Board Meeting Notes 2016-06-07: Difference between revisions
From Pumping Station One
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** | **Justin | ||
**Jennie | |||
**Brian | |||
**Lyn | |||
**Ray | |||
**Michael | |||
* Other Members | * Other Members | ||
** | **Ken | ||
**Johnny | |||
== Agenda == | == Agenda == | ||
| Line 22: | Line 28: | ||
* Financial/membership report | * Financial/membership report | ||
* Review the PayPal and banking transactions | * Review the PayPal and banking transactions | ||
**https://rt.pumpingstationone.org/Ticket/Display.html?id=4740 | |||
* Member leaving reason reports | * Member leaving reason reports | ||
* Check RT queue | * Check RT queue | ||
** Check info@ mailbox to cover items that did not make it into the RT queue | |||
* New business | * New business | ||
**Vote on party spending. | **Vote on party spending. | ||
** Space update | |||
*** Insurance update for new space | |||
** Area Host Agreement & Status | |||
** Insurance & Tax preparations for outside presenter | |||
* Old business | * Old business | ||
** Old Todos: | |||
*** Dave will handle member point tickets: | |||
**** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4700 Lyn requested member point] | |||
**** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4640 Ray requested member point for laser] | |||
**** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4647 Request for point for Josh] | |||
**** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4659 Transfer member points] | |||
*** Justin & Dave will work on resolving [https://rt.pumpingstationone.org/Ticket/Display.html?id=4630 Pagely is still billing Derek's debit card] | |||
*** Dave will work on paypal integration | |||
*** Brian will look into getting a quote from cleaners for more frequent cleaning & new space | |||
*** Michael is following up on business license | |||
*** Michael is looking into privacy policies | |||
*** Justin will follow up with Dan about overpayment | |||
== Minutes == | == Minutes == | ||
=== Discussion on previous minutes === | === Discussion on previous minutes === | ||
*none | |||
=== Consent Agenda === | === Consent Agenda === | ||
*passes unanimously | |||
=== Committee Reports === | === Committee Reports === | ||
*Safety Committee - sent report to President. AC in the lounge is one pressing issue and is impeded by the bars on the windows. | |||
*Space Planning Committee - we will create a mass mailer | |||
*Bylaws Committee - putting together the bylaws, creating a bylaws complaint issue procedure | |||
Reports from [[Committees]] | Reports from [[Committees]] | ||
=== Mail === | === Mail === | ||
*none, all advertisement mail | |||
=== Financial Report === | === Financial Report === | ||
* '''Chase Checking:''' | * '''Chase Checking:''' $60453.15 | ||
* '''Chase Savings:''' | * '''Chase Savings:''' $73652.05 | ||
* '''PEX:''' | * '''PEX:''' $11880.88 | ||
* '''PayPal:''' | * '''PayPal:''' $11841.24 | ||
=== Membership Report === | === Membership Report === | ||
* '''Starving Hackers:''' | * '''Starving Hackers:''' 115 | ||
* '''Full Members:''' | * '''Full Members:''' 290 | ||
* '''Total Members:''' | * '''Total Members:''' 405 | ||
* '''Quorum:''' | * '''Quorum:'''39 | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
*Six member leaving reports - unavailable to get to space because of work, life and business | |||
=== RT === | === RT === | ||
*4810 - Ken and Andrew shop maintenance | |||
*4733 and 4762 request member point for new furniture acquisition, Jason | |||
*4792 member point for Eric, 2 points | |||
*4804 Ashley for running a class | |||
*Brad J. helped with 3D printer exhibition | |||
*All points approved unanimously | |||
4740 receipt for Kitchen some food stuffs are being bought and should be from the food donations | |||
=== New Business === | === New Business === | ||
*Party spending - Lyn will handle party budget for the rest of the year via vote of the Board. 5 yes, 1 abstain | |||
*Area Host Agreement & Status - suggestion from AH - should be targeted to each area | |||
**- guidelines for spending for each AH | |||
**AH absentism should be addressed, cohesion between AHs, suggest AH meetings, | |||
**President wants to review all current AH positions | |||
*Ray is running a tour on Friday, it will be $5 per person, each person will receive a glass etched with | |||
*Justin will contact Arturo regarding buying snacks with his budget | |||
*We are paying someone for a service for the Allies Workshop, we don't need to fill out paperwork until the cost passes $600. | |||
**We don't need to acquire extra insurance for this workshop | |||
*Street faire - Andrew/Jennie looking into that on Troy, Jennie will follow through with that | |||
*Cleaning lady talked to Jennie about doing a walk through again to clarify what to clean/touch | |||
