Board Meeting Notes 2017-10-03: Difference between revisions
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Meeting Start: | Meeting Start: | ||
7: | 7:20PM | ||
== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** Brian | ** Brian | ||
** Andrew | |||
** Ray | |||
** Carl | |||
** Ed | |||
** Simon | |||
** Jennie | |||
* Other Members | * Other Members | ||
| Line 26: | Line 32: | ||
* Check RT queue | * Check RT queue | ||
* New business | * New business | ||
** hiring a space manager | |||
** Standardizing trash cans | |||
** Signage | |||
** Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access | |||
** Remote access to desktops | |||
** Glow in the dark Signage next to lights | |||
** Mark out fire lanes in second half of building and by breaker box | |||
** Get emergency lighting done | |||
** Clearly marked Wut zones | |||
** Corkboard | |||
** Scholarship improvement | |||
** Invite Madeline to next board meeting | |||
** Matt Keith wants to be an authorizer | |||
** Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability | |||
** Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT) | |||
* Old business | * Old business | ||
== Minutes == | == Minutes == | ||
=== Consent Agenda === | === Consent Agenda === | ||
* Vote: approve previous meeting minutes passes | |||
=== Financial Report === | === Financial Report === | ||
| Line 51: | Line 66: | ||
* '''Total Members: 480''' | * '''Total Members: 480''' | ||
* '''Quorum: 47''' | * '''Quorum: 47''' | ||
=== New Business === | === New Business === | ||
* | * Discourse for communications | ||
* | ** Discourse - we will build an instance that builds off LDAP. | ||
* | * Matt Keith wants to be a CNC authorizer | ||
* | ** We’ll open up a call for CNC authorizers. Matt can apply. | ||
* | * Open House Todos | ||
* | ** Done: Insurance certificate has been sent over, we’re approved by OHC. | ||
* | ** Emergency Lighting | ||
* | *** Todo: Get quote from electrician for emergency lighting and lots of other things too. | ||
* | *** Proposed: authorize the board of directors to spend up to $1500 on electrical work for emergency lighting installation. [https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors] | ||
* | ****Vote passes unanimously | ||
* | ** Todo: mark out fire lanes in second half of building | ||
* | *** Vote proposal: spend up to $500 on safety equipment (fire lane marking tape) [https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors] | ||
* | **** Vote passes | ||
* | * Lawyer update: | ||
** Review of liability issues is nearly done: | |||
*** Draft waiver in near complete stages, | |||
*** authorization/canvas, | |||
*** Loaned tool considerations | |||
*** We are ready to start shopping for insurance. | |||
**** Andrew is making initial inquiries with insurers. | |||
**** If you have suggestions for insurance companies, let Andrew know. | |||
***** Questions about supervision and project approval | |||
** Still to do: | |||
*** We need to review Alcohol policy review | |||
*** Waiting on minor policy review from lawyer | |||
*** In the future lawyer will work on bylaws, but that is predicated on other work completion. | |||
** Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. [https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors] | |||
*** Vote passes. | |||
* Alcohol insurance is due for renewal. | |||
** Proposed: renew alcohol policy | |||
*** Vote passes. | |||
* Hiring an employee | |||
** What are the issues that this would solve? Brainstorm and discuss next meeting. | |||
* Additional board meeting / retreat? | |||
** Opportunity to brainstorm and do long-term planning. | |||
** October 12 evening planned | |||
*vote to remove space ops position | |||
** Passes | |||
=== Old Business === | === Old Business === | ||
== Votes == | == Votes == | ||
* | [https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors] | ||
* | * Proposed: authorize the board of directors to spend up to $1500 on electrical work. | ||
**Vote passes unanimously | |||
* Vote proposal: spend up to $500 on safety equipment | |||
** Vote passes | |||
* Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. | |||
** Vote passes. | |||
* Proposed: renew alcohol policy | |||
** Vote passes. | |||
*vote to remove space ops position | |||
** Passes | |||
Meeting closes 8:02 | |||
Latest revision as of 09:02, 5 October 2017
| Board Meeting Minutes | ||
|---|---|---|
| << Board Meeting Notes 2017-09-19 | 2017 Board Meetings | Board Meeting Notes 2017-10-17 >> |
Meeting Start: 7:20PM
Attendance
- Board Members
- Brian
- Andrew
- Ray
- Carl
- Ed
- Simon
- Jennie
- Other Members
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- hiring a space manager
- Standardizing trash cans
- Signage
- Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access
- Remote access to desktops
- Glow in the dark Signage next to lights
- Mark out fire lanes in second half of building and by breaker box
- Get emergency lighting done
- Clearly marked Wut zones
- Corkboard
- Scholarship improvement
- Invite Madeline to next board meeting
- Matt Keith wants to be an authorizer
- Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability
- Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT)
- Old business
Minutes
Consent Agenda
- Vote: approve previous meeting minutes passes
Financial Report
- Chase Checking: $66,941.26
- Chase Savings: $85,688.20
- PEX: $11,800.91
- PayPal: $10,760.84
Membership Report
- Starving Hackers: 341
- Full Members: 139
- Total Members: 480
- Quorum: 47
New Business
- Discourse for communications
- Discourse - we will build an instance that builds off LDAP.
- Matt Keith wants to be a CNC authorizer
- We’ll open up a call for CNC authorizers. Matt can apply.
- Open House Todos
- Done: Insurance certificate has been sent over, we’re approved by OHC.
- Emergency Lighting
- Todo: Get quote from electrician for emergency lighting and lots of other things too.
- Proposed: authorize the board of directors to spend up to $1500 on electrical work for emergency lighting installation. Vote of Directors
- Vote passes unanimously
- Todo: mark out fire lanes in second half of building
- Vote proposal: spend up to $500 on safety equipment (fire lane marking tape) Vote of Directors
- Vote passes
- Vote proposal: spend up to $500 on safety equipment (fire lane marking tape) Vote of Directors
- Lawyer update:
- Review of liability issues is nearly done:
- Draft waiver in near complete stages,
- authorization/canvas,
- Loaned tool considerations
- We are ready to start shopping for insurance.
- Andrew is making initial inquiries with insurers.
- If you have suggestions for insurance companies, let Andrew know.
- Questions about supervision and project approval
- Still to do:
- We need to review Alcohol policy review
- Waiting on minor policy review from lawyer
- In the future lawyer will work on bylaws, but that is predicated on other work completion.
- Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. Vote of Directors
- Vote passes.
- Review of liability issues is nearly done:
- Alcohol insurance is due for renewal.
- Proposed: renew alcohol policy
- Vote passes.
- Proposed: renew alcohol policy
- Hiring an employee
- What are the issues that this would solve? Brainstorm and discuss next meeting.
- Additional board meeting / retreat?
- Opportunity to brainstorm and do long-term planning.
- October 12 evening planned
- vote to remove space ops position
- Passes
Old Business
Votes
- Proposed: authorize the board of directors to spend up to $1500 on electrical work.
- Vote passes unanimously
- Vote proposal: spend up to $500 on safety equipment
- Vote passes
- Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues.
- Vote passes.
- Proposed: renew alcohol policy
- Vote passes.
- vote to remove space ops position
- Passes
Meeting closes 8:02
