Board Meeting Notes 2019-03-05: Difference between revisions

Latest revision as of 23:51, 6 March 2019

Board Meeting Minutes
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Meeting Start: 7:00pm

Attendance

Board Members
- Andrew Camardella
- Alisha Ciardi
- Jennie P.
- Andrew Sowa
- Sky Nova
- Alex Berkowitz
- Molly Adamski
- Mark Creasy

Other Members

Agenda

Check talk page for board meeting notes, see if any discussion on the agenda took place
Consent Agenda
Committee Reports
Read mail
Financial/membership report
- PEX: $19,243.23
- Chase Savings: $110,802.73
- Chase Checking: $44,686.22
- Paypal: $14,127.35
Review the PayPal and banking transactions
Member leaving reason reports
Check Freshdesk queue
- Membership Refund (?) (#2843)
Member Point Review
- 2 Member Points for Approval
- Member Point Scholarship Donation for Approval
New business
- Review DRC Candidates (app is open until the 15th)
- Member Management Team Candidates (app is open until the 15th)
- scholarship applications (review the 2 we've received)
- discuss how we might move member points to WildApricot
- discuss implementation of change to membership dues
- parking issue with people leaving cars in the back of the building
- discounted memberships for : the Board? Officers (in case we ever create any)? Area Hosts?
- discuss the new project to streamline communication at PS1
- discuss the Area Host Team proposal
- discuss adding additional meeting times for project/team/scholarship management

Old business
- board task list review
- Camera Install Status
- Door Code Change Status
- Air Quality
- Spray Booth Vent Hole

Minutes

Discussion on previous minutes

Approved- New to find a method to freeze google docs for notes

Consent Agenda

none

Committee Reports

none

Reports from Committees

Mail

none

Financial Report

Membership Report

Members:429
Members w/ Storage:131
Total Members:560
Quorum:56

Review the PayPal and banking transactions

Jennie ok with quickbooks
problem with late receipts

Member Leaving Reason Reports

none

RT

Fresh Desk

1. 2843 One refund for missed billing
- in-process jennie

Member Points

using airtable to manage
1. 9 woodshop class to highschool students
- Peter Jansen
- ask for me info
1. 10 sawstop dust
- Peter Jansen
- Approved
Transfer 3 points to scholarship fund
- Michael Skilton
- Approved

New Business

DRC candidates
- Need more people to apply
- Add app page to newsletter
- Make DRC wiki - done
- Open to 15th

Member Management Team
- Open to 15th

Scholarship Applications
- review/define guidelines for approval
- need vs project based
- suggests need based 3 months
- project based would be anticipated length of project
- Share project publicly?
- Have support team?
- 2 scholarships Approved

Move Member points to Wild Apricot
- 3 complaints around spending points
Switch people to $10/$40 tier temporarily probably best
Refund $30? legal issues with money transfer

Membership titles
- Need to change dues titles to membership and membership with storage
- Need to change website Andrew C and Sky

Locker in Wild Apricot
- Idea floated to add locker claim in WA
- No conclusion due to time

Parking behind building
- Put up street signs in alley
- Andrew C buying signs

Discounted membership to board
- read Paul's email (lawyer)
- Moved to next board meeting

New project stream line
- Move to a month from now

Area host team
- Ask what do you want PS1 to be at 10 year anniversary

Adding additional meeting times
- break up into smaller teams
- Organize times online

Cart Storage Issue Resolved

Old Business

Skipping Task List Sheet
- Need to rank the list to make sure we don't miss time sensitive items

Camera's
- 2 installed
- 4 to go
- Standardizing old camera and adding two
- Goal is to cover all entrances and inside server room

New Door Code
- Some IT issues need to be fixed
- Andrew C and Ron will look into

Air quality
- arduino vs expensive
- Needs follow up

Roof Holes
- Andrew C needs to call roofer

Votes

Unanimously Approved
- Old Notes
- Member Point - Peter Jansen
- 3 Member Point Transfer - Michael Skilton
- 3 Scholarship Applications
- 1 Refund due to processing error #2843

