Board Meeting Notes 2020-01-21: Difference between revisions

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{{Board Meeting Notes
{{Board Meeting Notes
| Previous YYYY-MM-DD= 2019-12-17
| Previous YYYY-MM-DD= 2019-12-17
| Next YYYY-MM-DD= 2020-01-21
| Next YYYY-MM-DD= 2020-02-04
| YYYY=2020
| YYYY=2020
}}
}}
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== Attendance ==
== Attendance ==
* Board Members
* Board Members
** Aushra
** Paul
** Max
** Molly


* Officers
** Sky
** Ese


* Other Members
* Other Members
 
** Jonny
** Aaron
** Andrew C - Remote


== Agenda ==
== Agenda ==
Line 22: Line 31:
** General Ops
** General Ops
** DRC
** DRC
* Officer Reports
** PR
** CTO
** Treasurer
* Read mail
* Read mail
* Financial/membership report
* Financial/membership report
Line 27: Line 40:
* Member leaving reason reports
* Member leaving reason reports
* Check RT queue
* Check RT queue
* New business
* Old business
* Old business
** WA/Stripe Issue - Unresolved
** WA/Stripe Issue - Unresolved
Line 37: Line 49:
*** Email Setup (David) - Sky
*** Email Setup (David) - Sky
*** PRS Follow Up - Max
*** PRS Follow Up - Max
*** Door Code Removal - Andrew C
* New business
** Membership Management - Molly
*** DRC Free Membership
*** Dust Collection Member Points
** Volunteer Appreciation Party - Molly
** Home Depot Kart - Molly
** Officer Selection/Review - Molly
*** Process
*** Timeline


=== Minutes and Agenda Approval ===


 
Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-01-07
== Minutes ==
 
=== Minutes and Agenda Approval ===


=== Committee Reports ===
=== Committee Reports ===
Line 49: Line 69:


* General Ops
* General Ops
** Waiting on the budget, have been waiting since October to handle the spray booth
** One open position


* MMT
* MMT
** Meeting on Sunday, also covering orientation
** Daniel to help on the team
** Getting someone for Scholarships - Morgan can do it remotely


* DRC
* DRC
*** EOY wrap in progress waiting on election
*** Multiple cases pending


=== Officers ===
* PR
** Building a team - photography just got
** This should come in the week
** External PR is in progress - Director of Latitude - Photography
** In march the West Loop library branch want to do a collab with us.  Date pending
** Newsletter is still waiting on a pex card transaction.  We are blocked from mail chimp Due to this.


=== Mail ===
* CTO
** We are waiting to figure out the tech team.  Need board approval, asked for five but can be brought down
*** Outline link - https://docs.google.com/document/d/1gQoNU1X45569VvOEUFAhZ58c89o7Vd9b5ZMsk395R1g/edit?usp=sharing
** First weekend of february we will take down the server room and rebuild the rack.  Notice to be given
** Security cameras are up, and have more to put up.  To reach out to Gen Ops - ACTION


* Treasury
** Not present
** Out for another week


=== Financial Report ===
=== Financial Report ===
Line 66: Line 107:
=== Membership Report ===
=== Membership Report ===


* '''Number of Members: '''  
* '''Number of Members: 533 '''  
* '''Quorum: '''
* '''Quorum: 53'''


=== Review the PayPal and banking transactions ===
=== Review the PayPal and banking transactions ===
* Treasurer Was out


=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
* None


=== Freshdesk ===
=== Freshdesk ===
* MMT on top of it


=== Old Business ===
=== Old Business ===
* WA/Stripe Issue - Unresolved
** Max Emailed out
** Molly gave up and hates this
** Follow up with David doing calls
** Maybe try deleting them and making new accounts - Aushra to join David helping.
** MMT fits well for this
* New Small Metals area host needed
** Applicants have till next week
* Previous Action Items
** Budget - David
*** Paul to go and modify budgets as we suggested
*** Slack to be how we hash out
*** Aim of this weekend to be board approved
** Email Setup (David) - Sky
*** DONE
** PRS Follow Up - Max
*** NOT DONE, Max to do soonish (tm)
** Door Code Removal - Andrew C
*** Waiting for Ron - Potentially Sunday


=== New Business ===
=== New Business ===
* DRC Free Membership - Molly
** They are spending the time for the space, they should get volunteer member level
* Dust Collection Member Points
** Done through Airtable
** All three members of Dust Collection team
* Volunteer Appreciation Party - Molly
** Backup can be done with a check
* Home Depot Kart - Molly
** There was a stolen Home depot cart in our alley by our garage
** This person has been suspended from the Shopbot for some time by the Shopbot Authorizer
* Officer Selection/Review - Molly
** We should set some expectations.  Offsite in Late February?
** Paul to Own.  ACTION TO MAKE GOOGLE DOC


