Board Meeting Notes 2016-09-06: Difference between revisions

From Pumping Station One
Browse history interactively
← Older edit
VisualWikitext
Esp (talk | contribs)
Domain Admins
763 edits
Esp (talk | contribs)
Domain Admins
763 edits
 
(15 intermediate revisions by 3 users not shown)
Line 1: Line 1:
{{Board Meeting Notes
{{Board Meeting Notes
| Previous YYYY-MM-DD= 2016-8-16
| Previous YYYY-MM-DD= 2016-08-16
| Next YYYY-MM-DD= 2016-09-20
| Next YYYY-MM-DD= 2016-09-20
| YYYY=2016
| YYYY=2016
Line 9: Line 9:
== Attendance ==
== Attendance ==
* Board Members
* Board Members
**
** Justin
** Lyn
** Michael
** Brian
** Simon


* Other Members
* Other Members
**
** Andrew C.
** Matt H.
** Jim B.


== Agenda ==
== Agenda ==
Line 25: Line 31:
* Check RT queue
* Check RT queue
* New business
* New business
** Area Host map [https://drive.google.com/a/pumpingstationone.org/file/d/0ByyGnsLiSGNWbl9ZdjFiams4MC1CUmp3ZHVQM252cFpQd3I0/view?usp=sharing Map Draft]
** vote for space buildout charges over $500
** Area Host map per expansion survey. [https://drive.google.com/a/pumpingstationone.org/file/d/0ByyGnsLiSGNWbl9ZdjFiams4MC1CUmp3ZHVQM252cFpQd3I0/view?usp=sharing Map Draft]
*** Revised map reflecting area host wishes [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHNWk5OVJ4akRzWkM5VXRjaDNQVHJwSHpTekVJ/view?usp=sharing Map Draft 2.0]
*** Revised map reflecting request for a Small Metals Area to be created. [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHZThCQmFacFdhUU0/view?usp=sharing Map Draft 3.0]
*** Interim map with formal creation of a Small Metals Area position. https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg
** Review Tool Area Host plans
** Review Tool Area Host plans
** Commercial certs & space infrastructure
** member run classes could stand to have a variable requirement for attendance depending on tool availability
** space infrastructure - set service levels (RFID ront door is in pieces right now)
** Laser loan vs cash on hand
** Laser loan vs cash on hand
** Area Volunteer review
** Formalize requirements for HR data repository / management
** Utilities billing still in Abbey's name: ComEd, People's Gas, Waste Management are all currently PS1 accounts.  Water/Sewer?
** grandfathered membership dues
** Closed session review of member complaints
* Old business
* Old business
* Old Todos
* Old Todos
Line 45: Line 61:


=== Discussion on previous minutes ===
=== Discussion on previous minutes ===
 
* N/A
=== Consent Agenda ===
=== Consent Agenda ===
* All in favor of approving previous minutes


=== Committee Reports ===
=== Committee Reports ===


Reports from [[Committees]]
Reports from [[Committees]]
==== Space buildout committee ====
* Andrew & Ron looked through all the expenditures and projected expenses
**  Some things are missing - e.g. hot metals ventilation - and may be future votes
* Everything is going well.
* Spent about $1000 so far, mostly on painting.
* About to spend money on electrical and air and sink plumbing materials
* A few new ideas that would be new votes:
** Considering nice range hood, which would be ~$1500. Allocated ~$250 for hood, this may be another vote.
*** Would probably need to put a new hole for 10" duct in the roof, which would cost ~$500
** Spray booth ventilation roof hole would be another vote.
** Considering curtain all the way around hot metals
* Schedule:
** The main things that needed to happen first have mostly happened (paint and lounge 2.0)
** Plasma cutter is coming Friday, once that's in place, most other things can happen in any order
** Woodshop dust collection  is first before moving woodshop tool
** Task list is going into Airway and will be shared
* Member shelving space is earmarked in hot metals and woodshop
** Bumpout in hot metals will be storage
** Brian is interested in helping with storage buildout
==== Bylaws Committee ====
* Currently working on Membership agreement and dispute resolution committee
** These aren't part of bylaws, but related.
** There is lawyer that would be interested in helping review these documents


=== Mail ===
=== Mail ===
* IMTS badges for


=== Financial Report ===
=== Financial Report ===
* '''Chase Checking:'''  
* '''Chase Checking:''' $35,181.42
* '''Chase Savings:'''  
* '''Chase Savings:''' $113,661.10
* '''PEX:'''  
* '''PEX:''' $8,128.64
* '''PayPal:'''  
* '''PayPal:''' $9,019.78


