to discuss yet another '''thing.'''
-=== Old Business ===
+**This then became three more '''things.'''
+*The meeting reopened at 730
+*Board discussed MMT and scholarship stuff
+**Ian says that Claire is still out of town, and will come to the next board meeting
+**We should get the scholarships out soon, but perfect is the enemy of good enough.
+**Ian will talk to Claire and we will figure out what we're doing.
+**Uwe wants to pick 5 random people from 2024 who filled in every question with modicum of thought.
+*We got a letter from the Illinois Department of Revenue
+**About 6 weeks ago, Nick and Jennie applied for a sales tax exemption which involved a whole bunch of forms.
+**The IDOR wants more detail / corrections on two of those forms - the financial report, and the description of programs.
+**Nick and the treasury team will work on this.
+**It's very exciting that progress is being made on this. Everyone is excited.
+*The building inspection is back
+**Eric thinks that the roof is the biggest concern
+**The walls are damaged but stable
+**Fixing the roof will stop further damage to the walls
+**We will get some quotes from roofers
+**There are many smaller issues in the inspection, but Eric recommends focusing on 1-2 big ticket items in negotiations.
+**Ian will get quotes, and Eric will tell Dan to expect to hear from us soon.
+**Eric will then make a verbal counter, we don't need to write a full counteroffer until we agree on terms.
+**Eric will be in Taxes for 1-1.5 months, but will try to call in.
+*Sky has three things
+**Last meeting she had stuff from constellation energy
+***Their prices change daily, so the logistics are complex
+***We will discuss this at the next board meeting
+**She also wants Carl's server to stop beeping
+***It has been beeping since the beginning of time
+***This escalated quickly and everyone started yelling at eachother.
+*The WCARS is now a boosted club, and their host has WILD status, per the Club Oversight Committee
+*The board asks Sky to make a Discord role that mutes people.
 == Votes ==