Board Meeting Notes 2020-01-07: Difference between revisions

Latest revision as of 21:46, 7 January 2020

Board Meeting Minutes
<< Board Meeting Notes 2019-12-17	2020 Board Meetings	Board Meeting Notes 2020-01-21 >>

Meeting Start: 7

Attendance

Board Members
- Paul OCampo
- Molly Adamski
- Max Rashes
- David Earle

Other Members
- Andrew C
- Aaron
- Andrew M
- Alex B

Agenda

Minutes and Agenda Approval
- Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-12-17
Committee Reports
Read mail
Financial/membership report
Review the PayPal and banking transactions
Member leaving reason reports
Check RT queue
New business
Old business

Minutes and Agenda Approval

Minutes approved 3:0:1
Consent Agenda - None

Committee Reports

Reports from Committees

General Ops
- Did a Red Tickets Blitz
- Starting to work on Catwalk
  - Earle - Its sagging - Ops team to Investigate
  - Brian’s dad found it
- Budget is over, to discuss later
  - Andrew C - Lighting may be the thing to drop - General area only has consumables to reallocate it over to ops team
  - Andrew M - Started evaluating the lights, but came to do we want a 5 year savings or a quick fix.
  - Ops goal to cut a couple grand
MMT
- Scholarships
- Staffing Report
  - Andrew C interested in being a Team Lead
  - Two other applicants to the team in general
  - Vote to make Andrew C Team Lead - 4:0:0
DRC
- Working on a few cases
- Team to be the same break down of board members to not accurate
- to wait till election to decide

Mail

We were approved for a loan

Financial Report

NO Treasurer, Max to get these values.
Chase Checking:
Chase Savings:
PEX:
PayPal:

Membership Report

Number of Members: 547
Quorum: 54

Review the PayPal and banking transactions

None

Member Leaving Reason Reports

Email should be sent to Members after they leave
Will receive feedback in the future
Go to president email

Freshdesk

Shoutout to Carl and Jennie for Killing 100s of tickets!

Old Business

WA/Stripe Issue - Unresolved
- Two month people didn’t get recurring payments
- Molly made a way to track these issues
Technology Team Review - outline complete, need board approval and to prepare application form
- Pushed to Next Meeting
New Small Metals area host needed
- Alex asked for a list of duties from Aushra
- Alex to post it on the google groups asking for applicants

New Business

STAX-1 sales tax exemption application status
- Was applied for in 2017, we are not qualified for this
Tax status
- In the mail from last year
- Jennie and Carl have this years in progress
- Accountant named Mike Riggs
Treasurer plans / QuickBooks status
Budget Review
- David Earle to be the point person on the Budget
- Action Items - per Slack and Email
- Discrepancies
  - We projected fewer members which led to it looking lower
  - We also have more volunteers
  - Earle to look at it
- Area Budgets Review
- Fiscal Big Picture Review
Board communication and scheduling - decide what platform(s) we will use to discuss issues
- Slack to be used as main source of communication
- Molly to send out scheduling list for us to know when we are all free
Officers expectations
- Some officers not interested in slack, we want to harden communication channels
- to be discussed at another meeting
What do the cleaners do? - Earle
- Andrew C, sweeping/toilets/tables. Board should meet with them

Volunteer appreciation party planning
- Volunteers to go to Metropolis Brewing, late Jan-Early Feb. Broad all volunteers.
Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page)
- Sponsored projects policy rather than moving to an area?
- Andrew C - I have never seen a ticket for this
- To have a discussion with all this - Max
Schedule budget overview meeting

Votes

Minutes approved 3:0:1
Vote to make Andrew C MMT Team Lead - 4:0:0
Approval of scholarship recipients - 4:0:0

Action Items

Earle
- Owns Budget, to be in votable state by Next board meeting
Molly
- Email out schedule
- Sharing folder about the stripe discrepancies
Sky
- Email setup for David
- David to get on Freshdesk/Wild Apricot
Max
- update treasury info in the minutes
- Power racing series follow
Paul
- Contact cleaning staff to decide what we want
- Notify new Authorizers

