Board Meeting Notes 2017-01-03

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Justin
  • Brian
  • Lyn
  • Jennie
  • Simon
  • Ray

• Other Members
  • Andrew

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
  • #5825 Ray Doeksen to reimburse money@ for $138.03
  • #5856 Burton requesting points for Ken (and spending authority/PEX, and an assistant)
  • #5859 Trygve requesting point(s).
  • #5874 Andrew requesting discussion on security cameras.
• New business
  • Disposed of printer issue.
    • Should this be referred to the formal process (board plus one)
    • Should we issue a statement addressing this?
  • Update hosted areas. Proposed map https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view?usp=sharing
    • Current map as of September 2016: [[1]]
  • Membership Audit followup
  • Discussion of end of term feedback / retrospective
  • CNC volunteer authorizer inactive
• Old business
  • Insurance, theft exclusion

Minutes

Discussion on previous minutes

• N/A

Consent Agenda

• Previous meeting minutes approved

Committee Reports

Reports from Committees

• Bylaws committee
  • Waiting on feedback from lawyers

• Buildout committee
  • Budget approval has expired
  • Vote to dissolve committee passes unanimously

Financial Report

• Chase Checking: $88,268.22
• Chase Savings: $35,671.54
• PEX: $14,461.22
• PayPal: $17,233.00

Membership Report

• Starving Hackers: 303
• 'Full Members: 129
• Total Members: 432
• Quorum: 43

Review the PayPal and banking transactions

• Reimbursed Ken for overpaying membership fees
• Reimbursements

Member Leaving Reason Reports

• Not enough time, would like to have a single day membership
• Coming back soon
• Will be back after semester

RT

• [| Request for reimbursement by Shellie] Justin will write her a check
• #5825 Ray Doeksen to reimburse money@ for $138.03
  • Ray will justify his expenses or present his receipts tonight.
• #5856 Burton requesting points for Ken (and spending authority/PEX, and an assistant)
  • Requests we a) recognize Ken's work with member points, b) Pex card, c) volunteer work
  • If we were to give him a pex card, it would have to be under another area host, or we'd need a vote to devote some budget to his card
  • The kind of electrical work that he's been doing was under buildout, in general it would likely go under general area budget
  • Let's gather the information about what kind of budget he might need, aim to have a board vote to create the position
  • Jennie will reach out to Ken and respond to Burton
• #5859 Trygve requesting point(s).
  • Trygve granted two points by unanimous votes
• #5874 Andrew requesting discussion on security cameras.
  • What's the status of the security cameras?
  • We don't have a current policy about cameras in general
  • Our current insurance policy does not cover against theft (though the board is working on that)
  • Andrew will install

New Business

• Disposed of printer issue.
  • Should this be referred to the formal process (board plus one)
  • Should we issue a statement addressing this?
  • In process of moving CNC area, people thought the printer was broken and so put it out in the alley
  • Area host (Andrew) frustration is that people did not come forward to say that they had moved the printer
  • Andrew is still investigating, but his sense is that while motivations are unclear, the printer was not tossed maliciously.
  • Regardless, the situation is frustrating.
  • Printer also did not have an equipment label, though this doesn't excuse the action
  • Board will let Andrew finish investigating
• Update hosted areas. Proposed map https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view?usp=sharing
  • Current map as of September 2016: [[2]]
    • Change would remove the tool cage area
    • Proposed map doesn't include moved location of small metals, but does include the new woodshop location
    • Let's vote at the next meeting on a map with the new small metals location included
• Membership Audit followup
• Discussion of end of term feedback / retrospective
  • Simon will send out survey info
• CNC volunteer authorizer

Old Business

• Insurance, theft exclusion
  • Justin will follow up