Club Policy: Difference between revisions
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This definition includes group activities not usually considered Club Events, like Small Metals Office Hours. The open-ended vagueness is intended so that Clubs have the freedom to grow and change, and not be constrained by bureaucratic definitions. Office Hours could become metal casting club, the Area Host could assign someone else to supervise it. When the area host leaves, the casting supervisor could become the new Area Host, and it could become office hours again. With a loose definition, none of this requires a new framework to think about the activity. | This definition includes group activities not usually considered Club Events, like Small Metals Office Hours. The open-ended vagueness is intended so that Clubs have the freedom to grow and change, and not be constrained by bureaucratic definitions. Office Hours could become metal casting club, the Area Host could assign someone else to supervise it. When the area host leaves, the casting supervisor could become the new Area Host, and it could become office hours again. With a loose definition, none of this requires a new framework to think about the activity. | ||
While most clubs don't require more than a space to meet, some clubs require designated space or funding. These are two | While most clubs don't require more than a space to meet, some clubs require designated space or funding. These are two special categories of clubs: Area Clubs and Boosted Clubs. | ||
=== What is an Area Club? === | === What is an Area Club? === | ||
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=== What is a Boosted Club? === | === What is a Boosted Club? === | ||
Clubs and Area Clubs are new names for existing practices. Boosted Clubs are a new framework invented in 2024 and established by vote in 2025. | Clubs and Area Clubs are new names for existing practices. [[Boosted Clubs]] are a new framework invented in 2024 and established by vote in 2025. | ||
[[Cycle station one|Cycle Station: One]], Renegade Recycling, and [[Power Racing Team]] are examples of Boosted Clubs. '''''Boosted Clubs''' are Clubs that receive more resources from Pumping Station: One, and meet higher expectations when it comes to participation, accountability, and transparency''. Boosted Clubs can be granted their own budget, and use reserved or designated space even if it is not assigned to an Area Host. The Host of a Boosted club may also be granted free membership. With permission, Boosted Clubs can use reserved or designated space within an Area Host's Area. They can also use space owned by Pumping Station: One that is not currently assigned to an Area Host. Boosted Clubs can be established by vote, but they can also be established by the | [[Cycle station one|Cycle Station: One]], Renegade Recycling, and [[Power Racing Team]] are examples of Boosted Clubs. '''''Boosted Clubs''' are Clubs that receive more resources from Pumping Station: One, and meet higher expectations when it comes to participation, accountability, and transparency''. Boosted Clubs can be granted their own budget, and use reserved or designated space even if it is not assigned to an Area Host. The Host of a Boosted club may also be granted free membership. With permission, Boosted Clubs can use reserved or designated space within an Area Host's Area. They can also use space owned by Pumping Station: One that is not currently assigned to an Area Host. Boosted Clubs can be established by vote, but they can also be established by the [[Committee for Club Oversight]]. They are expected to report their activity to the Committee to maintain their status as Boosted Clubs. | ||
If a Boosted Club fails to meet its reporting requirements or its participation levels fall below the expected baseline, it may loose its Boosted status and become a Club, and have the privileges rescinded. Boosted Clubs that demonstrate growing attendance and high participation may request more resources from the | If a Boosted Club fails to meet its reporting requirements or its participation levels fall below the expected baseline, it may loose its Boosted status and become a Club, and have the privileges rescinded. Boosted Clubs that demonstrate growing attendance and high participation may request more resources from the Committee. If a Boosted Club demonstrates continuous activity, high member participation, and good use of resources, it may be transformed into an Area by Board Vote. | ||
== Starting a Club == | == Starting a Club == | ||
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=== Boosted Club Hosts === | === Boosted Club Hosts === | ||
If your club is a Boosted Club, the Club Host is responsible for making sure events are properly scheduled. The Club Host is also responsible for keeping Minutes and submitting them to the | If your club is a Boosted Club, the Club Host is responsible for making sure events are properly scheduled. The Club Host is also responsible for keeping Minutes and submitting them to the Committee for Club Oversight. While the host can delegate these activities to another participant, it is the Club Host's responsibility that they are performed. Only the Club Host is eligible for waived membership dues if that is granted by the board. | ||
