Board Meeting Notes 2019-09-17: Difference between revisions
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{{Board Meeting Notes | {{Board Meeting Notes | ||
| Previous YYYY-MM-DD= | | Previous YYYY-MM-DD=2019-09-03 | ||
| Next YYYY-MM-DD= | | Next YYYY-MM-DD=2019-10-01 | ||
| YYYY= | | YYYY=2019 | ||
}} | }} | ||
| Line 9: | Line 9: | ||
== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** | ** Alex B | ||
** Ese O | |||
** Andrew C | |||
** Kathryn B | |||
** Sky N | |||
** Molly | |||
* Other Members | * Other Members | ||
** | ** Ron | ||
** Max | |||
== Agenda == | == Agenda == | ||
* Consent Agenda | * Consent Agenda | ||
** next steps to return a tool to donation source | |||
* Committee Reports | * Committee Reports | ||
* Read mail | * Read mail | ||
| Line 32: | Line 37: | ||
=== Consent Agenda === | === Consent Agenda === | ||
**Discussion about asset removal vs contacting donation source. Will double check with area host. | |||
**AC: Vote re Member Dues for Directors and Officers - (Non-board) Member-based discussion, then vote -- vote passed. | |||
***- https://wiki.pumpingstationone.org/Director_and_Officer_Dues_Policy | |||
** AC: Vote update for Pet Policy -- vote or discussion deferred to later in the meeting. | |||
***- https://wiki.pumpingstationone.org/Pet_Policy | |||
** Waste Management - we are getting fined again for overflow ($90 each month). Option to get a larger Dumpster, but less pickup days. Reason: because we fill it up almost exclusively on the weekend. We have 5 pickups now, we'll go down to 4. Dumpster is 2 yards from 1.5. Agreed - no board vote needed for this. | |||
** A/C; Ventilation - As per Google Groups, repair person is coming in. $95 diagnostic fee; waived in repair cost. Seasonal maintenance being considered. General operations team can handle stuff like this (plus heaters) working. No board vote needed for approval. Spray booth - funding for the remainder of the construction - approx $600-700. Board approval to fund. We are reconciling what was spent; funding is there; voting in a safety net ($600) and funding has to be carried over to this year. | |||
** Safety and Operations Team -- discussion. Vote passed to establish a Safety and Operations Team. Next steps: connect and convene team. | |||
** Election Announcement - MA: November 5 date was announced. Drum up excitement. By October 5, board members will let the Board know if they're running or not. If we have 3+ spots open, KB suggests "turbo mode" of "leadership encouragement event". Make appeal to larger than Google Groups. Discussed ways to get the word out about nominating people. Make a form- electronic and paper. | |||
** Schedule Off-site Board Meeting: instant Slack poll | |||
*** All votes were unanimous. | |||
=== Minutes === | |||
**All area hosts and proxy area hosts receive free membership | |||
**PR: Washington Public Library - they would like to talk to Ese, share ideas about makerspaces. | |||
**PR: Open House Chicago - internal people need to do pre-tour | |||
=== Committee Reports === | === Committee Reports === | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
MMT: Max said we have 2 scholarships active. New round is open. Person 1 with event (workshop element with budget need or donations); option of electronic donations directly to workshop host. How to "front" $60; reference bylaws, otherwise an area host or a vote can fund it. We recommend checking with the area host. | |||
Window for scholarships closes next week-ish. | |||
New Orientation starting in October. | |||
Open House Chicago Plan: Band playing here, 2 people. MMT can help organize cleaning days. Open House Chicago on Calendar. | |||
=== Mail === | === Mail === | ||
=== Financial Report === | === Financial Report === | ||
* '''Chase Checking:''' | * '''Chase Checking:''' 14,049.17 | ||
* '''Chase Savings:''' | * '''Chase Savings:''' 169,013.56 | ||
* '''PEX:''' | * '''PEX:''' 19,457.52 | ||
* '''PayPal:''' | * '''PayPal:''' 11,861.92 | ||
=== Membership Report === | === Membership Report === | ||
* '''Number of Members:''' | |||
* ''' | |||
* '''Quorum:''' | * '''Quorum:''' | ||
| Line 58: | Line 87: | ||
=== New Business === | === New Business === | ||
*Review ordering process for purchasing tools from vote fund - (topic owner = Kathryn) | |||
