Board Meeting Notes 2017-03-08: Difference between revisions

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 == Attendance ==
 * Board Members
-**
+** Andrew
+** Carl
+** Simon
+** Ed
+** Jennie
+** Jonathan
 * Other Members
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 * Check talk page for board meeting notes, see if any discussion on the agenda took place
 * Consent Agenda
+** Approve previous minutes
+** Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]]
+** Approve two member points for Ray for laser authorization [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]]
+[[https://rt.pumpingstationone.org/Ticket/Display.html?id=6271 RT 6271]]
+** Approve one member point for Steve for orientation [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]]
+** Approve a member point for Jesse  [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6268 6268]]
 * Committee Reports
 * Read mail
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 * New business
 ** CNC Area Host Applications
+** Ken & Lyn membership
+** Member concerns
+** new main shop floorplan / kitchen expansion
+** next meeting date (recurring?)
+** New member guidance / onboarding committee
+** sharing special projects docs
+** using the task list in google sheets to offload all initial board tasks into consent agenda
+** process for following up on a complaint, questions to ask / info to gather, where to store info
+** the member site and whether we need to or how to switch systems
+** copyrighted materials
+** get Andrew bank access
+*** Brian and Simon to work on getting Andrew bank access. Are we changing banks?
+**Treasury items
+*** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
+***Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
+*** Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
+** Tidy space and disposal
 * Old business
+** follow up on insurance changes
+*** Jennie will talk to Karen tomorrow
+** follow up on lawyers for bylaws revision
 == Minutes ==
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 * Approve previous minutes
 * Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]]
-* Approve one member point for Ray for laser authorization [https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]]
+* Approve two member points for Ray for laser authorization [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]]
+[[https://rt.pumpingstationone.org/Ticket/Display.html?id=6271 RT 6271]]
+* Approve one member point for Steve for orientation [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]]
+* Approve a member point for Jesse  [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6268 6268]]
+** Consent Agenda passes unanimously
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 Reports from [[Committees]]
+* DRC committee
+* Bylaws committee checkin
 === Mail ===
 === Financial Report ===
-* '''Chase Checking:'''
+* '''Chase Checking: $94,773.86'''
-* '''Chase Savings:'''
+* '''Chase Savings: $35,673.87'''
-* '''PEX:'''
+* '''PEX: $6,615.17 ( $10,000 transfer to checking is in progress )'''
-* '''PayPal:'''
+* '''PayPal: $10,271.13'''
 === Membership Report ===
-* '''Starving Hackers:'''
+* '''Starving Hackers: 302'''
-* '''Full Members:'''
+* '''Full Members: 131'''
-* '''Total Members:'''
+* '''Total Members: 433'''
-* '''Quorum:'''
+* '''Quorum: 44'''
 === Review the PayPal and banking transactions ===
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 === New Business ===
+==== Tracking Board Tasks ====
+* [[https://docs.google.com/spreadsheets/d/1s_OU-Tv6DaGfzqpRdVyodrFOwidvMhsNWiL-0ScXHiE/edit#gid=0 2017 Board meeting task lists]]
+** To track recurring tasks owned by the board of directors
+* [[https://drive.google.com/drive/u/1/folders/0B2uz936ed_AzOHMtbnRVQ2x4Nms Special Project Folder]]
+* For adding members to the google group, maybe just reply to the directors-only list when they are done.
+====CNC Area Host Applications====
+* Vote to appoint Matt Keith as CNC area host passes
+* Vote to appoint Skylar as CNC Authorizer passes
+====Party planner and space ops positions====
+** Creating a position to handle
+** Vote to create a Space Ops Area Host passes with full membership
+** Vote to name Ken as Space Ops Area Host passes
+* Vote to award Party Planner position a full member passes
+====new main shop floorplan / kitchen expansion====
+* There is discussion by the kitchen area host and interested parties about moving the map
+* The board is in charge of determining where hosted areas are per [[Area_Hosts_and_Volunteer_Positions_Policy]]
+* [[https://wiki.pumpingstationone.org/images/Hosted_area_map_interim.jpg Interim Area Map]] is the current approved area map
+* [[https://drive.google.com/open?id=0Bwr1Vyj8aFpEbFZ2R2ltanduRVE Small Metals Map]]
+* Skilton's draft map: [[https://drive.google.com/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view proposed area map 1/2017]]
+** Small metals is not in the place that is marked on this (or any) map
+* Lockers and scaffolding in/next to small metals needs to move to general area
+* Proposed: approve an updated draft map with small metals added where it currently sits in reality
+** Andrew will talk to Skilton to get the original map file and update the area map for a board vote.
+====Member concerns====
+...were discussed in a closed meeting
 === Old Business ===
+** follow up on insurance changes
+*** Jennie will talk to Karen tomorrow
+** follow up on lawyers for bylaws revision
 == Votes ==