Board Meeting Notes 2020-02-04: Difference between revisions

Latest revision as of 21:45, 4 February 2020

Board Meeting Minutes
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Meeting Start: 7:04pm on 2/4

Attendance

Board Members

Tanja Ed Rob Paul David Molly Max Aushra

Officers

Carl

Other Members

Andrew W Jonny Panic

Agenda

Minutes and Agenda Approval
- Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-01-21
Committee Reports
- MMT
- General Ops
- DRC
  - DRC 2019 review
Officer Reports
- PR
  - PR team formation
- CTO
- Treasurer
Read mail
Old business
- WA/Stripe Issue
- Small Metals Decision
- Board Norms
- Previous Action Items
  - Budget Refinement this weekend
  - Officer Selection Outline and expectations - Paul
  - Security Cameras - Sky
  - Door Code Disablement - Andrew C
New business
- Streamline Authorization Signup Process - Paul
- Strategic Planning - Max
- Volunteer Authorizers - Aushra/Molly
  - 2D Area
  - Form 3
- Volunteer authorizer Cap - Molly
- Schedule an off-site to discuss new revenue streams - Molly
- PO Box for PS1 - Carl
- Questions from Justin (aka Books on GG) about (1) his recent member point and (2) scholarships. - Aushra
- Closed Door Session - 15 Minutes

Minutes

Minutes and Agenda Approval

Minutes 8:0:0

Committee Reports

Reports from Committees

MMT
- Orientation seemed to go really well
- Open slot
- Scholarships is still open, please publicize
- Door Code is pending Ron, Paul to take Point ACTION

General Ops
- Met week and a half ago
  - Electrician on the Dock hook up the lift
  - Structural engineer to Look at the catwalk
  - Spray Booth

DRC
- Overwhelmed with lots of meetings to figure out.
- If any board member would like to join, please reach out
- March to hope to transition
- Review was emailed to the board.
  - Time requirements seem to have issues

Officers

PR
- Team formation Program

CTO
- Tanja, Rob and Ed to be on the Board group
- Molly to put Sky’s proposal in this formation - ACTION
- Emailed Genops about security cameras
  - Check if Genops knows about James offer - Ed to put them in touch - ACTION

Treasury - CarlKarsten
- going to sit in on the Member Management meeting.
- Cleaners have not been paid to their new account.
- Are insurance payments up to date.
  - coming up in May? (molly said that andrew said)

Financial Report

Chase Checking: $6,257.71
Chase Savings: $134,136.72
PEX: $18,225.94
PayPal: $5,610.91

Membership Report

Volunteer/board members: 40
Volunteer with paid storage: 9
Scholarship: 5
Members with storage: 72
Members: 440
Total: 566
Quorum: 57

Mail

Paul took care

Old Business

WA/Stripe Issue
- Kevin has a solution to this problem
- Managed so Considering Closed
Small Metals Decision
- Both to be written
- Messaging to be Aushra to applicants and google groups - ACTION
- Ask kate if she wants help in the kitchen
Board Norms
- Board members to give notice as soon as they can if they can’t make it
- Slack checking once a day

Previous Action Items

Budget Refinement this weekend
- We did it!
Officer Selection Outline and expectations - Paul
- Voting on adoption at the next board meeting.

New Business

Streamline Authorization Signup Process - Paul
- This will be a signup through a program
- WA or Canvas
- Canvas is currently favorite
- Offsite for this project potentially?
- Woodshop may be a good candidate for testing
- LEAD - David & Paul - ACTIONS
Volunteer Authorizers - Aushra/Molly
- 2D Area
  - put off
- Form 3
Volunteer authorizer Cap - Molly
PO Box for PS1 - Carl
- To talk to Aushra later
Jim needs Calendar Access
- Aushra to take point - ACTION

Missed New Business

Schedule an off-site to discuss new revenue streams - Molly
Strategic Planning - Max
recent member point and scholarship questions.

