Board Meeting Notes 2016-07-19: Difference between revisions
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** | ** Justin | ||
** Jennie | |||
** Lyn | |||
** Michael | |||
** Simon | |||
** Brian | |||
* Other Members | * Other Members | ||
** | ** Will | ||
** Pete / Bio Guy | |||
== Agenda == | == Agenda == | ||
| Line 27: | Line 33: | ||
** Area Host Review | ** Area Host Review | ||
* Old business | * Old business | ||
** Old Todos | |||
== Minutes == | == Minutes == | ||
| Line 33: | Line 40: | ||
=== Consent Agenda === | === Consent Agenda === | ||
* Previous minutes approved | |||
=== Committee Reports === | === Committee Reports === | ||
* Safety | |||
** Committee will have access to next door, will plan a walkthrough | |||
** Will begin to purchase safety equpiment for next door (first aid kits, fire extinguishers, insurance-mandated security cameras) | |||
*** This can come out of Safety or Move budgets | |||
* Lighting upgrades will begin tomorrow. | |||
=== Mail === | |||
* Pex card for Eric B. | |||
** Lyn will email him to tell him to pick it up | |||
* T.A. Cummings | |||
** Policy increase invoice - $819 | |||
*** Square footage is incorrect | |||
*** Should be closer to ten thousand - the number is on the lease | |||
** Brian to follow up with insurance about invoice & square footage discrepancy | |||
=== Financial Report === | === Financial Report === | ||
* '''Chase Checking:''' | * '''Chase Checking:''' $82,072.61 | ||
* '''Chase Savings:''' | * '''Chase Savings:''' $73,654.46 | ||
* '''PEX:''' | * '''PEX:''' $10,833.08 | ||
* '''PayPal:''' | * '''PayPal:''' $6372.45 | ||
=== Membership Report === | === Membership Report === | ||
* '''Starving Hackers:''' | * '''Starving Hackers:''' 291 | ||
* '''Full Members:''' | * '''Full Members:''' 121 | ||
* '''Total Members:''' | * '''Total Members:''' 412 | ||
* '''Quorum:''' | * '''Quorum:''' 41 | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
* Joined PS1 and Analytics Lounge, was using analytics lounge more than PS1 | |||
* Moved to CA | |||
* Hasn't been here in a year, figured it was time for a break | |||
* Not enough free time | |||
=== RT === | === RT === | ||
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=5006 5006] & [https://rt.pumpingstationone.org/Ticket/Display.html?id=5007 5007] | |||
** Simon to ask for more details | |||
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4982 4982] Shellie asking for a donation letter | |||
** Justin to followup with Shellie on [https://rt.pumpingstationone.org/Ticket/Display.html?id=4982 4982] , send the donation letter request form | |||
** [https://docs.google.com/document/d/1feGC8ZR-UMtXbTYn6WKLXC-8-PPW2-oYPs08tIzNPOQ/edit Donation Letter Request Form] | |||
=== New Business === | === New Business === | ||
==== Area Host Reviews ==== | |||
* Hot Metals: | |||
** Ron | |||
* Crafts: | |||
** Shellie | |||
* Electronics: | |||
** Anna | |||
* General Space: | |||
** Erik | |||
*** Would it be worth separating out the supply replenishment & managing general space (e.g. member storage and project storage)? | |||
**** To keep in mind for the future, as the space gets bigger | |||
* CNC | |||
** Andrew | |||
*** Consider second authorizer when doing authorizer review next month | |||
* Cold Metal | |||
** Dean | |||
* Woodshop | |||
** Eric, already reviewed previous meeting | |||
* Tool Cage | |||
** Role: maintain tool cage, organize, keep consumables - for all areas | |||
** Do we keep the role? With the sprawl, tools may move into individual areas | |||
** Could change the position to focus more on organization, increasing stock | |||
** Are there tools that we want to encourage people to bring on their own from home? | |||
*** We'll probably never have high quality chisels that stay sharp, but it's nice to have some so-so versions for learning | |||
** Could send the tools into individual hosted areas | |||
** Board votes to open up applications again for the position, Shae to be area host until notice | |||
*** Michael will write up some more info for the application | |||
*** Michael will email area hosts to give them more information | |||
* Kitchen | |||
** Gerald | |||
=== Old Business === | === Old Business === | ||
* Jennie to send another doodle poll to discuss policies | |||
** Email on director's list if you're interested in being part of the conversation | |||
* Bylaws - continue to read through | |||
* Banking change is coming along - Brian is researching | |||
====To Do==== | ====Old To Do==== | ||
* All of board to review bylaw drafts | * All of board to review bylaw drafts | ||
* Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws | * Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws | ||
** Jennie will send another Doodle Poll | |||
* Justin will do more research to find out what the current liquor liability agreement is | * Justin will do more research to find out what the current liquor liability agreement is | ||
* Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem | * Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem | ||
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Simon to Check to make sure that Ray got his point and that the ticket is a duplicate] | * [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Simon to Check to make sure that Ray got his point and that the ticket is a duplicate] | ||
** Emailed Ray, no response | |||
* Dave will clear quickbooks-email@ to send reports to directors-only@ | * Dave will clear quickbooks-email@ to send reports to directors-only@ | ||
** Done. Now anybody can post to directors-only@ | |||
* Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday | |||
