Board Meeting Notes 2016-08-16

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Justin
  • Jennie
  • Lyn
  • Michael
  • Simon
  • Brian

• Other Members
  • Tom
  • An
  • Doug

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
  • Two member points for Ray, Laser auths. [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152]
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• Check info@ inbox, since those emails are not making it to RT
• New business
  • Authorizer Reviews
  • Board event
  • Moderation & communication
• Old business
  • Tool area host position
  • Old Todos
    • Michael to ask area hosts for job descriptions for volunteer authorizers - Done
    • Michael to get area hosts to sign area host agreement
    • Justin to announce volunteer authorizer positions are open for review - Done
    • Lyn to make and post fliers about volunteer authorizer - Done
    • Jennie to handle member points- 2 for Andrew, 1 for Dave, 1 for Jason
    • Jennie will talk to Dan about removing Tardis from roof, saying that we will remove it, discuss rebuilding and installing a more durable version
    • Justin to announce space buildout project management committee - Done
    • Justin will ask laser v2 vote organizers about financing options through vendor
    • Brian will look into financing laser through Chase and through vendor - Done
    • Brian to look at insurance options

Minutes

Consent Agenda

• Two member points for Ray, Laser auths. [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152]
  • Passes unanimously
• Jennie to give Ray two member points for [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152]

Committee Reports

Reports from Committees

Mail

• DMCA from Comcast
  • Lyn sending reminder to not torrent copyrighted files
• Insurance invoice - already taken care of

Financial Report

• Chase Checking: $29,307.16
• Chase Savings: $113,657.01
• PEX: $9034.56
• PayPal: $15,936.72

Membership Report

• Starving Hackers: 286
• Full Members: 121
• Total Members: 407
• Quorum:41

Member Leaving Reason Reports

• Wasn't using the space enough

RT

• RT forwarding isn't working
• Keep an eye on the info@ account
  • Simon to forward reimbursement requests to Brian, take care of reactivation of Ashley Matriciano (via Juan Ramos)

New Business

• Volunteer Authorizers
  • Michael to share current applications for authorizers with area hosts
• Board event
  • 11 am on the 28th

Old Business

• Tool area host position
  • One application
  • Area hosts are game to be in charge of tools in their area
  • There still need to be general tools
  • Possibility of a committee
    • We're open to that proposal
    • Andrew may be working on a version of that proposal
  • Jennie to review proposals for tool area host committee and come up with a version
• Bylaws
  • We need to give feedback, with goal of being ready to submit to the lawyers
• Michael will ask buildout committee to give report for next week

Old Todos

• Michael to ask area hosts for job descriptions for volunteer authorizers - Done
• Michael to get area hosts to sign area host agreement
  • Ron signed, let's bug the rest of folks
• Justin to announce volunteer authorizer positions are open for review - Done
• Lyn to make and post fliers about volunteer authorizer - Done
• Jennie to handle member points- 2 for Andrew, 1 for Dave, 1 for Jason
  • Done
• Jennie will talk to Dan about removing Tardis from roof, saying that we will remove it, discuss rebuilding and installing a more durable version
  • Jennie contacted, no response yet
• Justin to announce space buildout project management committee - Done
• Justin will ask laser v2 vote organizers about financing options through vendor - asked Andrew
• Brian will look into financing laser through Chase and through vendor
  • researched options, will check with bank
• Brian to look at insurance options
  • Not yet

New Todos

• Jennie to give Ray two member points for [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152]
• Jennie to review proposals for tool area host committee and come up with a version
• All board members to bug area hosts to sign area host agreements (other than Ron)
• Brian to research financing laser through Chase
• Brian to look at other options for space insurance
• Lyn sending reminder to not torrent copyrighted files
• Simon to forward reimbursement requests to Brian, take care of reactivation of Ashley Matriciano (via Juan Ramos)
• Michael to share current applications for authorizers with area hosts
• Michael will ask buildout committee to give report for next week