== Votes ==
== Votes ==
Minutes - 4:0:0
DRC Volunteer - 4:0:0
Dust Collection Member Point - 4:0:0


== Action Items ==
* Paul
** Budget Refinement this weekend
** Officer Selection Outline and expectations


== Action Items ==
* Sky
** Reach out to Gen ops to setup security cams
 
* Max
** PRS Follow up
** Follow up Stripe issue
 
* Andrew C
** Door Code Disablement
 
* Aushra
** Assist on stripe issue along with David and potentially MMT

Latest revision as of 20:18, 21 January 2020


Board Meeting Minutes
<< Board Meeting Notes 2019-12-17 2020 Board Meetings Board Meeting Notes 2020-02-04 >>

Meeting Start:

Attendance

  • Board Members
    • Aushra
    • Paul
    • Max
    • Molly
  • Officers
    • Sky
    • Ese
  • Other Members
    • Jonny
    • Aaron
    • Andrew C - Remote

Agenda

  • Minutes and Agenda Approval
  • Committee Reports
    • MMT
    • General Ops
    • DRC
  • Officer Reports
    • PR
    • CTO
    • Treasurer
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • Old business
    • WA/Stripe Issue - Unresolved
    • Technology Team Review - outline complete, need board approval and to prepare application form
    • New Small Metals area host needed
    • Applicants have till next week
    • Previous Action Items
      • Budget - David
      • Email Setup (David) - Sky
      • PRS Follow Up - Max
      • Door Code Removal - Andrew C
  • New business
    • Membership Management - Molly
      • DRC Free Membership
      • Dust Collection Member Points
    • Volunteer Appreciation Party - Molly
    • Home Depot Kart - Molly
    • Officer Selection/Review - Molly
      • Process
      • Timeline

Minutes and Agenda Approval

Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-01-07

Committee Reports

Reports from Committees

  • General Ops
    • Waiting on the budget, have been waiting since October to handle the spray booth
    • One open position
  • MMT
    • Meeting on Sunday, also covering orientation
    • Daniel to help on the team
    • Getting someone for Scholarships - Morgan can do it remotely
  • DRC
      • EOY wrap in progress waiting on election
      • Multiple cases pending

Officers

  • PR
    • Building a team - photography just got
    • This should come in the week
    • External PR is in progress - Director of Latitude - Photography
    • In march the West Loop library branch want to do a collab with us. Date pending
    • Newsletter is still waiting on a pex card transaction. We are blocked from mail chimp Due to this.
  • Treasury
    • Not present
    • Out for another week

Financial Report

  • Chase Checking:
  • Chase Savings:
  • PEX:
  • PayPal:

Membership Report

  • Number of Members: 533
  • Quorum: 53

Review the PayPal and banking transactions

  • Treasurer Was out

Member Leaving Reason Reports

  • None

Freshdesk

  • MMT on top of it

Old Business

  • WA/Stripe Issue - Unresolved
    • Max Emailed out
    • Molly gave up and hates this
    • Follow up with David doing calls
    • Maybe try deleting them and making new accounts - Aushra to join David helping.
    • MMT fits well for this
  • New Small Metals area host needed
    • Applicants have till next week
  • Previous Action Items
    • Budget - David
      • Paul to go and modify budgets as we suggested
      • Slack to be how we hash out
      • Aim of this weekend to be board approved
    • Email Setup (David) - Sky
      • DONE
    • PRS Follow Up - Max
      • NOT DONE, Max to do soonish (tm)
    • Door Code Removal - Andrew C
      • Waiting for Ron - Potentially Sunday


New Business

  • DRC Free Membership - Molly
    • They are spending the time for the space, they should get volunteer member level
  • Dust Collection Member Points
    • Done through Airtable
    • All three members of Dust Collection team
  • Volunteer Appreciation Party - Molly
    • Backup can be done with a check
  • Home Depot Kart - Molly
    • There was a stolen Home depot cart in our alley by our garage
    • This person has been suspended from the Shopbot for some time by the Shopbot Authorizer
  • Officer Selection/Review - Molly
    • We should set some expectations. Offsite in Late February?
    • Paul to Own. ACTION TO MAKE GOOGLE DOC

Votes

Minutes - 4:0:0 DRC Volunteer - 4:0:0 Dust Collection Member Point - 4:0:0

Action Items

  • Paul
    • Budget Refinement this weekend
    • Officer Selection Outline and expectations
  • Sky
    • Reach out to Gen ops to setup security cams
  • Max
    • PRS Follow up
    • Follow up Stripe issue
  • Andrew C
    • Door Code Disablement
  • Aushra
    • Assist on stripe issue along with David and potentially MMT
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