@@ Line 5: / Line 5: @@
 }}
-Meeting Start:
+Meeting Start: 7
 == Attendance ==
 * Board Members
+** Paul OCampo
+** Molly Adamski
+** Max Rashes
+** David Earle
 * Other Members
+** Andrew C
+** Aaron
+** Andrew M
+** Alex B
 == Agenda ==
-* Check talk page for board meeting notes, see if any discussion on the agenda took place (added a request mskilton)
+* Minutes and Agenda Approval
-* Consent Agenda
 ** Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-12-17
 * Committee Reports
 * Read mail
@@ Line 27: / Line 33: @@
 * Old business
-== Minutes ==
+=== Minutes and Agenda Approval ===
+* Minutes approved 3:0:1
-=== Discussion on previous minutes ===
+* Consent Agenda - None
-=== Consent Agenda ===
 === Committee Reports ===
 Reports from [[Committees]]
+* General Ops
+** Did a Red Tickets Blitz
+** Starting to work on Catwalk
+*** Earle - Its sagging - Ops team to Investigate
+*** Brian’s dad found it
+** Budget is over, to discuss later
+*** Andrew C - Lighting may be the thing to drop - General area only has consumables to reallocate it over to ops team
+*** Andrew M - Started evaluating the lights, but came to do we want a 5 year savings or a quick fix.
+*** Ops goal to cut a couple grand
+* MMT
+** Scholarships
+** Staffing Report
+*** Andrew C interested in being a Team Lead
+*** Two other applicants to the team in general
+*** Vote to make Andrew C Team Lead - 4:0:0
+* DRC
+** Working on a few cases
+** Team to be the same break down of board members to not accurate
+** to wait till election to decide
 === Mail ===
+* We were approved for a loan
 === Financial Report ===
+* NO Treasurer, Max to get these values.
 * '''Chase Checking:'''
 * '''Chase Savings:'''
@@ Line 47: / Line 73: @@
 === Membership Report ===
-* '''Number of Members:'''
+* '''Number of Members: 547'''
-* '''Quorum:'''
+* '''Quorum: 54'''
 === Review the PayPal and banking transactions ===
+* None
 === Member Leaving Reason Reports ===
+* Email should be sent to Members after they leave
+* Will receive feedback in the future
+* Go to president email
 === Freshdesk ===
+* Shoutout to Carl and Jennie for Killing 100s of tickets!
+=== Old Business ===
+* WA/Stripe Issue - Unresolved
+** Two month people didn’t get recurring payments
+** Molly made a way to track these issues
+* Technology Team Review - outline complete, need board approval and to prepare application form
+** Pushed to Next Meeting
+* New Small Metals area host needed
+** Alex asked for a list of duties from Aushra
+** Alex to post it on the google groups asking for applicants
 === New Business ===
-*STAX-1 sales tax exemption application status
+* STAX-1 sales tax exemption application status
-*Tax status
+** Was applied for in 2017, we are not qualified for this
-*Budget Review
+* Tax status
+** In the mail from last year
+** Jennie and Carl have this years in progress
+** Accountant named Mike Riggs
+* Treasurer plans / QuickBooks status
+* Budget Review
+** David Earle to be the point person on the Budget
 ** Action Items - per Slack and Email
+** Discrepancies
+*** We projected fewer members which led to it looking lower
+*** We also have more volunteers
+*** Earle to look at it
 ** Area Budgets Review
 ** Fiscal Big Picture Review
-*Treasurer plans / QuickBooks status
+* Board communication and scheduling - decide what platform(s) we will use to discuss issues
-*Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page)
+** Slack to be used as main source of communication
+** Molly to send out scheduling list for us to know when we are all free
+* Officers expectations
+** Some officers not interested in slack, we want to harden communication channels
+** to be discussed at another meeting
+* What do the cleaners do? - Earle
+** Andrew C, sweeping/toilets/tables.  Board should meet with them
+* Volunteer appreciation party planning
+** Volunteers to go to Metropolis Brewing, late Jan-Early Feb.  Broad all volunteers.
+* Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page)
+** Sponsored projects policy rather than moving to an area?
+** Andrew C - I have never seen a ticket for this
+** To have a discussion with all this - Max
+* Schedule budget overview meeting
-=== Old Business ===
+== Votes ==
+* Minutes approved 3:0:1
+* Vote to make Andrew C MMT Team Lead - 4:0:0
+* Approval of scholarship recipients - 4:0:0
-* WA/Stripe Issue - Unresolved
-* Technology Team Review - outline complete, need board approval and to prepare application form
-* New Small Metals area host needed
-== Votes ==
+== Action Items ==
+* Earle
+** Owns Budget, to be in votable state by Next board meeting
+*Molly
+** Email out schedule
+** Sharing folder about the stripe discrepancies
+* Sky
+** Email setup for David
+** David to get on Freshdesk/Wild Apricot
+* Max
+** update treasury info in the minutes
+** Power racing series follow
+* Paul
+** Contact cleaning staff to decide what we want
+** Notify new Authorizers