Board Meeting Notes 2022-02-15

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Paul Ocampo
  • Nathan Upchurch
  • Joe Mertz
  • Tim Bielawa
  • Jesse Seay
  • Donzell Gordon

• Other Members
  • Andrew Morris
  • Chris Iacullo
  • Lydia Miller

Agenda

• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check Freshdesk queue
• New business
• Old business

Minutes

Discussion on previous minutes

oops we forgot these because the secretary was on an airplane.

Committee Reports

Reports from Committees

General Ops:

• Not Much to report.
• Heat was not working much on the CM/General Side
  • Andrew M. Topped off the boiler with some more water. Seemed to help
• New garbage bags were topped off.

Area Host Update

Arts Area:

• Lydia and Vero would like to reorganize the computers, she will contact Sky to ensure there were no issues.
• Discussion about how to do new capital purchases for Arts Area.
  • Want to get an embroidery machine

Financial Report

• Chase Checking:
• Chase Savings:
• PEX:
• PayPal:

Membership Report

• Number of Members: 476
• Quorum:47

New Business

• tbielawa - A recent member suspension could have been handled with more grace and finesse
  • Paul says Jennie will talk to Scott about how to handle this better in the future.
  • Member should never have been suspended in the first place. Paul made a mistake.
  • Going forward we are going to try to do better due diligence into the veracity of a claim before acting.
  • We need to get all of the new board members on freshdesk, Sky has been asked for guidance.

• Individual project plan updates
  • Donzell would like to turn the lounge into a gallery.
    • Paul would like Donzell to document some breakdown of how this would be achieved and how the board can help.
  • Jesse would like to help in as neccessary
  • Tim wants to help reform tidy space
  • Nathan would like to do a few things. He is putting together a document and will send it over this week.

• Scholarship status update
  • Didn't post them in January this year. We are supposed to do this twice per year.
  • Nathan will put together the scholarship applications for this spring.
  • We need a scholarships officer position on the MMT again. Paul will talk to the MMT or we will put an open call out to the membership.
  • Would be nice to better document this process for the MMT

• DRC Team update
  • New Board Members on DRC
    • Donzell
    • Jesse
    • Jennie

• Member meeting leadership
  • Board is willing to.
  • Joe would like to encourage more community growth at the member meetings, a la 300 seconds of fame
    • Member meetings should be made more appealing.

• Area host reviews have been added to action log.

• Diversity and Inclusion
  • Last year we attempted to get a diversity and inclusion team together.
  • Got dragged down by red tape
  • We would prefer to make this as straightforward as possible.
  • Donzell said last year that the position should be on the board to have teeth.
  • Joe volun-told Donzell into making D&I his board priority for the year
    • Donzell and Paul were both on board.
    • Jesse had been the Diversity, Equity, and Inclusion officer at her work place.
    • She expressed concerns that having a minority at the helm of the effort makes it harder for the effort to succeed
    • Nathan thinks that we need there to be a full committee to avoid this problem
    • Lil street "makerspace" is predominantly run by women in Ravenswood.
      • Protohaven in Pittsburgh as well.
    • We should look into other ways to deal with diversity issues and schedule a board meeting around it.