Asset Removal Policy: Difference between revisions

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-Voted on: Not yet...
+[[Category:Policy]]
+Voted on: 10/17/2017
 Vote link: [[Vote to Create an Asset Removal Policy]]
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 **the upcoming member meeting minutes for announcement.
 *Inform the board for announcement by sending an email to info@ and treasurer@ emails.
-*If a member disagrees with the disposal of the asset, they must immediately announce a vote to block the removal, while this vote is in progress the asset may not be removed. The Removal Blocking can only happen during the member notification period and the vote will occur on the next member meeting 5 days following a block announcement. Votes must meet quorum and pass with a yes majority to block the disposal otherwise the disposal may proceed as planned. A blocking vote may be proposed up to a second time, for the following member meeting, given that there are 2 or more sponsors for the blocking vote.
+*If a member disagrees with the disposal of the asset, they must immediately announce a vote to block the removal, while this vote is in progress the asset may not be removed. The Removal Blocking can only happen during the member notification period and will follow the standard voting rules found at [[Bylaws#Votes_of_the_Membership]]. Votes must meet quorum and pass with a yes majority to block the disposal otherwise the disposal may proceed as planned. A blocking vote may be proposed up to a second time, for the following member meeting, given that there are 2 or more sponsors for the blocking vote.
 ===Choose a method of asset removal===
-Either of the following Donate or Sell options may be chosen for asset disposal at the discretion of the area host or board.
+Any of the following Donate or Sell options may be chosen for asset disposal at the discretion of the area host or board.
 *Donate: Donations should be made to hackerspaces, makerspaces or other 501(c)3 institutions. The receiving institution must be a 501(c)3 for tax reasons, if they are not then the equipment must be sold to them. The institute receiving the equipment must agree to cover shipping costs for the asset unless the area host or board is willing to arrange transport at zero cost to Pumping Station:One. The board must be provided a proof of delivery receipt, signed by a board member of the receiving institution.
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 **Private auction
 **Raffled as a fundraiser for Pumping Station:One
+*Scrap: In the case of non-functional equipment that is not to be rehabilitated, an Area Host or Board Member may allow the item to be disassembled and/or scrapped by any member.
-Both donation and sale should be attempted for a minimum of 7 days. If the item fails to either be donated or sold, it should be placed in Limbo with an Asset Disposal tag and the treasurer should be notified directly. In all cases the Asset Disposal wiki page for the item should be updated to indicate what happened to the item, and the original notification email in RT should be updated to reflect the resolution by replying to the original asset removal notification email.
+Both donation and sale should be attempted for a minimum of 7 days. If the item fails to either be donated or sold, it should be placed in Limbo with an Asset Disposal tag and the treasurer should be notified directly. The Scrap option may be used immediately after the 7 day waiting period. In all cases the Asset Disposal wiki page for the item should be updated to indicate what happened to the item, and the original notification email in RT should be updated to reflect the resolution by replying to the original asset removal notification email.
 ===Timeline===
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 **Vote to Block - +5 days
 **2nd Vote to block - +7 days
-*Donate or Sell - 7 days
+*Scrap or Donate or Sell - 7 days each
-*Sell or Donate - 7 days
 *Limbo
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 ===Asset Removal Header Instructions===
-Put this code at the top of the wiki page to generate the header...
+Put the following code at the top of the equipment's wiki page to generate the proposal header:<syntaxhighlight>
+{{mbox |type=warning |text=This tool is being proposed for removal in accordance with our [[Asset Removal Policy]]. [[https://LINK_TO_GOOGLE_GROUP_DISCUSSION.HERE| Click this link for more information.]] }}
+</syntaxhighlight>{{mbox |type=warning |text=This tool is being proposed for removal in accordance with our [[Asset Removal Policy]]. [[https://LINK_TO_GOOGLE_GROUP_DISCUSSION.HERE| Click this link for more information.]] }}
+Put the following code at the top of the equipment's wiki page once the equipment has been successfully removed:
+<syntaxhighlight>{{mbox |type=alert |text=This tool has been removed in accordance with our [[Asset Removal Policy]]. [[https://LINK_TO_GOOGLE_GROUP_DISCUSSION.HERE| Click this link for more information.]] }}</syntaxhighlight>
+{{mbox |type=alert |text=This tool has been removed in accordance with our [[Asset Removal Policy]]. [[https://LINK_TO_GOOGLE_GROUP_DISCUSSION.HERE| Click this link for more information.]] }}
-===Asset Removal Tag===
+===Asset Removal Tag ===
 This is what needs to go on the asset to properly mark it as an item for removal.
 *What is it? - Description should be the same on the Asset Removal Action Page.
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 =Removal Section=
 *What is it? -
 *Who is sponsoring? -
 *Date published to the mailing list and RT-
 *Asset value -
 *Suggested method of removal -