While Area Hosts are selected by the Board, Club Hosts are self-selected. A Club Host can transfer their title and responsibilities to another participant my messaging the | While Area Hosts are selected by the Board, Club Hosts are self-selected. A Club Host can transfer their title and responsibilities to another participant my messaging the Committee for Club Oversight. The outgoing Club Host retains their waived membership until the end of the month, and while it should be expected that the new Club Host will inherit the previous host's waived membership, the new Club Host's status is decided by the Committee. | ||
== Posting to the Calendar == | == Posting to the Calendar == | ||
To put your club's events on the calendar contact the | To put your club's events on the calendar contact a member of the Club Committee, though a number of people have access to the calendar and can also help you. While posting to the calendar isn't required, it can increase the number of people who attend and prevent events from accidentally overlapping in the same space. | ||
=== Requirements for Boosted Events === | === Requirements for Boosted Events === | ||
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# Have a meeting that meets boosted meeting requirements at least once a month. | # Have a meeting that meets boosted meeting requirements at least once a month. | ||
## Open and accessible to all members | ## Open and accessible to all members | ||
## Advertised at least 72 hours beforehand | ## Advertised on the public calendar at least 72 hours beforehand | ||
## Be attended by at least 3 people, one of which must be a PS:1 member | ## Be attended by at least 3 people, one of which must be a PS:1 member | ||
## Submit minutes to the | ## Submit minutes to the Committee for Club Oversight that includes a list of attendees and a record of activities (clubs at pumpingstationone dot org) | ||
=== Why get Boosted Status for your Club? === | === Why get Boosted Status for your Club? === | ||
Boosted Clubs are eligible for additional resources not available to other kinds of clubs. Like Area Clubs, Boosted Clubs can reserve space in an Area with permission from the Area Host, but they can also reserve space in areas not managed by an Area Host. Boosted Clubs can be granted storage in the general area. A Boosted Club Host can have their member dues waived. A Boosted Club host can be granted authorization to spend member funds up to an amount established by the | Boosted Clubs are eligible for additional resources not available to other kinds of clubs. Like Area Clubs, Boosted Clubs can reserve space in an Area with permission from the Area Host, but they can also reserve space in areas not managed by an Area Host. Boosted Clubs can be granted storage in the general area. A Boosted Club Host can have their member dues waived. A Boosted Club host can be granted authorization to spend member funds up to an amount established by the committee. Any of all of these can be requested from the committee by the Club Host, though the committee may make their own determination on what to grant the Club and Club Host. The amount of resources granted should be commensurate with the level of activity, attendance, and need as reported in Club Minutes submitted to the committee. | ||
=== Loosing Boosted Status for your Club === | === Loosing Boosted Status for your Club === | ||
Clubs that do not meet the requirements for a Boosted Club for three consecutive months are eligible to have their boosted status revoked. | Boosted determinations are not permanent. If a club is not meeting attendance expectations, or the available resources for clubs is reduced, Club Oversight may choose to reduce or redistribute resources and privileges given to a Boosted Club. Club Oversight may also remove Boosted status from a Club entirely. | ||
Clubs that do not meet the requirements for a Boosted Club for three consecutive months are eligible to have their boosted status revoked. Committee for Club Oversight is responsible for keeping track of Boosted Clubs and their status, and is responsible for announcing Boosted Clubs no longer eligible for boosted status to the board. The revocation is established by the committee, and the Secretary must add the revocation to the board minutes. | |||
