Board Meeting Notes 2017-03-08: Difference between revisions
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** Ed | ** Ed | ||
** Jennie | ** Jennie | ||
** Jonathan | |||
* Other Members | * Other Members | ||
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[[https://rt.pumpingstationone.org/Ticket/Display.html?id=6271 RT 6271]] | [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6271 RT 6271]] | ||
** Approve one member point for Steve for orientation [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]] | ** Approve one member point for Steve for orientation [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]] | ||
** Approve | ** Approve a member point for Jesse [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6268 6268]] | ||
* Committee Reports | * Committee Reports | ||
* Read mail | * Read mail | ||
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* New business | * New business | ||
** CNC Area Host Applications | ** CNC Area Host Applications | ||
** Ken & Lyn membership | |||
** Member concerns | |||
** new main shop floorplan / kitchen expansion | |||
** next meeting date (recurring?) | |||
** New member guidance / onboarding committee | ** New member guidance / onboarding committee | ||
** sharing special projects docs | ** sharing special projects docs | ||
** using the task list in google sheets to offload all | ** using the task list in google sheets to offload all initial board tasks into consent agenda | ||
** process for following up on a complaint, questions to ask / info to gather, where to store info | ** process for following up on a complaint, questions to ask / info to gather, where to store info | ||
** the member site and whether we need to or how to switch systems | ** the member site and whether we need to or how to switch systems | ||
** copyrighted materials | ** copyrighted materials | ||
** get Andrew bank access | ** get Andrew bank access | ||
** | *** Brian and Simon to work on getting Andrew bank access. Are we changing banks? | ||
**Treasury items | **Treasury items | ||
*** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once). | *** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once). | ||
***Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes. | ***Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes. | ||
*** Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books. | *** Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books. | ||
** Tidy space and disposal | |||
* Old business | * Old business | ||
** follow up on insurance changes | ** follow up on insurance changes | ||
*** Jennie will talk to Karen tomorrow | |||
** follow up on lawyers for bylaws revision | ** follow up on lawyers for bylaws revision | ||
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* Approve previous minutes | * Approve previous minutes | ||
* Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]] | * Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]] | ||
* Approve | * Approve two member points for Ray for laser authorization [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]] | ||
[[https://rt.pumpingstationone.org/Ticket/Display.html?id=6271 RT 6271]] | |||
* Approve one member point for Steve for orientation [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]] | |||
* Approve a member point for Jesse [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6268 6268]] | |||
** Consent Agenda passes unanimously | |||
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Reports from [[Committees]] | Reports from [[Committees]] | ||
* DRC committee | |||
* Bylaws committee checkin | |||
=== Mail === | === Mail === | ||
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=== New Business === | === New Business === | ||
==== Tracking Board Tasks ==== | |||
* [[https://docs.google.com/spreadsheets/d/1s_OU-Tv6DaGfzqpRdVyodrFOwidvMhsNWiL-0ScXHiE/edit#gid=0 2017 Board meeting task lists]] | |||
** To track recurring tasks owned by the board of directors | |||
* [[https://drive.google.com/drive/u/1/folders/0B2uz936ed_AzOHMtbnRVQ2x4Nms Special Project Folder]] | |||
* For adding members to the google group, maybe just reply to the directors-only list when they are done. | |||
====CNC Area Host Applications==== | |||
* Vote to appoint Matt Keith as CNC area host passes | |||
* Vote to appoint Skylar as CNC Authorizer passes | |||
====Party planner and space ops positions==== | |||
** Creating a position to handle | |||
** Vote to create a Space Ops Area Host passes with full membership | |||
** Vote to name Ken as Space Ops Area Host passes | |||
* Vote to award Party Planner position a full member passes | |||
====new main shop floorplan / kitchen expansion==== | |||
* There is discussion by the kitchen area host and interested parties about moving the map | |||
* The board is in charge of determining where hosted areas are per [[Area_Hosts_and_Volunteer_Positions_Policy]] | |||
* [[https://wiki.pumpingstationone.org/images/Hosted_area_map_interim.jpg Interim Area Map]] is the current approved area map | |||
* [[https://drive.google.com/open?id=0Bwr1Vyj8aFpEbFZ2R2ltanduRVE Small Metals Map]] | |||
* Skilton's draft map: [[https://drive.google.com/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view proposed area map 1/2017]] | |||
** Small metals is not in the place that is marked on this (or any) map | |||
* Lockers and scaffolding in/next to small metals needs to move to general area | |||
* Proposed: approve an updated draft map with small metals added where it currently sits in reality | |||
** Andrew will talk to Skilton to get the original map file and update the area map for a board vote. | |||
====Member concerns==== | |||
...were discussed in a closed meeting | |||
=== Old Business === | === Old Business === | ||
** follow up on insurance changes | |||
*** Jennie will talk to Karen tomorrow | |||
** follow up on lawyers for bylaws revision | |||
== Votes == | == Votes == | ||
