Board Meeting Notes 2016-05-03: Difference between revisions
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** | ** Justin | ||
** Ray | |||
** Michael | |||
** Lyn | |||
** Jennie | |||
** Simon | |||
** Brian | |||
** Dave | |||
* Other Members | * Other Members | ||
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** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]] | ** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]] | ||
* Michael will follow up with city consultant about business license | * Michael will follow up with city consultant about business license | ||
** Did more research, continues | |||
* Justin & Michael will create invoice for electrical billing | * Justin & Michael will create invoice for electrical billing | ||
** To do tonight after the meeting | |||
* Ray to order business cards | * Ray to order business cards | ||
** Simon to followup | ** Simon to followup | ||
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=== Consent Agenda === | === Consent Agenda === | ||
* Past minutes approved unanimously | |||
=== Committee Reports === | === Committee Reports === | ||
* Space planning committee did not meet | |||
**Lease update - Justin talked to Eric, has been talking about a move-in date | |||
* Bylaws committee | |||
** Almost finished reading bylaws by lawyers and our bylaws, and comparing to Illinois law | |||
Reports from [[Committees]] | Reports from [[Committees]] | ||
=== Mail === | === Mail === | ||
* Letter from the IRS - re: April 12 tax exempt status inquiry | |||
** Reconfirmation that we do indeed have tax exempt status | |||
=== Financial Report === | === Financial Report === | ||
* '''Chase Checking:''' | * '''Chase Checking:''' $48,649.37 | ||
* '''Chase Savings:''' | * '''Chase Savings:''' $73,649.48 | ||
* '''PEX:''' | * '''PEX:''' $13,847.39 | ||
* '''PayPal:''' | * '''PayPal:'''$8,890.29 | ||
=== Membership Report === | === Membership Report === | ||
* '''Starving Hackers:''' | * '''Starving Hackers:''' 290 | ||
* '''Full Members:''' | * '''Full Members:''' 117 | ||
* '''Total Members:''' | * '''Total Members:''' 407 | ||
* '''Quorum:''' | * '''Quorum:''' 39 | ||
===Review Transactions Since Last Board Meeting=== | |||
* Flying Broomstick | |||
* Quickbooks | |||
* Comed | |||
* WM Internet | |||
* Rent | |||
* Adobe | |||
* People's Gas | |||
* Need to ask Area Hosts to send in receipts | |||
** Justin will email area hosts to ask them to send in receipts | |||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
* Got too busy, never used the space, will rejoin later | |||
* Not enough time due to job and life | |||
=== RT === | === RT === | ||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4600 | Charge this to CNC area budget, but also credit $200 for the donation from Lucas]] | |||
=== New Business === | === New Business === | ||
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4573 | Requesting member points for Andrew & Jason for laser maintenance | |||
** Andrew can't get member points for doing responsibilities under CNC area host | |||
** But he's also been super helpful and done work above and beyond, such as the dust collector upgrade that deserves a member point | |||
** All voted in favor of member points for Jason & Andrew | |||
** Jennie will grant Andrew and Jason member points and handle member point spending | |||
***[https://rt.pumpingstationone.org/Ticket/Display.html?id=4573 Grant and spend Jason's point] | |||
*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4605] | |||
***[https://rt.pumpingstationone.org/Ticket/Display.html?id=4587] | |||
** Michael will spend a member point for Jason | |||
==== Chase ==== | |||
* Justin got ACH sorted out - hooray! | |||
* We no longer will be paying double rent or ACH fees. We're one month ahead on rent payments. | |||
* Next time we do a board transition, make sure to cancel all ACH payments before any accounts are canceled | |||
==== PayPal Update ==== | |||
* Brian is fighting through PayPal customer 'service' to get us the nonprofit paypal transaction rate | |||
* Also working on suspensions: | |||
** PayPal has a plan call PayPal Pro that handles suspensions better. We're not on PayPal Pro; we're grandfathered into an old plan that doesn't exist anymore but also doesn't have this. | |||
** We voted to spend $40/mopnth upgrade to PayPal Pro; but, it may come with a higher processing fee, depending on the nonprofit deal Brian is working | |||
** Brian is continuing to work on this | |||
* Jennie will update the suspension email with instructions to cancel and restart subscription | |||
* Jennie will update the door code email to remind people not to give out the door code | |||
==== PayPal Chargebacks ==== | |||
* Brian is following up on a member's possible double membership & the chargebacks that resulted | |||
** Does anybody know David Funcheon and whether he had one or two people on his account? | |||
* These notices are only sent to money@ | |||
** money@ doesn't forward to anything | |||
** We can see the notices of the chargebacks in the account login screen | |||
====CTO update==== | |||
* Dave will leave outgoing email with Comcast for now, though they throttle outgoing email | |||
* Dave will look for something cheaper than Mandrill and faster/less throttled than Comcast for outgoing email | |||
* Dave is working on expiring logins (computers, rt, wiki, etc.) based on membership status | |||
* Dave working on door code change prep | |||
** Want to check to make sure everybody has an active email in their account | |||
** Would be nice if people could check their current email or update it | |||
==== Area Host update ==== | |||
* All to take a look at the email/doc Michael sent to send to area hosts and share feedback | |||
=== Old Business === | === Old Business === | ||
==== Extra insurance ==== | |||
* Brian is waiting for an additional quote for insurance for equipment | |||
* Brian will follow up with insurance agent to let them know we're above 400 members | |||
== Votes == | |||
==New Todos and carryovers== | |||
* All to take a look at the email/doc Michael sent to send to area hosts and share feedback | |||
* Justin will email area hosts to ask them to send in receipts | |||
* Michael will spend a member point for Jason | |||
* Jennie will grant Andrew and Jason member points and handle member point spending | |||
* Jennie will update the suspension email with instructions to cancel and restart subscription | |||
* Jennie will update the door code email to remind people not to give out the door code | |||
* Brian will contact insurance company to get a quote to cover identified assets (~122K) | |||
** Brian is waiting on the written quote | |||
** Brian will follow up with insurance agent to let them know we're above 400 members | |||
* Brian continues to follow up with PayPal re: upgrade | |||
* Michael will follow up with city consultant about business license | |||
** Did more research these past two week, work continues | |||
* Justin & Michael will create invoice for electrical billing | |||
** To do tonight after the meeting | |||
* Ray to order business cards | |||
** Some are on their way, all should be ready by Saturday | |||
