Board Meeting Notes 2017-03-08: Difference between revisions

Latest revision as of 21:33, 8 March 2017

Board Meeting Minutes
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Meeting Start:

Attendance

Board Members
- Andrew
- Carl
- Simon
- Ed
- Jennie
- Jonathan

Other Members

Agenda

Check talk page for board meeting notes, see if any discussion on the agenda took place
Consent Agenda
- Approve previous minutes
- Approve one member point for Will for game night [RT 6228]
- Approve two member points for Ray for laser authorization [RT 6211]

[RT 6271]

- Approve one member point for Steve for orientation [RT 6253]
- Approve a member point for Jesse [6268]

Committee Reports
Read mail
Financial/membership report
Review the PayPal and banking transactions
Member leaving reason reports
Check RT queue
New business
- CNC Area Host Applications
- Ken & Lyn membership
- Member concerns
- new main shop floorplan / kitchen expansion

- next meeting date (recurring?)
- New member guidance / onboarding committee
- sharing special projects docs
- using the task list in google sheets to offload all initial board tasks into consent agenda
- process for following up on a complaint, questions to ask / info to gather, where to store info
- the member site and whether we need to or how to switch systems
- copyrighted materials
- get Andrew bank access
  - Brian and Simon to work on getting Andrew bank access. Are we changing banks?
- Treasury items
  - Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
  - Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
  - Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
- Tidy space and disposal
Old business
- follow up on insurance changes
  - Jennie will talk to Karen tomorrow
- follow up on lawyers for bylaws revision

Minutes

Discussion on previous minutes

Consent Agenda

Approve previous minutes
Approve one member point for Will for game night [RT 6228]
Approve two member points for Ray for laser authorization [RT 6211]

[RT 6271]

Approve one member point for Steve for orientation [RT 6253]
Approve a member point for Jesse [6268]

- Consent Agenda passes unanimously

Committee Reports

Reports from Committees

DRC committee
Bylaws committee checkin

Mail

Financial Report

Chase Checking: $94,773.86
Chase Savings: $35,673.87
PEX: $6,615.17 ( $10,000 transfer to checking is in progress )
PayPal: $10,271.13

Membership Report

Starving Hackers: 302
Full Members: 131
Total Members: 433
Quorum: 44

Review the PayPal and banking transactions

Member Leaving Reason Reports

RT

New Business

Tracking Board Tasks

[2017 Board meeting task lists]
- To track recurring tasks owned by the board of directors
[Special Project Folder]
For adding members to the google group, maybe just reply to the directors-only list when they are done.

CNC Area Host Applications

Vote to appoint Matt Keith as CNC area host passes
Vote to appoint Skylar as CNC Authorizer passes

Party planner and space ops positions

- Creating a position to handle
- Vote to create a Space Ops Area Host passes with full membership
- Vote to name Ken as Space Ops Area Host passes
Vote to award Party Planner position a full member passes

new main shop floorplan / kitchen expansion

There is discussion by the kitchen area host and interested parties about moving the map
The board is in charge of determining where hosted areas are per Area_Hosts_and_Volunteer_Positions_Policy
[Interim Area Map] is the current approved area map
[Small Metals Map]
Skilton's draft map: [proposed area map 1/2017]
- Small metals is not in the place that is marked on this (or any) map
Lockers and scaffolding in/next to small metals needs to move to general area
Proposed: approve an updated draft map with small metals added where it currently sits in reality
- Andrew will talk to Skilton to get the original map file and update the area map for a board vote.

Member concerns

...were discussed in a closed meeting

Old Business

- follow up on insurance changes
  - Jennie will talk to Karen tomorrow
- follow up on lawyers for bylaws revision

Votes

@@ Line 38: / Line 38: @@
 * New business
 ** CNC Area Host Applications
+** Ken & Lyn membership
+** Member concerns
+** new main shop floorplan / kitchen expansion
+** next meeting date (recurring?)
 ** New member guidance / onboarding committee
 ** sharing special projects docs
 ** using the task list in google sheets to offload all initial board tasks into consent agenda
-** Member complaints
 ** process for following up on a complaint, questions to ask / info to gather, where to store info
-** next meeting date (recurring?)
 ** the member site and whether we need to or how to switch systems
 ** copyrighted materials
 ** get Andrew bank access
-** new main shop floorplan / kitchen expansion
+*** Brian and Simon to work on getting Andrew bank access. Are we changing banks?
 **Treasury items
 *** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
@@ Line 53: / Line 56: @@
 *** Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
 ** Tidy space and disposal
-** Ken & Lyn membership
 * Old business
 ** follow up on insurance changes
+*** Jennie will talk to Karen tomorrow
 ** follow up on lawyers for bylaws revision
@@ Line 108: / Line 110: @@
 * [[https://drive.google.com/drive/u/1/folders/0B2uz936ed_AzOHMtbnRVQ2x4Nms Special Project Folder]]
 * For adding members to the google group, maybe just reply to the directors-only list when they are done.
+====CNC Area Host Applications====
+* Vote to appoint Matt Keith as CNC area host passes
+* Vote to appoint Skylar as CNC Authorizer passes
+====Party planner and space ops positions====
+** Creating a position to handle
+** Vote to create a Space Ops Area Host passes with full membership
+** Vote to name Ken as Space Ops Area Host passes
+* Vote to award Party Planner position a full member passes
+====new main shop floorplan / kitchen expansion====
+* There is discussion by the kitchen area host and interested parties about moving the map
+* The board is in charge of determining where hosted areas are per [[Area_Hosts_and_Volunteer_Positions_Policy]]
+* [[https://wiki.pumpingstationone.org/images/Hosted_area_map_interim.jpg Interim Area Map]] is the current approved area map
+* [[https://drive.google.com/open?id=0Bwr1Vyj8aFpEbFZ2R2ltanduRVE Small Metals Map]]
+* Skilton's draft map: [[https://drive.google.com/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view proposed area map 1/2017]]
+** Small metals is not in the place that is marked on this (or any) map
+* Lockers and scaffolding in/next to small metals needs to move to general area
+* Proposed: approve an updated draft map with small metals added where it currently sits in reality
+** Andrew will talk to Skilton to get the original map file and update the area map for a board vote.
+====Member concerns====
+...were discussed in a closed meeting
 === Old Business ===
+** follow up on insurance changes
+*** Jennie will talk to Karen tomorrow
+** follow up on lawyers for bylaws revision
 == Votes ==