=== Old Business === | === Old Business === | ||
*We didn't pay our rent for June because we were ahead by one month. | |||
*Dave took care of old member point tickets | |||
*Dave/Justin pagely, not yet | |||
*Dave Paypal not yet | |||
*Brian cleaning company, done | |||
*Mike - Business license no hold until Illinois tax work is done | |||
*Mike - table for members, Dave | |||
*Justin - Dan rent overpayment, done - we will pay for additional space after we move in and not before | |||
*Mike - AC | |||
== Votes == | == Votes == | ||
*Party spending - Lyn will handle party budget for the rest of the year via vote of the Board. 5 yes, 1 abstain | |||
* 4810 - Ken and Andrew shop maintenance | |||
* 4733 and 4762 request member point for new furniture acquisition, Jason | |||
* 4792 member point for Eric, 2 points | |||
* 4804 Ashley for running a class | |||
* Brad J. helped with 3D printer exhibition | |||
* All points approved unanimously | |||
Latest revision as of 00:23, 8 June 2016
| Board Meeting Minutes | ||
|---|---|---|
| << Board Meeting Notes 2016-05-17 | 2016 Board Meetings | Board Meeting Notes 2016-06-21 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Jennie
- Brian
- Lyn
- Ray
- Michael
- Other Members
- Ken
- Johnny
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- Check info@ mailbox to cover items that did not make it into the RT queue
- New business
- Vote on party spending.
- Space update
- Insurance update for new space
- Area Host Agreement & Status
- Insurance & Tax preparations for outside presenter
- Old business
- Old Todos:
- Dave will handle member point tickets:
- Justin & Dave will work on resolving Pagely is still billing Derek's debit card
- Dave will work on paypal integration
- Brian will look into getting a quote from cleaners for more frequent cleaning & new space
- Michael is following up on business license
- Michael is looking into privacy policies
- Justin will follow up with Dan about overpayment
- Old Todos:
Minutes
Discussion on previous minutes
- none
Consent Agenda
- passes unanimously
Committee Reports
- Safety Committee - sent report to President. AC in the lounge is one pressing issue and is impeded by the bars on the windows.
- Space Planning Committee - we will create a mass mailer
- Bylaws Committee - putting together the bylaws, creating a bylaws complaint issue procedure
Reports from Committees
- none, all advertisement mail
Financial Report
- Chase Checking: $60453.15
- Chase Savings: $73652.05
- PEX: $11880.88
- PayPal: $11841.24
Membership Report
- Starving Hackers: 115
- Full Members: 290
- Total Members: 405
- Quorum:39
Member Leaving Reason Reports
- Six member leaving reports - unavailable to get to space because of work, life and business
RT
- 4810 - Ken and Andrew shop maintenance
- 4733 and 4762 request member point for new furniture acquisition, Jason
- 4792 member point for Eric, 2 points
- 4804 Ashley for running a class
- Brad J. helped with 3D printer exhibition
- All points approved unanimously
4740 receipt for Kitchen some food stuffs are being bought and should be from the food donations
New Business
- Party spending - Lyn will handle party budget for the rest of the year via vote of the Board. 5 yes, 1 abstain
- Area Host Agreement & Status - suggestion from AH - should be targeted to each area
- - guidelines for spending for each AH
- AH absentism should be addressed, cohesion between AHs, suggest AH meetings,
- President wants to review all current AH positions
- Ray is running a tour on Friday, it will be $5 per person, each person will receive a glass etched with
- Justin will contact Arturo regarding buying snacks with his budget
- We are paying someone for a service for the Allies Workshop, we don't need to fill out paperwork until the cost passes $600.
- We don't need to acquire extra insurance for this workshop
- Street faire - Andrew/Jennie looking into that on Troy, Jennie will follow through with that
- Cleaning lady talked to Jennie about doing a walk through again to clarify what to clean/touch
Old Business
- We didn't pay our rent for June because we were ahead by one month.
- Dave took care of old member point tickets
- Dave/Justin pagely, not yet
- Dave Paypal not yet
- Brian cleaning company, done
- Mike - Business license no hold until Illinois tax work is done
- Mike - table for members, Dave
- Justin - Dan rent overpayment, done - we will pay for additional space after we move in and not before
- Mike - AC
Votes
- Party spending - Lyn will handle party budget for the rest of the year via vote of the Board. 5 yes, 1 abstain
- 4810 - Ken and Andrew shop maintenance
- 4733 and 4762 request member point for new furniture acquisition, Jason
- 4792 member point for Eric, 2 points
- 4804 Ashley for running a class
- Brad J. helped with 3D printer exhibition
- All points approved unanimously
