Board Meeting Notes 2016-07-05: Difference between revisions

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 == Attendance ==
 * Board Members
-**
+** Justin
+** Michael
+** Lyn
+** Simon
+** Jennie
+** Brian
+** Dave
 * Other Members
-**
+** Andrew
+** Ken
 == Agenda ==
@@ Line 25: / Line 33: @@
 * Check RT queue
 * New business
+** Volunteer Authorizer
 ** Area Host Review
 ** Animals, Events, Alcohol Policy review
 ** Bylaws committee submission to the board
+** Move-in update
+** Bylaw update
 * Old business
 **Double reimbursement to Eric B.
@@ Line 45: / Line 57: @@
 === Discussion on previous minutes ===
+* NA
 === Consent Agenda ===
+* All in favor of approving previous minutes
 === Committee Reports ===
 Reports from [[Committees]]
+==== Bylaws committee====
+* Bylaws committee has drafts that were shared with board
+* Committee is ready to share draft with lawyers
+** All board members to review bylaws
+** Some items were split out as a separate project, work continues - e.g. code of conduct / disciplinary procedure, member agreement
+*** Should these things be handled outside of the bylaws committee?
+* Should we get feedback from the lawyers or the members first?
+** Let's make sure that we understand everything in the bylaws before sending to the membership
+* Are there areas that the bylaws committee wants feedback on from the lawyers?
+** Nothing specifically - feel pretty good about the
+* Could the committee put together a list of the differences between the version from the lawyers and the latest version?
+** Addressed somethings that seemed
+====Safety Committee====
+* No news. Will do walkthrough when we have access next door
 === Mail ===
 === Financial Report ===
-* '''Chase Checking:'''
+* '''Chase Checking:''' $72,313.86
-* '''Chase Savings:'''
+* '''Chase Savings:''' $73,654.46
-* '''PEX:'''
+* '''PEX:''' 11219.95
-* '''PayPal:'''
+* '''PayPal:''' 8783.47
 === Membership Report ===
-* '''Starving Hackers:'''
+* '''Starving Hackers:''' 297
-* '''Full Members:'''
+* '''Full Members:''' 118
-* '''Total Members:'''
+* '''Total Members:''' 415
-* '''Quorum:'''
+* '''Quorum:''' 40
+=== Transactions ===
+* Comed, Gas, Trash, Rent, Comcast, Adobe, Inutit
+* Brian created report of expenses classified from area to automatically send from quickbooks to directors-only@
+** Dave will clear quickbooks-email@ to send reports to directors-only@
+** Brian will shift the quickbooks so that area hosts get it on Wednesday, board gets it on Sunday
+** It's difficult to create reports on unclassified expenses
+* Chase charged us for three ACH user accounts, but should only be two - Simon deactivated ACH on his account
+** Brian will talk to Chase this week
 === Member Leaving Reason Reports ===
+* Need to save money right now
 === RT ===
+* Point requests - currently two points over budget for the year
+** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4904 4904 - 2/12 Chocolate for Shelly]
+** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4906 4906 - Gardening by the Bucket for Shelly]
+** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4907 4907 - Japanese Curry Buccaneer's Galley Gerald]
+** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4908 4908 - Chocolate Truffles Buccaneer's Galley Gerald]
+** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4909 4909 - Spend request for Shelly]
+** All passed unanimously
+** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4964 4964 Jesse asking to redeem point]
+** Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
+** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Check to make sure that Ray got his point and it's not a duplicate]
 === New Business ===
+* New Volunteer Authorizers
+** Jeremy is new hot metal authorizer
+** Ken is new wood shop authorizer
+* Animals, Events, Alcohol Policy review
+** These were put in place because they were noted in our insurance policy
+** Animal clause is not in this year's policy
+** Alcohol policy
+*** Unclear what the current alcohol liability / agreement is with insurance
+*** Don't have the most current version
+*** Refers to serving alcohol and closing the premises, neither of which are particularly relevant
+** Is there value in revisiting this?
+** Any changes would go through a member vote
+** Maybe we should schedule a working session in the future to go through these policies and bylaw, etc.
+*** Jennie will put together a doodle poll to schedule a working meeting
+** Justin will do more research to find out what the current liquor liability agreement is
 * Area Host Review
-* Animals, Events, Alcohol Policy review
+* Bylaws committee submission to the board
+** See committee report above
+* Move-in update
+** Waiting for update from Dan
+** Justin will schedule a walkthrough when landlord works are complete
+*** Lighting and front door
+**** Waiting on lighting Comed & contractor for more info about the install
+**** We were offered a credit to fix the front door
+***** Could use this as an opportunity to update keypads
+** Area Host Review
+*** Area host review will begin tonight - will review applications next meeting
+* Old business
+** CTO update
+*** Inactive member script is in effect and should be running regularly
+*** door code change is next on the list
+**Double reimbursement to Eric B.
+*** More next time we see him
+** Banking update from Brian
+*** More next week
+** Lighting update
+*** We sent the paperwork, haven't heard back from contractor/comed
+** Business cards
+* Old Todos
+**Justin to give Brian a check - Done
+** Simon to remove ACH from Secretary account; all ACH payments go through president account - Done
+** Brian will put together a vote for cleaning service - Done
+** Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla - Done
+*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821]
+*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813]
-=== Old Business ===
+==To Do==
-* Double reimbursement to Eric B.
+* All of board to review bylaw drafts
-* Door code update
+* Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws
-* Banking update from Brian
+* Justin will do more research to find out what the current liquor liability agreement is
-* Lighting update
+* Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
-* Business cards
+* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Simon to Check to make sure that Ray got his point and that the ticket is a duplicate]
+* Dave will clear quickbooks-email@ to send reports to directors-only@
+* Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
+* Brian will talk to Chase this week about ACH fees
 == Votes ==
+* Approved member points for Gerald, Shelly
+* Voted 4-2-1 to select a wood shop authorizor
+* Voted unanimously to appoint Ken as wood shop authorizer and Jeremy as Metals Authorizer