@@ Line 9: / Line 9: @@
 == Attendance ==
 * Board Members
-**
+** Justin
+** Michael
+** Simon
+** Lyn
+** Jenni
+** Dave
 * Other Members
-**
+** Andrew C.
 == Agenda ==
@@ Line 23: / Line 28: @@
 **4. RT#4421 Member point(s) for Christopher Kohl. ''Resolution: Grant 1 member point.''
 **5. RT#4416 Incident on 3/17. ''Resolution: Mark as resolved.''
-**6. RT#4465 Member points for shop cleanup. ''Resolution: Grant 1 member point each to Lauren Svedman, Josh Dennis, Milam Smith, Bruce McConachie, James Baker and David Baker''
+**6. RT#4465 Member points for shop cleanup. ''Resolution: Grant 1 member point each to Lauren Svedman, Josh Dennis, Milam Smith, Bruce McConachie, James Baker and David <s>Baker</s> Gutkowsky''
 * Committee Reports
 * Read mail
@@ Line 35: / Line 40: @@
 **Finalize a list of items we would like to get the landlord to agree to take care of in conjunction with the new lease.
 **Interim donation receipt process.
-**T ake some action forward regarding securing the PS1 premises so that we can provide personalized access to the space.  Features by priority:
+**Take some action forward regarding securing the PS1 premises so that we can provide personalized access to the space.  Features by priority:
 ***Front door - reliable, RFID, Keycard, or other access control system that supports > 2000 individuals.
 ***Audit capable system
@@ Line 46: / Line 51: @@
 **PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions)
 ***PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP)
-**Member status needs to trigger change in AD
+**Member status needs to trigger change in Access Directory
 **Ally Skills Workshop in June
 ***Organizer charges fees to attendees?
@@ Line 55: / Line 60: @@
 == Minutes ==
 === Discussion on previous minutes ===
 === Consent Agenda ===
+* Passes unanimously
+* Michael took care of the consent agenda items
 === Committee Reports ===
 Reports from [[Committees]]
+* Space Committee is getting comments, considering combining into a proposed master plan
+** Still working on voting plan
+* Safety committee
+** Still waiting on news
+* Bylaws committee
+** Read through bylaws and took notes on clarity
+** Comparing current bylaws to 2013 bylaws
 === Mail ===
+* IRS revoked our 501(c)3 status, effective May 2015
+** Justin will follow up on IRS letter with lawyer
+* Debiit card for Brian arrived from Chase
+** Simon will hold onto card until he sees Brian
+** Side note - we can get debit cards without atm privileges by request
 === Financial Report ===
-* '''Chase Checking:'''
+* '''Chase Checking:''' 42,248.04
-* '''Chase Savings:'''
+* '''Chase Savings:''' $73,647.15
-* '''PEX:'''
+* '''PEX:''' $15,665.86
-* '''PayPal:'''
+* '''PayPal:''' $3,297.07
 === Membership Report ===
-* '''Starving Hackers:'''
+* '''Starving Hackers:''' 280
-* '''Full Members:'''
+* '''Full Members:''' 112
-* '''Total Members:'''
+* '''Total Members:''' 392
-* '''Quorum:'''
+* '''Quorum:''' 38
+=== Transactions ===
+* Chase:
+** Transferred in $10,000, paid gas, comed, cleaners, refrigeration, Adobe, garbage,
+** Errant rent payment
+** Doublecharged for ACH monthly fee?
 === Member Leaving Reason Reports ===
+* Joined catalyze due to location / travel time, and tools more likely to be available on weekends and nights
+* Too busy
+* In transition between employment and education
 === RT ===
+* 4214 - Simon to handle
+* 4086 - curious to get an update on getting our share of the 2015 property tax bill
+** check with Brian?
+* 4482 - member point for Lyn for organizing party - Passes unanimously with one abstain
+* 4480 - member point for Dave - passes unanimously
+** Michael to handle the member point requests (4482, 4480)
 === New Business ===
+*Prioritized list of items we would like to get the landlord to agree to take care of in conjunction with the new lease.
+**Retrofit all existing T-12 fluorescent fixtures to---T-8? Or LED?
+***Give us a credit, we’ll do the work? We would need to propose a dollar amount.
+**Repair the upstairs floor to eliminate dangerous buckling.
+***Give us a credit, we’ll do the work? We would need to propose a dollar amount.
+**Verify all air conditioning units in good working order. Repair or replace.