Votes

Minutes 8:0:0 PR formation 8:0:0 Small Metals Area Host 8:0:0 Form 3 Volunteer Auth 8:0:0

Action Items

Streamline Authorization Signup Process - David & Paul
PO box setup with Carl - Aushra
Jim needs Calendar Access - Aushra
Small Metals Decision messaging - Aushra
Tech proposal in the same format as PR - Molly
Check if Genops knows about James’ expertise with cameras - Ed
Door Code is pending Ron - Paul
Start Strategy discussion - Max

@@ Line 5: / Line 5: @@
 }}
-Meeting Start:
+Meeting Start: 7:04pm on 2/4
 == Attendance ==
 * Board Members
+Tanja
+Ed
+Rob
+Paul
+David
+Molly
+Max
+Aushra
 * Officers
+Carl
 * Other Members
+Andrew W
+Jonny Panic
 == Agenda ==
@@ Line 53: / Line 64: @@
 === Minutes and Agenda Approval ===
+Minutes 8:0:0
 === Committee Reports ===
 Reports from [[Committees]]
-* General Ops
 * MMT
+** Orientation seemed to go really well
+** Open slot
+** Scholarships is still open, please publicize
+** Door Code is pending Ron, Paul to take Point ACTION
+* General Ops
+** Met week and a half ago
+*** Electrician on the Dock hook up the lift
+*** Structural engineer to Look at the catwalk
+*** Spray Booth
 * DRC
+** Overwhelmed with lots of meetings to figure out.
+** If any board member would like to join, please reach out
+** March to hope to transition
+** Review was emailed to the board.
+*** Time requirements seem to have issues
 === Officers ===
 * PR
+** Team formation Program
 * CTO
+** Tanja, Rob and Ed to be on the Board group
+** Molly to put Sky’s proposal in this formation - ACTION
+** Emailed Genops about security cameras
+*** Check if Genops knows about James offer - Ed to put them in touch  - ACTION
 * Treasury - CarlKarsten
+** going to sit in on the Member Management meeting.
+** Cleaners have not been paid to their new account.
+** Are insurance payments up to date.
+*** coming up in May?  (molly said that andrew said)
 === Financial Report ===
@@ Line 93: / Line 124: @@
 * '''Quorum: 57'''
-=== Review the PayPal and banking transactions ===
+=== Mail ===
+* Paul took care
+=== Old Business ===
+* WA/Stripe Issue
+** Kevin has a solution to this problem
+** Managed so Considering Closed
+* Small Metals Decision
+** Both to be written
+** Messaging to be Aushra to applicants and google groups - ACTION
+** Ask kate if she wants help in the kitchen
+* Board Norms
+** Board members to give notice as soon as they can if they can’t make it
+** Slack checking once a day
-=== Member Leaving Reason Reports ===
+=== Previous Action Items ===
+* Budget Refinement this weekend
+** We did it!
+* Officer Selection Outline and expectations - Paul
+** Voting on adoption at the next board meeting.
+=== New Business ===
+* Streamline Authorization Signup Process - Paul
+** This will be a signup through a program
+** WA or Canvas
+** Canvas is currently favorite
+** Offsite for this project potentially?
+** Woodshop may be a good candidate for testing
+** LEAD - David & Paul - ACTIONS
+* Volunteer Authorizers - Aushra/Molly
+** 2D Area
+*** put off
+** Form 3
+* Volunteer authorizer Cap - Molly
+* PO Box for PS1 - Carl
+** To talk to Aushra later
+* Jim needs Calendar Access
+** Aushra to take point - ACTION
-=== Freshdesk ===
+==== Missed New Business ====
+* Schedule an off-site to discuss new revenue streams - Molly
+* Strategic Planning - Max
+* recent member point and scholarship questions.
-=== Old Business ===
-=== New Business ===
 == Votes ==
+Minutes 8:0:0
+PR formation 8:0:0
+Small Metals Area Host 8:0:0
+Form 3 Volunteer Auth 8:0:0
 == Action Items ==
+* Streamline Authorization Signup Process - David & Paul
+* PO box setup with Carl - Aushra
+* Jim needs Calendar Access - Aushra
+* Small Metals Decision messaging - Aushra
+* Tech proposal in the same format as PR - Molly
+* Check if Genops knows about James’ expertise with cameras - Ed
+* Door Code is pending Ron - Paul
+* Start Strategy discussion - Max