Board Meeting Notes 2024-10-01: Difference between revisions

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@@ Line 11: / Line 11: @@
 ** Joe (Remote)
 ** James
-** Eric (Remote)
 ** V
 ** Peter
@@ Line 22: / Line 21: @@
 ** Sky
 ** Carl
+** Ron
+** Andrew M.
 ** Lydia
-** Ron
+** Nick
-** Jennie
+** Daniel
-** Jim L.
+** Ilya
+** Jesse
+** Books
 ***
@@ Line 42: / Line 45: @@
 === Discussion on previous minutes ===
-* None
+* Nond
-=== Consent Agenda ===
-* Yes
 === Committee Reports ===
@@ Line 50: / Line 51: @@
 * GenOps
-**
+** Heating system pressurized, it has not been started yet
+** Andrew stuck his finger into the rear circulator pump
+*** No water in there: good!
+*** No pressure: maybe bad?
+*** We will need to see if the seal needs to be replaced
+**** Which would require the heating system to be depressurized
+**** Not fun, but if caught early enough not a big deal
+*****
 * CTO
-**
+** Dues increase went into effect today
+*** Regular members now $65
+*** Storage members are now $95
+*** New updates have been updated in all places
+*** Jennie updated the website to reflect those changes
+*** If anybody
+** Member recovery efforts from WA incident
+*** 5 new members recovered
+*** total of $24,000/ yr recovered
+*** Ron and Sky continuing to work together to make WA and Stripe play nice together
+**** This should all be more reliable
+** Discord seems to be going well, Slack has been sundowned except for the board activity!
+** Our website sucks. Sky doesn't have time to take it on, but the pages are really messy on the backend.
+*** If anyone is able to look at this it would be worth doing so as part of this fundraising push.
+*** James asks: are you suggesting move platform?
+**** Sky says update the Wordpress instance.
+**** Joe explains the whole thing is kinda convoluted in part because it is linked between WA and standalone wordpress
+*** Sky doesn't think this is an emergency, but is worth talking about.
+****
 * PR
-**
+** Nobody in attendance
+***
 === Mail ===
+* Trash bill from floodbrothers
+** Was paid online
+* Only an 1/8" of spam
 === Financial Report ===
-* '''Chase Checking: '''
+* '''Chase Checking:  $76,657.08'''
-* '''Chase Savings: '''
+* '''Chase Savings:  $34,214.20'''
-* '''PEX: '''
+* '''PEX:  $15,797.23'''
-* '''PayPal: '''
+* '''PayPal:  $2,796.24'''
 === Membership Report ===
-* '''Number of Members: '''
+* '''Number of Members: 663'''
-* '''Quorum:'''
+* '''Quorum: 66'''
 === Member Leaving Reason Reports ===
@@ Line 77: / Line 108: @@
 === New Business ===
+* James: We need to keep the Board meetings on topic moving forward
+* Uwe asks: How can you connect a discord screen name to the membership database?
+** There is no easily acceptable way to do that right now, says Sky.
+** How would I figure this out?
+*** You would have to talk to Sky. She asks why we would need to?
+** There is a system in place that Sky has worked on some. Is this something we want to be able to do?
+*** James points out it will be, because it will be in some other places.
+*** We will be using a third party tool, Bind, for the time being, that costs some money. Sky has it partially implemented.
+**** This is the "verify" option in discord
+**** Sky would like to do this in our own way at some point in the future, but this should work for now.
+**** This would link their emails together
+**** This would remove the role in discord if they cancel their membership
+*** Joe thanks Sky, Ron, and everyone helping with this
+* Uwe asks if we can start recording the building fund separately
+** Jennie says yes we can start recording this separately
+** Some discussion went on about where the zero point is.
+*** Probably start as is
+** This will be allocated as a sub-account of the savings account
+** Donzell asks why other numbers won't go here, how will we see how we are doing overall?
+*** Wingate thinks the go-fund-me will help with that.
+*** Carl points out that all donations go straight to PS:1
+**** Jennie adds that we are doing additional donations to make sure we can hit the goals needed.
+**** Andrew W. adds that the donations make the allocations to the buildings fund possible.
+** Carl states that we are on track to continue to run PS:1 as we like to and buy the building
+*** Jennie thinks that that might be a bit of an overstatement, but is optimistic.
+* Lydia asks about digital donation boxes per area:
+** James: Donations to areas do not go to areas, they go to the PS:1 general fund, that is where the area budget has comes from.
+*** Joe asks about tracking these per area, as this could be cool for
+**** James agrees
+**** Sky thinks this should be dooable per donorbox
+***** Joe will take a look at how to do this in donorbox
+***** Sky will get Joe access
+**** V asks what the processing fee is
+***** We should be able to reduce this through our stripe account donation tier thing
+*** James has a spreadsheet on checking the physical cash boxes.
+* Uwe asks about hot metals budget overrun?
+** Andrew W. and other area hosts have loaned some budget back to HM to keep this area running.
+** Uwe asks if we need to formalize that.
+*** It seems like not neccessary
+* Donzell has gotten access to a gallery space to do a fundraiser for PS:1
+** He has shared some photos in the board slack.
+** It would be a space we could do a "gala"
+*** Performances
+*** Art sales
+*** We have it from 9AM - 5PM - November 16th
+**** The rental fee would be $1,200
+** Donzell just wants to throw this out as some information to keep track of.
+* Wingate brings up the idea of a silent auction in the space
+** Have spoken with peterson plastics is willing to donate a bunch of raw materials to help with this
+** People make things and auction them of
+** December 7th is the planned date for the auction
+*** More formal information coming soon
+*** Logistics to be determined.
+* Uwe: Should we give a brief report on last Tuesday's meeting with the real estate attorney
+** Carl had a conversation with him earlier today
+*** No bill yet, happy to volunteer time to answer questions
+**** No need to charge or have an agrrement until he engages with the landlords attorney
+*** The attorney likes us
+*** He may donate some money to us.
+*** Uwe: we will need him to review the initial proposal from Dan
+** One of the pieces of advice received was to wait for Dan's attorney to make the initial proposal
+*** At that point we can work off of that template to form our counteroffer
+** Eric has been trying to contact Dan to get the initial offer
+*** Eric has not been successful yet
+** James also adds that another useful takeaway from the meeting is the need to have the building appraised
+*** We shouldn't do this until we have stuff from Dan that looks like we are moving foreward
+** No showstoppers / red flags raised by the attorney. Next step is getting the offer from Dan.
+** Board meeting adjourned at 8:56 PM
 *