Board Meeting Notes 2017-10-03: Difference between revisions

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 Meeting Start:
-:00PM
+:20PM
 == Attendance ==
 * Board Members
 ** Brian
+** Andrew
+** Ray
+** Carl
+** Ed
+** Simon
+** Jennie
 * Other Members
@@ Line 26: / Line 32: @@
 * Check RT queue
 * New business
+** hiring a space manager
+** Standardizing trash cans
+** Signage
+** Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access
+** Remote access to desktops
+** Glow in the dark Signage next to lights
+** Mark out fire lanes in second half of building and by breaker box
+** Get emergency lighting done
+** Clearly marked Wut zones
+** Corkboard
+** Scholarship improvement
+** Invite Madeline to next board meeting
+** Matt Keith wants to be an authorizer
+** Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability
+** Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT)
 * Old business
 == Minutes ==
-=== Discussion on previous minutes ===
 === Consent Agenda ===
+* Vote: approve previous meeting minutes passes
-=== Committee Reports ===
-Reports from [[Committees]]
-=== Mail ===
 === Financial Report ===
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 * '''Total Members: 480'''
 * '''Quorum: 47'''
-=== Review the PayPal and banking transactions ===
-=== Member Leaving Reason Reports ===
-=== RT ===
 === New Business ===
-* hiring a space manager
+* Discourse for communications
-* Standardizing trash cans
+** Discourse - we will build an instance that builds off LDAP.
-* Signage
+* Matt Keith wants to be a CNC authorizer
-* Generate list of members that discontinued membership so that general area
+** We’ll open up a call for CNC authorizers. Matt can apply.
-* host can more efficiently manage storage and Google group access
+* Open House Todos
-* Remote access to desktops
+** Done: Insurance certificate has been sent over, we’re approved by OHC.
-* Glow in the dark Signage next to lights
+** Emergency Lighting
-* Mark out fire lanes in second half of building and by breaker box
+*** Todo: Get quote from electrician for emergency lighting and lots of other things too.
-* Get emergency lighting done
+*** Proposed: authorize the board of directors to spend up to $1500 on electrical work for emergency lighting installation. [https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors]
-* Clearly marked Wut zones
+****Vote passes unanimously
-* Corkboard
+** Todo: mark out fire lanes in second half of building
-* Scholarship improvement
+*** Vote proposal: spend up to $500 on safety equipment (fire lane marking tape) [https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors]
-* Invite Madeline to next board meeting
+**** Vote passes
-* Matt Keith wants to be an authorizer
+* Lawyer update:
+** Review of liability issues is nearly done:
+*** Draft waiver in near complete stages,
+*** authorization/canvas,
+*** Loaned tool considerations
+*** We are ready to start shopping for insurance.
+**** Andrew is making initial inquiries with insurers.
+**** If you have suggestions for insurance companies, let Andrew know.
+***** Questions about supervision and project approval
+** Still to do:
+*** We need to review Alcohol policy review
+*** Waiting on minor policy review from lawyer
+*** In the future lawyer will work on bylaws, but that is predicated on other work completion.
+** Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. [https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors]
+*** Vote passes.
+* Alcohol insurance is due for renewal.
+** Proposed: renew alcohol policy
+*** Vote passes.
+* Hiring an employee
+** What are the issues that this would solve? Brainstorm and discuss next meeting.
+* Additional board meeting / retreat?
+** Opportunity to brainstorm and do long-term planning.
+** October 12 evening planned
+*vote to remove space ops position
+** Passes
 === Old Business ===
 == Votes ==
-* Canvas ?
+[https://wiki.pumpingstationone.org/Bylaws#Issues_Proper_for_a_Vote_of_the_Directors Vote of Directors]
-* Member Points
+* Proposed: authorize the board of directors to spend up to $1500 on electrical work.
+**Vote passes unanimously
+* Vote proposal: spend up to $500 on safety equipment
+** Vote passes
+* Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues.
+** Vote passes.
+* Proposed: renew alcohol policy
+** Vote passes.
+*vote to remove space ops position
+** Passes
+Meeting closes 8:02