Vote Moved
- Member Point - Peter Jansen

@@ Line 9: / Line 9: @@
 == Attendance ==
 * Board Members
+**Andrew Camardella
+**Alisha Ciardi
+**Jennie P.
+**Andrew Sowa
+**Sky Nova
+**Alex Berkowitz
+**Molly Adamski
+**Mark Creasy
 * Other Members
@@ Line 19: / Line 27: @@
 * Read mail
 * Financial/membership report
-** PEX:
+** PEX: $19,243.23
-** Chase Savings:
+** Chase Savings: $110,802.73
-** Chase Checking:
+** Chase Checking: $44,686.22
-** Paypal:
+** Paypal: $14,127.35
 * Review the PayPal and banking transactions
 * Member leaving reason reports
 * Check Freshdesk queue
+**Membership Refund (?) (#2843)
+*Member Point Review
+**2 Member Points for Approval
+**Member Point Scholarship Donation for Approval
 * New business
 **Review DRC Candidates (app is open until the 15th)
@@ Line 34: / Line 46: @@
 **parking issue with people leaving cars in the back of the building
 **discounted memberships for : the Board? Officers (in case we ever create any)? Area Hosts?
-**project to streamline communication at PS1
+**discuss the new project to streamline communication at PS1
+**discuss the Area Host Team proposal
+**discuss adding additional meeting times for project/team/scholarship management
 * Old business
@@ Line 46: / Line 60: @@
 === Discussion on previous minutes ===
+<br /><b>Approved</b>- New to find a method to freeze google docs for notes
 === Consent Agenda ===
+*none
 === Committee Reports ===
+*none
 Reports from [[Committees]]
 === Mail ===
+*none
 === Financial Report ===
@@ Line 59: / Line 78: @@
 === Membership Report ===
-* '''Starving Hackers:'''
+* '''Members:429
-* '''Full Members:'''
+* '''Members w/ Storage:131
-* '''Total Members:'''
+* '''Total Members:560
-* '''Quorum:'''
+* '''Quorum:56
 === Review the PayPal and banking transactions ===
+*Jennie ok with quickbooks
+*problem with late receipts
 === Member Leaving Reason Reports ===
+*none
 === RT ===
+=== Fresh Desk ===
+*#2843 One refund for missed billing
+**in-process jennie
+=== Member Points ===
+*using airtable to manage
+*#9 woodshop class to highschool students
+**Peter Jansen
+**ask for me info
+*#10 sawstop dust
+**Peter Jansen
+**Approved
+*Transfer 3 points to scholarship fund
+**Michael Skilton
+**Approved
 === New Business ===
+*DRC candidates
+**Need more people to apply
+**Add app page to newsletter
+**Make DRC wiki - done
+**Open to 15th
+*Member Management Team
+**Open to 15th
+*Scholarship Applications
+**review/define guidelines for approval
+**need vs project based
+**suggests need based 3 months
+**project based would be anticipated length of project
+**Share project publicly?
+**Have support team?
+**2 scholarships Approved
+*Move Member points to Wild Apricot
+**3 complaints around spending points
+*Switch people to $10/$40 tier temporarily  probably best
+*Refund $30? legal issues with money transfer
+*Membership titles
+**Need to change dues titles to membership and membership with storage
+**Need to change website Andrew C and Sky
+*Locker in Wild Apricot
+**Idea floated to add locker claim in WA
+**No conclusion due to time
+*Parking behind building
+**Put up street signs in alley
+**Andrew C buying signs
+*Discounted membership to board
+**read Paul's email (lawyer)
+**Moved to next board meeting
+*New project stream line
+**Move to a month from now
+*Area host team
+**Ask what do you want PS1 to be at 10 year anniversary
+*Adding additional meeting times
+**break up into smaller teams
+**Organize times online
+*Cart Storage Issue Resolved
 === Old Business ===
+*Skipping Task List Sheet
+**Need to rank the list to make sure we don't miss time sensitive items
+*Camera's
+**2 installed
+**4 to go
+**Standardizing old camera and adding two
+**Goal is to cover all entrances and inside server room
+*New Door Code
+**Some IT issues need to be fixed
+**Andrew C and Ron will look into
+*Air quality
+**arduino vs expensive
+**Needs follow up
+*Roof Holes
+**Andrew C needs to call roofer
 == Votes ==
+*Unanimously Approved
+**Old Notes
+**Member Point - Peter Jansen
+**3 Member Point Transfer - Michael Skilton
+**3 Scholarship Applications
+**1 Refund due to processing error #2843
+*Vote Moved
+**Member Point - Peter Jansen