Board Meeting Notes 2020-10-06: Difference between revisions

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-In attendance:
+== Attendees ==
+Paul O., Rob G, Molly A., Tanja, David Earl, Ed, Kevin Huemann, Andrew Morris, Sky
+== Agenda ==
-Agenda -
+=== 1. Discuss & Approve previous board meeting minutes ===
+approved
+=== 2. Member Count & Financials ===
-Minutes -
+- 444 members
+- Savings: $114,164.72
-Other
+- Checking: $27,505.94
+- PayPal: $7,644.41
+- PEX: $19,652.00 (data several weeks old due to Aushra's PEX access issues. Will have updated numbers next week)
-MMT
+=== 3. Mail Check ===
+a. City came by to read water meter, but didn't have access. '''Andrew Morris to schedule'''.
+b. Mail piece for dentist next door - board member will walk it over by Thursday this week.
+=== 4. Votes ===
+- Board approves 8 new scholarship recipients
+=== 5. Officer & Team Lead Updates ===
+==== GenOps ====
+a. HEPA filters for lounge, cnc, arts, electronics
+    * $300 per unit + $70 for 4 extra filters = $1500
+    * '''Andrew to contact ABT to see how soon we can get these'''
+b. fixing cold metals fresh air intake
+    * '''Andew to get estimates'''
+c. Gary Newhouse taking time away from PS1
+==== MMT ====
+a. Orientation content to be finished this week (slides + audio). Canvas beta to be in place the following week.
+b. Will begin using essentials form with new members next week.
+c. Dev team will be working on automating the new member experience workflow (waiver -> essentials form -> orientation -> allowed in ps1). Kickoff meeting this Thursday.
+d. Bylaws change: only 1 ID check. Will be included as part of overal bylaw update proposal.
+=== 6. Updates from outside board meetings ===
+a. Board wants to restart PS1 newsletter. Sean Blum will be working on this.
+b. Board+Treasury Team meeting happened on 10.6 to discuss current Treasury jobs, pain points and things that help them do their various tasks. '''Rob to schedule follow-up to create an improvement plan & ID next steps.'''
+c. Aushra stepping down as President: transition from Aushra to Paul
+    * Paul needs to fill out paperwork for $1,000 PWC grant
+    * Paul to follow-up on insurance replacement of HVAC
+e. Discussed Phase 4 Covid changes. Board will send communication to the membership.
+f. Sky coming up with plan for interior security camera placement that may be implenented.
+g. Accountant e-filed taxes.
+=== 7. Discussion Topics (new & existing) ===
+a. Hot metals closed: top propane cylinder has cracked valve, preventing it from closing but is not leaking. No immediate danger. Will burn off rest of tank (currently ~50% full) tomorrow (10/7). Cylinder to be replaced tomorrow (10/7).
+b. Scheduling set authorization times in Sign-Up genius: Board agrees this is feasible and will implement for any authorizers/area hosts requesting this.
+c. Paul will post nominations thread for President
+[[Category:Board_Meetings]]
+[[Category:2020 Board Meetings]]