=== Membership Report ===
=== Membership Report ===
* '''Starving Hackers:'''  
* '''Starving Hackers:''' 285
* '''Full Members:'''  
* '''Full Members:''' 124
* '''Total Members:'''  
* '''Total Members:''' 409
* '''Quorum:'''
* '''Quorum:''' 42


=== Review the PayPal and banking transactions ===
=== Review the PayPal and banking transactions ===
* Looking for more documentation from Ray's PEX expenditures
* First three months of the year are reconciled in quickbooks


=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
* Leaving after summer
* Can't justify in budget
* Not enough time to get here
* Too busy, will be back
* Not enough time in the last few months
* Personal scheduling, will return in winter
* Moved to Baltimore
* Was bummed that garment designer wasn't working
** Justin to respond that garment designer should be fixed - somebody should make sure that's actually true first.


=== RT ===
=== RT ===
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5276
* Painting party
** Matt Keith
** Daniel Peters
** Sam Paris
** Sloan Lavery
** Jim Brink (not sure of last name)
** Ron Olson
** Aaron Feigen
** Bob Loos
** Burton Kent
** Jonathan Bisson
** Jennie Plasterer
** Juan Rodriguez
** James Baker
** Jared Kanofsky
** Ken for 2 member points for donating supplies & work
(* Michael Skilton declines a point)
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5256
** 1 point for Lyn for hosting game night
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5205
** 1 point for Andrew C. for lathe authorization point
* All points are approved unanimously
** Michael will assign points
** Justin will handle transfers on ticket: [https://rt.pumpingstationone.org/Ticket/Display.html?id=5276]


=== New Business ===
=== New Business ===
* Assigning hosted areas post-sprawl
** Create Small Metals Host position & approving maps of area host control
** Area Host map per expansion survey. [https://drive.google.com/a/pumpingstationone.org/file/d/0ByyGnsLiSGNWbl9ZdjFiams4MC1CUmp3ZHVQM252cFpQd3I0/view?usp=sharing Map Draft]
** Revised map reflecting area host wishes [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHNWk5OVJ4akRzWkM5VXRjaDNQVHJwSHpTekVJ/view?usp=sharing Map Draft 2.0]
** Revised map reflecting request for a Small Metals Area to be created. [https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHZThCQmFacFdhUU0/view?usp=sharing Map Draft 3.0]
** Interim map with formal creation of a Small Metals Area position.
*** Link to the map on the wiki. https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg
*** Unanimous approval of
* member run classes could stand to have a variable requirement for attendance depending on tool availability
** i.e. are people avoiding running classes because they think they need more people in their classes
** Brian will clarify the wiki to show that we're
* Paying for Laser: loan vs cash on hand.
** Three options
** Pay cash
*** $15,000
** Financing through Chase Loan
** Loan amount for $12,000, 6.05% rate, ~$2200 of interest and fees over five years, can pay off at any time without penalties
** Finance through direct capital company
*** Worse terms than Chase loan, not recommended
** Current finances:
*** $$165,000 in cash on hand
*** Need $70,000 of cash for five months of expenses / savings
*** Need ~$35,000 to have
*** Have about $65,000 available for spending (above and beyond what had already been earmarked for expenditure in votes)
*** Current income is about ~$2,000 month
** Vote of loan vs no loan: unanimously vote 5-0 to pay cash
* Utilities billing still in Abbey's name: ComEd, People's Gas, Waste Management are all currently PS1 accounts.  Water/Sewer?
** Separate gas bill and water bill on other side need to get changed to our name.
*** Brian will take care of changing these bills in our name
*** Brian will pay bill that Tony emailed us
*** Tony's business license expires February 15th
* Closed session review of member complaints
Did not get to this time:
* grandfathered membership dues
* space infrastructure - set service levels (RFID front door is in pieces right now)
* Area Volunteer review
* Formalize requirements for HR data repository / management
* Review Tool Area Host plans
** Push to next meeting
* Old business
* Old Todos
** All board members to bug area hosts to sign area host agreements (other than Ron)
** Jennie to review proposals for tool area host committee and come up with a version
** Jennie to give Ray two member points for [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152] - Done
** Brian to research financing laser through Chase
*** Applied for loan in order to find out terms
** Brian to look at other options for space insurance
** Lyn sending reminder to not torrent copyrighted files - Done
** Simon to forward reimbursement requests to Brian, take care of reactivation of Ashley Matriciano (via Juan Ramos) - Done - thanks Brian!
** Michael to share current applications for authorizers with area hosts - Done
** Michael will ask buildout committee to give report for next week - Done


=== Old Business ===
=== Old Business ===


== Votes ==
== Votes ==
Retrieved from "https://ps1.mywikis.net/wiki/Board_Meeting_Notes_2016-09-06"
Powered by MediaWiki
Powered by Semantic MediaWiki