Board Meeting Notes 2020-02-18

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Paul
  • Molly
  • David
  • Max
  • Tanja
  • Rob

• Officers
  • Carl
  • Sky

• Other Members
  • Joe
  • James
  • Jonny
  • Andrew

Agenda

• Minutes and Agenda Approval
  • Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-02-04
• Consent Agenda
  • Tech Team Approval
  • IRS/IL Payment - $150 + (estimate: $600) = 750
• Committee Reports
  • MMT
  • General Ops
  • DRC
    • DRC 2019 review
• Officer Reports
  • PR
    • PR team announcement and deadline
  • CTO
    • Tech Proposal Approval
    • Pex Increase
    • Wild Apricot Price Increase/CRM
  • Treasurer
    • PO Box update
  • Areas
    • 3d Printers
• Read mail
  • IRS & IL Letters
    • Authorize Funds for this correction
• Old business
  • Strategic Planning - Max/Rob
  • Offsites - Molly
    • DRC
    • New Revenue
  • Volunteer Expectations Document - Paul
    • Volunteer Auth Cap - 10%?
    • status
    • need to include PEX card agreement
    • procedure for how to deal with people who misuse a PEX card
  • Previous Action Items
    • Streamline Authorization Signup Process - David & Paul
    • Check if Genops knows about James’ expertise with cameras - Ed
    • Door Code Disablement - Andrew C
    • Area Host - 2D Area
      • Job Description?
• New business
  • Insurance
  • Org Chart

Minutes

Minutes and Agenda Approval

6:0:0

Committee Reports

Reports from Committees

• MMT
  • Reach out to kevin to clarify numbers
  • Working to compiling the orientation documentation and setting new meeting
  • Door Code removed!
  • Discussed process for you to unlock the door through a website
  • We haven’t heard from morgan for scholarships. Open position

• General Ops
  • Two open positions, going to try to merge positions into one
    • One applicant
  • Working on accident report form
  • Ed to follow up with Andrew M - ACTION

• DRC
  • 5 currently open, 2 opened in the past week
  • David is the newest member of the DRC, stop talking to molly
  • Rotating Board Members
    • Paul next to rotate

Officers

• PR
  • PR Team ready
    • Application going out this week
    • appoint on second board meeting
  • Mail chimp/WA
    • Using WA more instead to save some money

• CTO
  • Tech proposal proposed
  • Pex Increase?
    • $6,000 to go to SKy’s pex
    • increase minimum to 1k
  • CRM Migration
    • Due to lack of support, price increase, and lack of assistance
    • Rob, Max, Sky

• Treasurer
  • We have a PO Box - 18142
    • One key to go to President, other with Treasurer
  • We have our articles of incorporation
  • Waivers still in the Safe
  • Port Waivers into an Excel
    • Can we validate the Excel against Wild Apricot
    • we pay on a cap, but can’t export it
    • On GenOps todo - Paul to Follow up ACTION
  • Cleaners
    • They aren’t getting the money - Where is it setup
    • ANDREW C TO HELP - ACTION

Financial Report

• Chase Checking: $12,921.39 $
• Chase Savings: $134,136.72 $
• PEX: $7,788.67 $
• PayPal: $7,427.77 $

Membership Report

• Volunteer/board members: 42
• Volunteer with paid storage: 9
• 'Scholarship: 5’
• Members with storage: 9
• Members: 429
• Total: 555
• Quorum: 56

Mail

• IRS/IL
  • $750 - to the accountant, state and our Lawyer with the state
• City Inspection
  • Violations
    • Fire Extinguishers
    • Woodshop
    • Dust
  • David to own and accompany - ACTION

Old Business

• Strategic Planning - Max/Rob/Tanja/Ed/Aushra
  • Met Saturday - Long term vision - “What does PS1 look like in 2025 years”
  • Survey being sent
  • Town Hall
  • In person interviews
• Offsites - Molly
  • 1.5 hours offsite
  • Please read DRC recommendations
  • Molly to send out scheduling to figure out date
  • Invite DRC - 1/2
• Volunteer Expectations Document - Paul
  • Needs PEX card info
  • Area hosts and Officers have expectation on the GDrive - Paul

Previous Action Items

• Streamline Authorization Signup Process - David & Paul
  • Canvas is kind of a pain for this
    • Sends a lot of emails, all accounts are getting this
  • Looking at wordpress to help with this
  • Canvas is needed to keep track of who is doing what
• Area Hosts - 2D Area
  • Close second Board meeting in march
  • Paul to Announce on GG

New Business

• Insurance - Molly
  • if we want to change our policy we can
  • Ryan wanted to know about first dollar coverage
  • We can reach out to David Kulawiak.
  • Questions need to be done this week
    • Email Molly if you have questions
• Vote - 3 New Prusa’s - Max
• Org Chart
• Address Book

Votes

Minutes approval - 6:0:0 Tech Team - 6:0:0 State and IRS $750 - 6:0:0 Woodshop Maintenance Team - 6:0:0

Action Items

• Insurance emails to Molly this week
• On GenOps todo (digitize waivers
• Paul next rotatee DRC
• ANDREW C TO HELP with Cleaner issue
• David to own and accompany the inspector
• Volunteer doc

Addition

The board forgot to vote on a Woodshop maintenance team, so it was done quickly after the meeting but should be recorded that it was a 6:0:0 vote and has been added to the votes of this meeting.