*Present draft of "Board Guide" - (topic owner = Kathryn) - shelved for another time. | |||
*Tormach education path update - (topic owner = Kathryn)- 2 new people are authorized!! 2 more on the way! | |||
*Status of IT Upgrade vote proposal - re-working vote in lieu of new information. Sky will put the vote forward. Worth paying the Comcast fee- that's the vote question. | |||
*Scholarship - Bringing in outside people for scholarships. | |||
=== Old Business === | === Old Business === | ||
== Votes == | == Votes == | ||
Latest revision as of 19:15, 17 September 2019
| Board Meeting Minutes | ||
|---|---|---|
| << Board Meeting Notes 2019-09-03 | 2019 Board Meetings | Board Meeting Notes 2019-10-01 >> |
Meeting Start:
Attendance
- Board Members
- Alex B
- Ese O
- Andrew C
- Kathryn B
- Sky N
- Molly
- Other Members
- Ron
- Max
Agenda
- Consent Agenda
- next steps to return a tool to donation source
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Old business
Minutes
Discussion on previous minutes
Consent Agenda
- Discussion about asset removal vs contacting donation source. Will double check with area host.
- AC: Vote re Member Dues for Directors and Officers - (Non-board) Member-based discussion, then vote -- vote passed.
- AC: Vote update for Pet Policy -- vote or discussion deferred to later in the meeting.
- Waste Management - we are getting fined again for overflow ($90 each month). Option to get a larger Dumpster, but less pickup days. Reason: because we fill it up almost exclusively on the weekend. We have 5 pickups now, we'll go down to 4. Dumpster is 2 yards from 1.5. Agreed - no board vote needed for this.
- A/C; Ventilation - As per Google Groups, repair person is coming in. $95 diagnostic fee; waived in repair cost. Seasonal maintenance being considered. General operations team can handle stuff like this (plus heaters) working. No board vote needed for approval. Spray booth - funding for the remainder of the construction - approx $600-700. Board approval to fund. We are reconciling what was spent; funding is there; voting in a safety net ($600) and funding has to be carried over to this year.
- Safety and Operations Team -- discussion. Vote passed to establish a Safety and Operations Team. Next steps: connect and convene team.
- Election Announcement - MA: November 5 date was announced. Drum up excitement. By October 5, board members will let the Board know if they're running or not. If we have 3+ spots open, KB suggests "turbo mode" of "leadership encouragement event". Make appeal to larger than Google Groups. Discussed ways to get the word out about nominating people. Make a form- electronic and paper.
- Schedule Off-site Board Meeting: instant Slack poll
- All votes were unanimous.
Minutes
- All area hosts and proxy area hosts receive free membership
- PR: Washington Public Library - they would like to talk to Ese, share ideas about makerspaces.
- PR: Open House Chicago - internal people need to do pre-tour
Committee Reports
Reports from Committees
MMT: Max said we have 2 scholarships active. New round is open. Person 1 with event (workshop element with budget need or donations); option of electronic donations directly to workshop host. How to "front" $60; reference bylaws, otherwise an area host or a vote can fund it. We recommend checking with the area host.
Window for scholarships closes next week-ish.
New Orientation starting in October.
Open House Chicago Plan: Band playing here, 2 people. MMT can help organize cleaning days. Open House Chicago on Calendar.
Financial Report
- Chase Checking: 14,049.17
- Chase Savings: 169,013.56
- PEX: 19,457.52
- PayPal: 11,861.92
Membership Report
- Number of Members:
- Quorum:
Review the PayPal and banking transactions
Member Leaving Reason Reports
RT
New Business
- Review ordering process for purchasing tools from vote fund - (topic owner = Kathryn)
- Present draft of "Board Guide" - (topic owner = Kathryn) - shelved for another time.
- Tormach education path update - (topic owner = Kathryn)- 2 new people are authorized!! 2 more on the way!
- Status of IT Upgrade vote proposal - re-working vote in lieu of new information. Sky will put the vote forward. Worth paying the Comcast fee- that's the vote question.
- Scholarship - Bringing in outside people for scholarships.