Boosted clubs who lose their Boosted status may continue to meet as Clubs or Area Clubs. The Club Host will no longer be eligible for waived membership dues. Infrastructure and tools built in space under stewardship by an Area Host and not explicitly registered to a Member become part of the Area, and are subject to asset removal by the Area Host. All projects are subject to normal red ticketing and tidy space policy. Infrastructure and tools built in an area not covered by an Area Host and not explicitly registered to a Member are property of PS:1. Projects are also subject to tidy space policy. | Boosted clubs who lose their Boosted status may continue to meet as Clubs or Area Clubs. The Club Host will no longer be eligible for waived membership dues. Infrastructure and tools built in space under stewardship by an Area Host and not explicitly registered to a Member become part of the Area, and are subject to asset removal by the Area Host. All projects are subject to normal red ticketing and tidy space policy. Infrastructure and tools built in an area not covered by an Area Host and not explicitly registered to a Member are property of PS:1. Projects are also subject to tidy space policy. | ||
== Committee for Club Oversight == | |||
In addition to its responsibility for the financial health of the organization, the Board is responsible for organizing Areas and appointing Area hosts. In the past it has handled disputes between members until they passed responsibility for that to the Dispute Resolution Committee (DRC). Delegating ancillary tasks to committee is a prudent practice so the Board can better focus on its core responsibilities. The Committee for Club Oversight (as stipulated in the [[Bylaws#article-viii | Bylaws on Committees]]) must have two or more directors as members, and a majority of a committee’s membership will be directors. | |||
Club Oversight can grant waived membership to the Club Host, and can grant a Club designated space that is not the responsibility of an Area Host. If the Committee has been granted funds by the membership to distribute to Clubs, it can also grant any amount of that budget to a Club Host for Club use. Club Oversight may also make recommendations to the Board to disperse funds to Clubs. It may also write membership votes to establish Club funds. | |||
Not all Boosted Clubs will be granted funds, space, or waived membership for the Club Host. While there should be no expectation that each Boosted Club will be treated the same, the amount of support in terms of the scale of area granted or funds allocated should be influenced by the following criteria: | |||
'''Need''' Clubs that need more resources for their activities should have sufficient event attendance to justify that level of support, but merely having well attended activities is not justification alone for requesting a large budget. | |||
'''Size''' Clubs that hold events that regularly and consistently have more people in attendance should receive more resources than Clubs that have lower attendance, all other things being equal (AOTBE). | |||
'''Frequency''' Clubs that hold more Boosted-qualifying events on a regular schedule should receive more resources than Clubs that meet less frequently, AOTBE. | |||
'''Publicity''' Clubs that make efforts to attract more attention to their activities and by extension Pumping Station: One should receive more resources than Clubs that make less effort, AOTBE. | |||
'''Documentation''' Clubs should have a page on the Wiki under the Club name. Currently Clubs are tagged with the category [[:Category:Interest_Groups|Interest Groups]]. Clubs with a better curated wiki page should receive more resources AOTBE. | |||
'''Cleanliness''' Clubs should take care that outside of a club event, their storage areas are clean and well organized. Club items should not be left outside of the spaces designated for Club use, and should not obscure walkways. Bonus points for aesthetically pleasing organization systems. Clubs with a cleaner and better organized page should receive more resources AOTBE. | |||
'''Signage''' Clubs should work with Club Oversight to clearly mark areas that are designated for Club use. Clubs should also create signage identifying spaces and storage designated for Club use. If Club spaces operate under different rules than typical spaces in Pumping Station: One, there should be signage communicating those expectations to the membership. Clubs with clearly marked spaces and storage, and who do a better job of communicating altered expectations to the membership (if appropriate) should receive more resources AOTBE. | |||
'''Seniority''' Clubs have the privilege to wax and wane in membership and activity, and can dissolve at the whim of the Club Host. Clubs that only meet for a couple of months and then disappear can be frustrating to the membership, and Clubs that stand the test of time are preferred. Clubs that have a long history of meeting at regular intervals and continue to reliably meet should receive more resources than Clubs that newly achieve Boosted status, or that do not have a long history of regular events that meet the expectations for Boosted Status AOTBE. For Clubs that have existed before the Club Policy it is only required that events be published on the events calendar and have actually occurred to be relevant for measuring seniority, there was no culture of recording attendance before this Policy. | |||
The Committee will be transparent. It must report all of its decisions to the Board, and those decisions should be noted in the Board minutes. | |||
''' This Policy was created by the [[Club Vote]] on January 28, 2025.''' | |||
[[Category:Policy]] | |||