+**Fix leaks, Heating, leak in lounge. Bathrooms, fix any leaking sinks
+**Repaint all walls in “new” side of building. Low-VOC paint strongly preferred if possible.
+***Give us a credit, we’ll do the work? We would need to propose a dollar amount.
+**New front door
+**Weather stripping for all doors in building.
+**Water heater, old, replace?
+**Add weatherproofing to upstairs windows.
+**Add some operable windows.
+* Board members present all supported this list and prioritization as well as the plan to have Eric B. continue to negotiate
+====Interim donation receipt process====
+* We have an acknowledgement letter and a receipt form
+* School factory has an online submission form for people to submit details of their donation
+** This would keep track and takes some of the burden off of us
+** We also should issue receipts for Paypal donations (e.g. friends of), whether at time of donation or at year's end
+** Use the current letter and receipt for the time being
+** Ask people to email info@ if they have a donation
+** If we need more process, we can develop from there
+====Take some action forward regarding securing the PS1 premises so that we can provide personalized access to the space.====
+* Ron is working on front door, likely to be up tonight
+** More reliable RFID system
+* Jonathan Bisson is working on individualized access controls
+* Somebody was going to talk to Jonathan and Ron to get an update on access control
+* Table this discussion until Brian is present
+====Centralized Secure Repository====
+* Do we need a more formal HR system to keep track of both private information and histories of complaints / board actions?
+* Some thoughts from the discussion:
+** Would be good to have a better system of organizing HR issues
+** Joining the board gives access to all documents in the drive
+** Could restrict documents to a subset of the board
+** Though that doesn't solve the problem, and we'd want more than one person to have access regardless
+** Keep one file that clearly says confidential
+** Have a Confidential folder with files
+** Title the files with the names of people involved so that board members know if the contents are relevant before looking at file
+** Include description of our system when we train next board
+====Paypal====
+*PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions)
+** The board unanimously passes spending for this.
+*PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP)
+** Sounds like Brian is working on this.
+====Member Status Changes AD====
+* Dave is working on this, hopes to have it done in the next month
+* Dave to touch base with Ron & Jonathan about their work on access control
+====Ally Skills Workshop====
+* Potential for having Ally Workshop at PS1
+* She charges for the workshop - ask for a member discount
+* Possibility of writing a vote to have PS1 subsidize
+====Party expenses====
+* Party expenses were $268.25
+* Lyn will post party receipts to RT for reimbursement
 === Old Business ===
+==== Abby electrical bill status====
+* We are owed money
+* What's the status?
+* Michael to talk to Tony about the electric bill
+* We probably need to read the meter too
-====To Do====
+====Old To Do====
-*Justin to ask lawyers for an opinion on ADA compliance
+*Justin to ask lawyers for an opinion on ADA compliance - still to do
-*Justin to write a new check to Adams Refrigeration
+*Justin to write a new check to Adams Refrigeration - Done
-* Michael to talk to Jennie about donation forms
+* Michael to talk to Jennie about donation forms - Done
-* Michael to share information about liability coverage to Director's Google Drive
+* Michael to share information about liability coverage to Director's Google Drive -
 * Michael to handle member point spend requests
 ** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points - ?
@@ Line 100: / Line 214: @@
 * Brian will contact insurance company to get a quote to cover identified assets (~122K)
 * Ray to order business cards
-* Ask Dave to add a new status to member payment queue for Paypal suspended payment cases
+* Ask Dave to add a new status to member payment queue for Paypal suspended payment cases - RESOLVED
-* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact)
+** Discussed on directors email list -
+** the problem of tracking members after sending suspension notices should be solved by upgrading Paypal so that the "reactivate subscription" option actually works.
+* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to reply (and include Ray's contact) - DONE
+====New To Do====
-== Votes ==
+* Ray to order business cards
+* Brian will contact insurance company to get a quote to cover identified assets (~122K)
+*Justin to ask lawyers for an opinion on ADA compliance
+* Justin will follow up on IRS letter with lawyer
+* Simon will hold onto Chase debit card until he sees Brian
+* Michael handled the consent agenda items
+* Michael to handle the member point requests (4482, 4480)
+* RT 4214 - Simon to handle
+* Dave will talk to Jonathan and Ron to get an update on their access control projects
+* Brian is working on upgrading / renegotiating our Paypal agreement
+* Lyn will post party receipts to RT for reimbursement
+* Michael to talk to Tony about the electric bill

Board Meeting Notes 2016-04-05: Difference between revisions