* Brian will talk to Chase this week about ACH fees | |||
====New and Carryover To Do ==== | |||
* All of board to review bylaw drafts | |||
* Justin will do more research to find out what the current liquor liability agreement is | |||
* Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday | * Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday | ||
* Brian will talk to Chase this week about ACH fees | * Brian will talk to Chase this week about ACH fees | ||
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=5006 5006] & [https://rt.pumpingstationone.org/Ticket/Display.html?id=5007 5007] | |||
** Simon to ask for more details | |||
* Justin to followup with Shellie on [https://rt.pumpingstationone.org/Ticket/Display.html?id=4982 4982] , send the donation letter request form | |||
** [https://docs.google.com/document/d/1feGC8ZR-UMtXbTYn6WKLXC-8-PPW2-oYPs08tIzNPOQ/edit Donation Letter Request Form] | |||
* Brian to follow up with insurance about invoice & square footage discrepancy | |||
* Lyn will email Eric B. to tell him to pick up Pex Card | |||
== Votes == | == Votes == | ||
Latest revision as of 20:12, 26 July 2016
| Board Meeting Minutes | ||
|---|---|---|
| << Board Meeting Notes 2016-07-05 | 2016 Board Meetings | Board Meeting Notes 2016-08-02 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Jennie
- Lyn
- Michael
- Simon
- Brian
- Other Members
- Will
- Pete / Bio Guy
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Area Host Review
- Old business
- Old Todos
Minutes
Discussion on previous minutes
Consent Agenda
- Previous minutes approved
Committee Reports
- Safety
- Committee will have access to next door, will plan a walkthrough
- Will begin to purchase safety equpiment for next door (first aid kits, fire extinguishers, insurance-mandated security cameras)
- This can come out of Safety or Move budgets
- Lighting upgrades will begin tomorrow.
- Pex card for Eric B.
- Lyn will email him to tell him to pick it up
- T.A. Cummings
- Policy increase invoice - $819
- Square footage is incorrect
- Should be closer to ten thousand - the number is on the lease
- Brian to follow up with insurance about invoice & square footage discrepancy
- Policy increase invoice - $819
Financial Report
- Chase Checking: $82,072.61
- Chase Savings: $73,654.46
- PEX: $10,833.08
- PayPal: $6372.45
Membership Report
- Starving Hackers: 291
- Full Members: 121
- Total Members: 412
- Quorum: 41
Member Leaving Reason Reports
- Joined PS1 and Analytics Lounge, was using analytics lounge more than PS1
- Moved to CA
- Hasn't been here in a year, figured it was time for a break
- Not enough free time
RT
- 5006 & 5007
- Simon to ask for more details
- 4982 Shellie asking for a donation letter
- Justin to followup with Shellie on 4982 , send the donation letter request form
- Donation Letter Request Form
New Business
Area Host Reviews
- Hot Metals:
- Ron
- Crafts:
- Shellie
- Electronics:
- Anna
- General Space:
- Erik
- Would it be worth separating out the supply replenishment & managing general space (e.g. member storage and project storage)?
- To keep in mind for the future, as the space gets bigger
- Would it be worth separating out the supply replenishment & managing general space (e.g. member storage and project storage)?
- Erik
- CNC
- Andrew
- Consider second authorizer when doing authorizer review next month
- Andrew
- Cold Metal
- Dean
- Woodshop
- Eric, already reviewed previous meeting
- Tool Cage
- Role: maintain tool cage, organize, keep consumables - for all areas
- Do we keep the role? With the sprawl, tools may move into individual areas
- Could change the position to focus more on organization, increasing stock
- Are there tools that we want to encourage people to bring on their own from home?
- We'll probably never have high quality chisels that stay sharp, but it's nice to have some so-so versions for learning
- Could send the tools into individual hosted areas
- Board votes to open up applications again for the position, Shae to be area host until notice
- Michael will write up some more info for the application
- Michael will email area hosts to give them more information
- Kitchen
- Gerald
Old Business
- Jennie to send another doodle poll to discuss policies
- Email on director's list if you're interested in being part of the conversation
- Bylaws - continue to read through
- Banking change is coming along - Brian is researching
Old To Do
- All of board to review bylaw drafts
- Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws
- Jennie will send another Doodle Poll
- Justin will do more research to find out what the current liquor liability agreement is
- Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
- Simon to Check to make sure that Ray got his point and that the ticket is a duplicate
- Emailed Ray, no response
- Dave will clear quickbooks-email@ to send reports to directors-only@
- Done. Now anybody can post to directors-only@
- Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
- Brian will talk to Chase this week about ACH fees
New and Carryover To Do
- All of board to review bylaw drafts
- Justin will do more research to find out what the current liquor liability agreement is
- Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
- Brian will talk to Chase this week about ACH fees
- 5006 & 5007
- Simon to ask for more details
- Justin to followup with Shellie on 4982 , send the donation letter request form
- Brian to follow up with insurance about invoice & square footage discrepancy
- Lyn will email Eric B. to tell him to pick up Pex Card
